ATIP_VSD_RFQ_DJF-18-4210-PR-0008262.pdf

DJF-18-4210-PR-0008262

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT

SECTION

Professional Services Acquisition Unit

Date: September 4th, 2018 To: Offerors From: Federal Bureau of Investigation/Finance Division Subject: Request for Quotes (RFQ) for FBI Victim Services Division (VSD)

Assessment and Therapeutic Intervention Program (ATIP)

Solicitation Number: DJF-18-4210-PR-0008262

The Federal Bureau of Investigation (FBI) Procurement Section, is issuing this

Request for Quote (RFQ) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice for the purpose of establishing a

Blanket Purchase Agreement (BPA) to provide Assessment and Therapeutic

Intervention Program (ATIP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-

96.

The Government may issue a single or multiple award BPA for the required services at the contractor’s site(s) located within 25 miles the three identified requested service locations: Washington, D.C., Chicago, IL, Los Angeles, CA, and Dallas, Texas, and at various contractor, subcontractor, and Government facilities (CONUS). The

North American Industry Classification System code is 621420, Outpatient Mental

Health and Substance Abuse Centers with a size standard of $14 Million.

EVALUATION OF QUOTES:

The Government anticipates awarding a single award BPA to the lowest priced acceptable quoter in order to fulfill the requirement; however, the Government may elect to award multiple BPAs for the same or similar supplies or services to two or more sources under this solicitation for the location if in the best interest of the

Government. A quote will be considered acceptable if it is able to meet or exceed the technical factors outlined in the solicitation and demonstrate favorable past performance.

SUBMISSION OF QUOTES:

Quotes shall consist of the following information in order to be evaluated for award:

I. Technical Quote

The technical quote shall consist of information to support the qualifications for the licensed mental health professionals (e.g. Psychologist, licensed professional counselor, or licensed clinical social worker). For each position, copies of the following documentation shall be submitted for verification as applicable:

1. Copies of current board certifications including a clear indication of any certification number;

2. Copies of current licenses, including a clear indication of any license number;

3. Copies of a graduate degree in accordance with section 4.1 and/or 4.2

4. Copies of malpractice insurance documentation verifying compliance with clause 52.237-7;

5. Curriculum Vitae, which contains sufficient information to support all the requirements specified in the Statement of Work Task Description in Section

2.6, and meet each of the standards, inspection and deliverable criteria set forth by the Requirements Standards and Inspection Table in Section 2.9.

6. An explanation shall also be provided to explain the approach to scheduling appointments as specified in the Statement of Work.

II. Price Quote

A price quote shall be submitted, utilizing the pricing schedule in Section I, indicating a firm fixed price for the services required across a 60-month ordering period.

III. Past Performance

The quoter should provide at least three (3) completed past performance questionnaires (see Attachment 1) from references related to the contractor’s past performance with law enforcement populations and other post trauma exposure assessment interviews. If three references are not available, the quoter should provide an explanation for the lack of references. The quoter may provide references from other Federal Government agencies, agencies of the state or local government, or possible private organizations requiring a similar scope of services. References and information other than that provided by the quoter may be contacted and used by the

Government in the evaluation of the quoter’s past performance.

DUE DATE/TIME:

Quotes must be submitted so as to be received by the Contracting Officer and

Contracting Specialist no later than 11:00 am EST on Friday, September 21st, 2018.

Quotes are to be emailed to both Brian Chrostowski bchrostowski@fbi.gov, and Rania

Ali at roali@fbi.gov.

INQUIRIES:

Inquiries must be submitted so as to be received by the Contracting Officer, Brian

Chrostowski, and Contracting Specialist, Rania Ali, no later than 11:00 am EST on

Wednesday, September 12th, 2018.

DESCRIPTION OF THE REQUIREMENTS:

The FBI requires services from quoters capable of providing psychological wellness evaluations and therapeutic counseling sessions for FBI Victim Services Personnel in accordance with the attached Statement of Work. The contractor shall be able to provide services from qualified licensed mental health professionals in accordance with Section II, Statement of Work.

The contractor shall furnish all services in accordance with Section II, Statement of

Work, if and when ordered by the Contracting Officer or other authorized ordering individual during the ordering period. Each BPA shall have an ordering period from the effective date of the agreement through 60 months. Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The Contractor shall not be required to make any deliveries under this contract after 12 months from the expiration of the ordering period.

EXTENT OF OBLIGATION:

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

The BPA will be reviewed on an annual basis to determine if changes in market conditions, sources of supply, or other pertinent factors warrants the establishment mailto:bchrostowski@fbi.gov of a new BPA or modification of any existing agreement.

The Government reserves the right to cancel this BPA at any time by providing written notice to the contractor of any such cancellation.

PURCHASE LIMITATION:

Individual orders shall not exceed the simplified acquisition threshold.

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA:

A list of individuals authorized to purchase under the BPA shall be provided to the contractor prior to award.

DELIVERY TICKETS:

Individual delivery tickets for all services rendered need not be submitted.

INVOICES:

An itemized invoice shall be submitted at least monthly or upon expiration of this

BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

ATTACHMENTS:

1. Attachment 1 – Past Performance Questionnaire

2. Attachment 2 – APA Test Users

3. Attachment 3 – Clinical Practitioner Guide

4. Attachment 4 – PTSD Practice Guidelines

[End of Section]

TABLE OF CONTENTS

SECTION I - SCHEDULE OF SUPPLIES/SERVICES 7

SECTION II - STATEMENT OF WORK 8

2.1 DESCRIPTION OF THE REQUIREMENTS 8

2.2 BACKGROUND 8

2.3 SCOPE 8

2.4 OBJECTIVES 9

2.5 REQUIREMENTS/SPECIFICATIONS 9

2.6 TASK DESCRIPTION 10

2.7 APPLICABLE DOCUMENTS 11

2.8 POSITION QUALIFICATIONS 11

2.9 REQUIREMENTS STANDARDS AND INSPECTION 12

2.10 PLACE OF PERFORMANCE 18

2.11 PERIOD OF PERFORMANCE 19

2.12 HOURS OF OPERATION 19

2.13 DELIVERABLES 19

2.14 GOVERNMENT FURNISHED EQUPMENT OR INFORMATION - N/A 20

2.15 SECURITY REQUIREMENTS 20

2.16 GOVERNMENT REPRESENTATIVES 21

2.17 TRAVEL 22

2.18 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: 22

2.19 INVOICING PROCEDURES 23

SECTION III - TERMS AND CONDITIONS 24

3.1 NON-U.S. CITIZEN 24

3.2 DEPARTMENT OF JUSTICE (DOJ) RESIDENCY REQUIREMENT 24

3.3 DISSEMINATION OF INFORMATION/ STORING AND DESTROYING

INFORMATION 25

3.4 RELEASE OF INFORMATION BY CONTRACTOR PERSONNEL 26

3.5 ORGANIZATIONAL CONFLICE OF INTEREST 27

3.6 NOTICE TO THE GOVERNMENT OF DELAYS 27

3.7 SMALL BUSINESS ACCELERATED PAYMENT 28

3.8 GOVERNMENT RIGHTS IN DATA AND COPYRIGHTS 28

3.9 SECURITY CHECKS AND OTHER PERSONNEL REQUIREMENTS 28

3.10 SPECIAL SECURITY REQUIREMENTS 29

3.11 DISRUPTION TO THE SCHEDULE 29

3.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 29

3.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (NOV 2017) 30

3.14 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 40

3.15 DRUG FREE WORKPLACE 40

3.16 INHERENTLY GOVERNMENTAL FUNCTIONS 40

3.17 CONTRACTOR CERTIFICATION OF COMPLIANCE WITH FEDERAL TAX

REQUIREMENTS 41

3.18 DUPLICATION OF EFFORTS 42

3.19 GOVERNMENT LIABILITY 42

3.20 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984) 42

SECTION IV - SOLICITATION PROVISIONS 43

4.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 43

4.2 52.212-3 OFFEROR REPRESENTATION AND CERTIFICATION –

COMMERCIAL ITEMS (NOV 2017) 43

SECTION I - SCHEDULE OF SUPPLIES/SERVICES

Service Qy Unit Ordering

Period

One

Ordering

Period

Two

Ordering

Period

Three

Ordering

Period

Four

Ordering

Period

Five

Assessment and Report

1 EA

Therapeutic

Intervention

Session

1 EA

SECTION II - STATEMENT OF WORK

ASSESSMENT AND THERAPEUTIC INTERVENTION PROGRAM

2.1 DESCRIPTION OF THE REQUIREMENTS

The FBI requires services from contractors capable of providing Assessment and

Therapeutic Intervention Program Victim Services Personnel Support services including employee psychological assessment, report, and therapy when deemed necessary. The contractor shall furnish all services in accordance with the Statement of Work, if and when ordered by the Contracting Officer or other authorized ordering individual during the ordering period.

2.2 BACKGROUND

The Federal Bureau of Investigation (FBI), Victim Services Division (VSD) will implement a comprehensive approach to wellness and resilience for employees hereafter referred to as victim services personnel (VSP) who interact with and directly assist victims of crime. A key component of the new strategy involves regular psychological assessment and access to therapeutic intervention. The assessment and therapeutic intervention program (ATIP) will maintain job readiness and wellness in

VSP, so that they are able to conduct direct and indirect service to victims of crime in

FBI investigations. The assessment process is intended to provide a recommendation on whether the VSP should or should not continue direct service to victims of crime with or without therapeutic intervention.

The VSD recognizes a duty to assess and care for VSP who work directly with victims.

VSP are exposed to the pain and suffering of others, and like their counterparts in other direct services fields such as child protection, are at significant risk for experiencing vicarious traumatization. VSP empathically engage with victims during direct assistance practice, and the cumulative effect of years of this type of trauma exposure contributes to victim services exposure stress. The cumulative effects of this type of stress can negatively impact mental and physical health, and personal functioning of the VSP.

2.3 SCOPE

This is a firm fixed priced contract to provide wellness assessment, and therapeutic intervention reports for Victim Services Personnel (VSP) in the Victim Services

Division (D47), Federal Bureau of Investigation (FBI), who provide direct victim assistance to victims of crime. This contract will support the Assessment and

Therapeutic Intervention Program (ATIP) Clinical Services Coordination (CSC) by providing input on VSP wellness and resilience.

2.4 OBJECTIVES

The ATIP is a comprehensive approach to wellness and resilience for VSP who interact with and directly assist victims of crime. It provides assessment and therapeutic components for VSP to prevent and/or mitigate the effects of cumulative victim services exposure stress. This will build resilience in VSP, which minimizes litigious risk and safeguards the interests of the FBI and employee to provide superior victim assistance.

2.5 REQUIREMENTS/SPECIFICATIONS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.6 TASK DESCRIPTION

The following section specifies the Performance Objectives and Performance

Elements for the contract.

2.6.1 Conduct yearly psychological evaluation of Victim Services Personnel

(VSP). This requirement shall necessitate a commensurate degree of flexibility on the part of the contractor with regard to VSP workload scheduling and the execution of the performance and performance quality of the work/tasks iterated throughout the SOW.

2.6.1.1 The Contractor shall provide qualified personnel to perform 200 assessments (i.e. experience administering psychometric tests and measurements. )

2.6.1.2 The Contractor shall schedule assessment appointments.

2.6.1.3 The Contractor shall perform assessment interviews.

2.6.1.4 The Contractor shall administer psychometric tests.

2.6.1.5 The Contractor shall analyze results of psychometric tests, and occupational and social functioning to determine wellness of VSP to continue direct victim assistance work.

2.6.1.6 The Contractor shall write between 1 and 200 wellness evaluation reports, one for each VSP assessed.

2.6.1.7 The Contractor shall perform consultations.

2.6.1.8 The Contractor shall refer VSP for therapeutic intervention or next appropriate assessment.

2.6.2 Address the VSP’s basic needs, safety and help him/her develop symptom regulation including any comorbidity features.

2.6.2.1 The Contractor shall be shall provide qualified personnel to administer

1 to 1,200 therapeutic interventions.

2.6.2.2 The Contractor shall conduct therapeutic sessions.

2.6.3 Educate the VSP about his/her presenting concern(s) and possible solutions.

2.6.3.1 The Contractor shall provide wellness therapeutic treatment to the

VSP.

2.6.4 Terminate therapeutic intervention and be available for follow-up.

2.6.4.1 The Contractor shall at the conclusion of treatment, terminate the sessions and refer VSP for follow-up assessment if necessary.

2.6.4.2 The Contractor shall write between 1 to 200 wellness evaluation reports, one for each VSP receiving therapeutic intervention.

2.6.4.3 The Contractor shall provide consultations.

2.7 APPLICABLE DOCUMENTS

Contractors are at liberty to choose standardized protocols and tests familiar to them so long as they are in compliance with requirements standards set forth in Section 2.9 and the attached references and guides.

1. Attachment 2 – APA Test Users

2. Attachment 3 – Clinical Practitioner Guide

3. Attachment 4 – PTSD Practice Guidelines

2.8 POSITION QUALIFICATIONS

The Contractor shall employ and utilize qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall provide personnel that meet the standards identified in the SOW and are capable of accomplishing each task in Section 2.6 Task

Description, and Section 2.9 Requirement Standards and Inspection of this SOW, as this will be the minimum necessary to accomplish the task. The contractor shall utilize doctoral-level psychologists, trained and properly-licensed and/or certified to conduct regular wellness assessments and counseling, coaching or other therapeutic measures to VSP.

2.9 REQUIREMENTS STANDARDS AND INSPECTION

Requirement Standards Inspections Deliverables

2.6.1 Conduct yearly

psychological evaluation of Victim Services Professional (VSP). This requirement shall necessitate a commensurate degree of flexibility on the part of the contractor with regard to VSP workload scheduling and the execution of the performance and performance quality of the work/tasks iterated throughout the SOW.

2.6.1.1 The Contractor shall

provide qualified personnel to perform from 1 to 200 assessments (i.e.

experience administering psychometric tests and measurements.)

The contractor shall have the following qualifications to assess VSP: be licensed to practice psychology or counseling and appropriately qualified as psychometric assessors (i.e. test users) who have the core knowledge and skills stated in the American Psychological Association’s (APA) Guidelines for Test Use Qualifications, pages 1100- 1101, 2011.

COR will inspect licensure and qualification documents at the start of contract and yearly thereafter.

Resume(s) and licenses of proposed personnel.

2.6.1.2 The Contractor shall

schedule assessment appointments

Upon notification by the

Clinical Services

Coordinator (CSC) of the

VSP assessment schedule, the contractor will set the appointment date within two weeks of the notification. Contractor will provide CSC with practice information, including directions to the office locations, and contractor will forward directions to the office locations to the VSP. If contractor needs to reschedule an

COR will inspect yearly

VSP

spreadsheet which indicates appointment date and assessments provided.

appointment, they must give the VSP 48-hours notice. Since the assessment could involve the VSP seeing both an assessor and after a therapist/counselor (i.e.

therapeutic intervention), contractor must coordinate the setting of appointments for assessment first and subsequent therapeutic interventions if recommended after.

2.6.1.3 The Contractor shall

perform assessment interviews.

Contractor will administer to each VSP at the practice location, an intake interview with a minimum of 10 questions to gather demographic and background information on the VSP.

COR will inspect monthly.

Assessment intake interview document and

VSP

spreadsheet containing complete records of assessment intake interviews for 200 VSP for the calendar year.

2.6.1.4 The Contractor shall

administer psychometric tests

Contractor shall have VSP take at minimum two valid, normed objective measurements of current trauma symptom levels

(e.g. Symptom Checklist

List-90) and current life stressors (e.g. Professional

Quality of Life); and at a minimum one clinically accepted projective instrument at the yearly wellness evaluation.

Contractors are at liberty to choose protocols and tests familiar to them.

COR will inspect monthly.

Assessment database report of all

VSP

psychometric testing done.

2.6.1.5 The Contractor shall

analyze results of psychometric tests, and occupational and social functioning to determine

The contractor will determine the VSP’s current stress level for occupational and social functioning, using at least

COR will inspect monthly.

Wellness assessment evaluation documents and

VSP

wellness of VSP to continue direct victim assistance work.

one valid normed psychometric test, the contractor will determine the VSP’s current stress level for social and occupational functioning.

Contractor shall review all intake information and computer based psychometric test reports for each VSP assessed and will provide a verbal report to the VSP on results of all psychometric tests during the yearly wellness assessment within 24 hours of the start of the evaluation. The verbal report will contain at a minimum details on

1. intake information,

2. psychometric test results,

3. clinical observations, and

4. recommendations for one of the following outcomes:

1. VSP continues direct victim service exposure for another year without recommended therapeutic intervention (e.g.

counseling or psychotherapy);

2. VSP continues direct victim service exposure for another year with recommended therapeutic intervention;

3. VSP discontinues direct victim service exposure until therapeutic intervention. If a VSP is recommended for discontinuation of direct service (recommendation

#3), the contractor before the verbal report to the spreadsheet and files.

VSP concludes, discuss making at minimum one referral for VSP to meet with a counselor/therapist for therapeutic intervention for VSP to be considered for resumption of direct victim services. If results indicate clinical concerns (e.g. clinical levels of depression and/or anxiety) contractor must provide this information verbally and in writing to the VSP. During the verbal report, the contractor will obtain the VSP’s verbal permission to contact the

Clinical Services

Coordinator (CSC) within 8 hours of the notification, to notify him/her of the outcome. The contractor will follow-up the VSP’s verbal consent to inform the CSC with a written consent to be signed by the

VSP and returned to the

Contractor.

2.6.1.6 The Contractor shall

write from 1 to 200 wellness evaluation reports, one for each VSP assessed.

Contractor shall within 24 hours of conducting each VSP assessment create a written report detailing at the minimum 1. the intake information,

2. psychometric test results,

3. clinical observations, and

4. one of the following recommendations:

1. VSP continues direct victim service exposure until the next scheduled assessment without recommended therapeutic intervention (e.g.

counseling or psychotherapy);

COR will inspect monthly.

Wellness assessment evaluation documents and

VSP

spreadsheet and files.

2. VSP continues direct victim service exposure for another year with recommended therapeutic intervention;

3. VSP discontinues direct victim service exposure until therapeutic intervention and returns for a follow-up assessment after treatment or according to the yearly assessment—whichever is scheduled first.

2.6.1.7 The Contractor shall

perform consultations.

Contractor shall consult with the CSC within 8 hours after delivering the verbal report to a VSP recommended to discontinue direct victim service exposure until therapeutic intervention.

Contractor shall within 48 hours consult with the referred mental health professional for VSP therapeutic interventions to provide background information for treatment.

COR will inspect annually.

Wellness assessment evaluation consultations report for all VSP referred to therapeutic intervention.

2.6.1.8 The Contractor shall

refer VSP for therapeutic intervention or next appropriate assessment

Contractor shall refer VSP to therapeutic intervention if assessment outcomes provide evidence of clinical symptoms that meet the criteria for one or more trauma-and stressor related disorders, per the DSM-5 (see American Psychological Association’s (APA) Clinical Practice Guideline (CPG) for the Treatment of Post-traumatic Stress Disorder (PTSD), 2017, page 8 for further details. The Contractor shall refer a VSP who does not meet the criteria for referral as described above, if VSP requests a referral for therapeutic intervention.

COR will inspect annually.

Wellness assessment referral report for all VSP referred to therapeutic intervention.

2.6.2 Address the VSP’s

basic needs, safety and help him/her develop symptom regulation including any comorbidity features.

2.6.2.1 The Contractor shall

provide qualified personnel to administer 1 to 1200 therapeutic interventions

At a minimum, contractor must be a licensed mental health professional (APA, Professional Competence, page 64, CPG for Treatment of PTSD) with a trauma informed approach (APA, CPG for Treatment of PTSD, page 64)

COR will inspect licensure and qualification documents at the start of the contract and yearly thereafter

Resume(s) and licenses of proposed personnel.

2.6.2.2 The Contractor shall

conduct therapeutic sessions.

Contractor will conduct 2 – 6 therapeutic sessions per VSP. In the first session, the contractor will administer to VSP referred by assessment contractor, CSC, or VSP initiated self-referral (e.g. VSP is not recommended by the assessment contractor for therapeutic intervention;

however, requests referral through self-directed intervention or CSC), an intake interview with a minimum of 10 questions to gather demographic and background information

COR will inspect semi-annually.

Monthly database report of all

VSP

therapeutic intervention sessions conducted.

2.6.3 Educate the VSP

about his/her presenting concern(s) and possible solutions.

2.6.3.1 The Contractor shall

provide wellness therapeutic treatment to the VSP

Contractor will utilize the standards for therapeutic practice as outlined in the American Psychological Association’s (APA) Clinical Practice Guideline for the Treatment of PTSD (2017) for therapeutic treatment modalities (e.g. Cognitive Behavioral Therapy, Cognitive Processing Therapy or Cognitive Therapy, page 66).

Contractor will provide at minimum 2, at maximum 6, COR will inspect semi-annually.

Monthly database report of all

VSP

therapeutic sessions conducted.

60 minute therapeutic sessions, for the VSP utilizing APA standards for treatment modalities to facilitate at a minimum the following:

1. Educate the VSP about his/her presenting concerns and possible solutions.

2. Assist the VSP in developing coping skills for continued work-related trauma exposure.

3. Conduct resilience building with the VSP.

2.6.4 Terminate

therapeutic intervention and be available for follow-up

2.6.4.1. The Contractor

shall at the conclusion of treatment, terminate the sessions and refer VSP for follow-up assessment or private treatment options.

The Contractor shall terminate therapeutic sessions at or before the 6th session. If additional sessions are needed the Contractor will consult with the VSP and CSC to determine if VSD will fund additional sessions or if the VSP will pay for them out of pocket/health insurance.

COR will inspect semi-annually.

Monthly database report of all

VSP

therapeutic sessions conducted.

2.6.4.2 The Contractor shall

write 1 to 200 wellness evaluation reports, one for each VSP receiving therapeutic intervention.

The Contractor shall write and maintain according to privacy guidelines, notes to write a wellness evaluation report for each VSP to be kept in the VSP’s file.

COR will inspect monthly.

Wellness evaluation documents and VSP files.

2.6.4.3 The Contractor shall

provide consultations

The Contractor shall consult with the CSC within 48 hours after terminating therapeutic intervention with VSP recommended to discontinue direct victim service exposure until therapeutic intervention, to provide an opinion on whether the VSP should or should not return to direct victim service exposure.

COR will inspect monthly.

Monthly database report of all

VSP

therapeutic sessions conducted.

2.10 PLACE OF PERFORMANCE

Accomplishment of the results contained in this SOW requires work at regional locations: Washington, D.C., Chicago, IL, Los Angeles, CA, and Dallas, Texas and at various contractor, subcontractor, and Government facilities (CONUS).

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the regional support operations in Washington, D.C., Chicago, IL, Los Angeles, CA, and Dallas, TX and the contractor's corporate offices.

2.11 PERIOD OF PERFORMANCE

This BPA shall have an ordering period from the effective date of the agreement through 60 months. Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The course dates shall be scheduled and coordinated by mutual agreement of the COR and the Contractor. The tentative ordering period dates are set forth below.

PERIOD BEGIN END

Base Period 10/1/2018 9/30/2019

Ordering Period 1 10/1/2019 9/30/2020

Ordering Period 2 10/1/2020 9/30/2021

Ordering Period 3 10/1/2021 9/30/2022

Ordering Period 4 10/1/2022 9/30/2023

2.12 HOURS OF OPERATION

The hours of operation will be determined upon contract award. Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight

(8) hours per day, 40 hours per week. Flextime workers start not earlier than 0600 and not later than 0900 to 1700. Surge hours may be necessary on occasion to address short-term VSP emergent needs.

2.13 DELIVERABLES

The contractor shall submit all products according to this contract to the FBI at the end of the contract. This may include Microsoft Word, PDF files and other formatted documents. Delivery is accepted through email, no later than the delivery dates specified in the table below. All work products are owned by the FBI and any disseminations of these products must be approved by the CO and the COR.

The Contractor shall be responsible for providing the following deliverables:

DELIVERABLE TITLE DELIVERABLE DATE METHOD OF

DELIVERY

Contractor resumes and license documents (for assessors and therapists/counselors)

Two weeks after contract start date

Email electronic files

(pdf)

Assessment intake documents and VSP records/files

Last business day of each month

Email electronic files

(pdf)

Assessment database report for psychometric testing

Last business day of each month

Email link to secure database (password protected)

Wellness assessment evaluation reports

Within 5 business days after evaluation

Email electronic files

(pdf)

Wellness assessment consultations report

Last business day of each month

Email electronic files

(pdf)

Wellness referral to therapeutic intervention report

Last business day of each month

Email electronic file

(pdf)

Therapeutic intervention report Last business day of each month

Email electronic file

(pdf)

2.14 GOVERNMENT FURNISHED EQUPMENT OR INFORMATION - N/A

The Government not will provide Contractor personnel assigned to this contract with

Government Furnished Property.

2.15 SECURITY REQUIREMENTS

Contractors shall furnish to the FBI the following: name, current address, social security number, date of birth and three (3) professional references for each contractor. Offerors shall be subject to a limited background check. Fingerprints and photography for identification purposes shall be required, and will be handled at the job site by FBI personnel.

Any contract personnel who perform any services under this contract shall be subject to a background check. Only persons authorized and cleared by the above security check shall be allowed to perform any duties under this contract and have access to

FBI Medical information.

Contractors shall hold an Escorted Clearance and follow appropriate procedures for

Escorted visitors.

The FBI reserves the right to reinvestigate contractors on a periodic basis or when facts or information indicate that continued access may no longer be consistent with the FBI's mission and responsibilities. The scope of any reinvestigation will be at the sole discretion of the FBI. Refusal or failure to accurately complete any such necessary forms, to be interviewed, or to undergo a polygraph examination to resolve any questionable matters during a reinvestigation will be deemed reasonable cause for revocation of access to FBI facilities or property and discontinuation of services.

2.16 GOVERNMENT REPRESENTATIVES

The functions inherent to this BPA shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this BPA are requested via the Contracting Officer.

This BPA will be administered by the following:

Rania Ali, Contract Specialist Telephone: 703-322-5973 Facsimile: 703-322-5910 E-Mail: roali@fbi.gov

Brian Chrostowski, Contracting Officer Telephone: 703-322-5963 Facsimile: 703-322-5910 E-Mail: bchrostowski@fbi.gov

CONTRACTING OFFICER REPRESENTATIVE (COR)

The COR will be identified via letter of COR delegation authority issued by the

Contracting Officer (CO) for this contract. The COR is responsible, as applicable, for:

receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical mailto:roali@fbi.gov mailto:bchrostowski@fbi.gov discussions, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

CONTRACTING OFFICER (CO)

The Contracting Officer is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

CONTRACT ADMINISTRATION

Administrative Contracting Officer This contract shall be administered by Rania Ali, Contracting Specialist, PSAU. Any questions related to the contract and any required contract documentation shall be directed to Ms. Ali as indicated below:

Federal Bureau of Investigation Professional Services Acquisition Unit Attn: Rania Ali 935 Pennsylvania Ave., NW Washington, DC Email: Roali@fbi.gov

2.17 TRAVEL

When required and authorized by the (COR), travel must be conducted in accordance with Federal Travel Regulations. Contractor may be required to travel to a VSP to provide assessment and initial therapeutic intervention. Travel for these purposes is limited to time needed to conduct up to 8 hours of assessment or therapeutic intervention.

UNDER 50 MILE

TRIPS ARE

REQUIRED

OVER 50 MILE TRIPS ARE

REQUIRED

REFERENCE

Minimum Estimated # of

Trips: 5 Minimum Estimated # of Trips: 5 SOW Section 2.6.1.2, 2.6.1.3, 2.6.1.4, 2.6.1.5

Maximum Estimated # of

Trips: 10

Maximum Estimated # of Trips: 10 SOW Section 2.6.2, 2.6.3

2.18 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA:

mailto:Roali@fbi.gov

A list of individuals authorized to purchase under the BPA shall be provided to the contractor prior to award.

2.19 INVOICING PROCEDURES

Invoices shall be submitted to Central_Invoices@fbi.gov. A copy of the invoice shall also be emailed to the Contracting Officer.

A proper invoice shall include the following information:

a) Name and address of the Contractor

b) Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

c) Contract number, Task Order number, contract line item number and, if applicable, an order number

d) Description, quantity, unit of measure, unit price and extended price of the items delivered

e) Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

f) Terms of any discount for prompt payment offered

g) Name and address of official to whom payment is to be sent

h) Name, title, and phone number of person to notify in event of defective invoice

i) Electronic Funds Transfer (ETF) banking information

j) Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

k) Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the

Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

SECTION III - TERMS AND CONDITIONS

3.1 NON-U.S. CITIZEN

If applicable, the Department of Justice (DOJ), Federal Bureau of Investigation (FBI) will no longer permit the use of Non-US citizens in the performance of any BPA call or commitment for any position that involves access to or development of any FBI

Information Technology (IT) system. By signing the BPA or commitment document, the Contractor agrees to this restriction with respect to all new employees utilized directly to perform duties under this BPA.

Information technology (IT) means any equipment, or interconnected system(s) or subsystem(s) of equipment, that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency. The term

"information technology" includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

[End of Clause]

3.2 DEPARTMENT OF JUSTICE (DOJ) RESIDENCY REQUIREMENT

The DOJ Residency Requirement is amended to apply to all DOJ contractors employed within the United States, both U. S. citizens and non-U.S. Citizens. As a result of the events of September 11th and the enhanced security posture within the DOJ a determination has been made to apply to all contractors.

The residency requirement states that, for three of the five years immediately prior to applying for a position, the individual must have 1) resided in the US; 2) worked for the US overseas in a Federal or military capacity; or 3) be a depended of a Federal or military employee serving overseas.

This requirement can be waived for short-term contractors (those performing duties for a cumulative of 14 days or less), if there is a critical need for their specialized and unique skills. These individuals must be a US citizen or Permanent Resident Aliens.

A waiver request from the Head of the Component outlining the extenuating circumstances along with the requisite contractor clearances security package should be submitted for approval to the Security Officer.

Additionally, any individual whether employee or contractor, who is not a US citizen must be from a country allied with the US. For updated information go to:

www.opm/gov/employ/html/citizen.htm.

http://www.opm/gov/employ/html/citizen.htm

[End of Clause]

3.3 DISSEMINATION OF INFORMATION/ STORING AND DESTROYING

INFORMATION

The elements of limited dissemination of Law Enforcement Sensitive (LES) and

Unclassified/Sensitive but Unclassified (SBU), including Privacy Act, information on this contract relative to processing storing, and destroying information are subject to:

A. Maintaining controls to prevent the information from physically or electronically leaving the Contractor's approved space, or becoming known to persons without a need-to-know or an executed non-disclosure agreement;

B. Buildings, or individual offices, where information is processed must have entrance doors that lock and that will show evidence of unauthorized entry;

C. Documents, files, and electronic representations of such, must be placed in a locked container when not in use by an authorized person. A locked container may be construed of any of the following, or reasonable facsimiles thereof:

1. Desk with a locking drawer

2. Locking file cabinet

3. GSA-approved security container

4. Locked computer

5. Office space with a locking door;

D. Documents, files, media, etc. may be transmitted using the following methods:

1. U.S. Mail

2. Courier

3. Encrypted electronic mail over an FBI accredited system.

4. Secure facsimile

5. Federal Express;

E. Having information on a Secure Internet connection;

F. Destroying all information as though it were classified;

G. At the end of the contract, destroying, by approved methods, or conveying all program related information to the Government Customer (includes soft media, as well as documents and other materials). FBI personnel may elect to witness the destruction of information.

The contractor shall maintain in his/her possession only sufficient information regarding examinations to allow for payment or the proper conducting of business.

Records maintained by the Contractor shall be subject to review by the FBI upon request.

Unauthorized disclosure of FBI information may constitute a security incident and the FBI should be informed of any unauthorized disclosure. The unauthorized disclosure of information protected by the Privacy Act could also result in criminal sanctions.

[End of Clause]

3.4 RELEASE OF INFORMATION BY CONTRACTOR PERSONNEL

The FBI specifically requires that Contractors shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties.

For purposes of this Clause, "Information" shall include but not be limited to: any media or all media including on the web or web sites; publications, studies, books, theses, photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is:

(i) already known to the Contractor prior to the commencement of the contract; and

(ii) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the

Office of Public Affairs and the Contracting Officer. The contractor and author are warned that disclosure is not without potential consequences.

The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications.

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

Contractor shall not:

1) Use or allow to be used any aspect of this contract, including both the contractor’s relationship with the FBI and the work performed under the contract, for publicity.

“Publicity” means, but is not limited to, advertising (e.g. trade magazines, newspapers, Internet, radio, television, etc.), communications with the media, marketing, or a reference for new business. It is further understood that this obligation does not expire upon completion or termination of this contract, but continues indefinitely excepted as allowed by law.

2) Have any communication with the media, whether initiated by the contractor or in response to media inquiries, related to the activities of the FBI, activities of other members of the intelligence community, or intelligence matters in general. Such media inquiries include but are not limited to requests for live interviews, telephone interviews, internet inquires, newspaper, television, radio or book interviews, etc.

3) Discuss such matters as a speaker or panel member at academic, professional, or any other public forum.

4) Discuss techniques and methods used outside of the contract.

5) Using techniques and methods used outside of the contract.

These obligations do not cease upon completion of the contract.

[End of Clause]

3.5 ORGANIZATIONAL CONFLICE OF INTEREST

(a) The Contractor warrants that, to the best of his knowledge and belief, and except as otherwise set forth in this contract, he does not have any organizational conflict of interest as defined in paragraph (b) below.

(b) The term "organizational conflict of interest" means a situation where a Contractor has interest, either due to its other activities or its relationship with other organizations, which place it in a position that may be unsatisfactory or unfavorable

(1) from the Government's standpoint in being able to secure impartial, technically sound, objective assistance and advise from the Contractor, or in securing the advantages of adequate competition in its procurement; or (2) from industry's standpoint in that unfair competitive advantages may accrue to the Contractor in question.

(c) The Contractor agrees that, if after award he discovers an organizational conflict of interest with respect to this contract, he shall make an immediate and full disclosure in writing to the Contracting Officer which shall include a description of the action which the Contractor has taken or proposes to take to avoid, eliminate or neutralize the conflict. The Government may, however, terminate the contract for the convenience of the Government at no cost.

(d) In the event that the Contractor was aware of an organization conflict of interest prior to the award of this contract and intentionally did not disclose the conflict to the Contracting Officer, the Government may terminate the contract at no cost to the Government.

[End of Clause]

3.6 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the Technical Point of Contact (TPOC) or Point of Contact (POC), in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

3.7 SMALL BUSINESS ACCELERATED PAYMENT

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” Dated 10/14/2011. The Prompt Payment Act still applies to this action; however, the agency will make its best effort to pay proper invoices within 15 days.

[End of Clause]

3.8 GOVERNMENT RIGHTS IN DATA AND COPYRIGHTS

The government shall have unlimited rights, as delineated in the FAR clause Rights in data-special works (52.227-17) which is included in SECTION I by reference, to all documentation and other data developed by the Contractor under this contract.

The Contractor shall not duplicate or disclose in any manner, to any party, for any purpose whatsoever, or have or permit others to do so, any documentation or other data developed and/or obtained by the Contractor under this contract. The

Contractor shall ensure that the clause at FAR 52.227-17 and this restriction are incorporated in any agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

[End of Clause]

3.9 SECURITY CHECKS AND OTHER PERSONNEL REQUIREMENTS

a. All contractor personnel must complete the required security processes and meet the requirements specified by the FBI Security Division for the sensitivity or classification level of the information for which they will require access. Any contracted personnel who perform services under this agreement may be subject to a National Agency Check (NAC). Only persons authorized and cleared by the FBI shall perform any services under this contract and have access to any LES, SBU, and/or medical information.

b. The Contractor agrees by acceptance of this agreement to fully cooperate with the FBI to complete the security process by promptly completing necessary forms and providing required documentation as requested and within the time specified by the

FBI.

c. The security requirements set forth in this section apply to all subcontractors who perform work in connection with this agreement. For each subcontractor, the prime contractor certifies by acceptance of the agreement, that it has required the subcontractor to adhere to all such requirements. Any breach by a subcontractor of any of the provisions set forth herein will be attributed to the prime contractor.

d. All clinicians who will be performing psychiatric or psychological evaluations shall be subject to a NAC. The process for the NAC will be coordinated by the

Technical Point of Contact and a Security Officer upon award. Fingerprints for identification purposes will be required.

e. The Contractor shall immediately report to the Contracting Officer, in writing, changes resulting in different physicians and office personnel being assigned to perform the duties stated in the contract. Each new clinician, as indicated in IV.5.0.d, must be cleared by the FBI. Services cannot be initiated or provided by new contractors or personnel without prior FBI approval.

3.10 SPECIAL SECURITY REQUIREMENTS

Prior FBI approval is required for subcontracting.

Any information technology system utilized to support unclassified contract performance shall be operated in accordance with FBI certification and accreditation policies and procedures. Contact with the Contract Technical Point of Contact shall be made to coordinate the required certification and accreditation process for contract performance.

[End of Clause]

3.11 DISRUPTION TO THE SCHEDULE

The Contractor shall notify the COTR at…