Additional_Q As_DJF-16-1200-R-0000062.docx

The purpose of this amendment is to answer additional questions received regarding the RFP.

RFP Section (s): C.1.4.3.4 EDS Maintenance RFP Page (s): 8 Question #3

Requirement states - Develop and maintain a floor plan for the EDS equipment test space, to include restrictions on proximity between systems. Update the floor plan as needed. –Does the Government already have a space for this equipment that we will manage or if the management of this space expected to be at a contractor facility?

Answer:

Management will be at a contractor facility.

RFP Section (s): F.12 Raw Data Submission RFP Page (s): 16 Question #4 Is there a specific data format that is required to support the Raw Data Submission defined in this section?

Answer:

Generally, it is preferred if the data is submitted as graphs, tables, and/or figures in Microsoft Word or as an Adobe PDF.

RFP Section (s): G.5 Post Award Conference RFP Page (s): 19 Question #5 Can the Government identify where the Post Award Conference will be held? Are their specific required attendees?

Answer:

At this moment, the time and location for the post-award conference are to be determined. There are no specific attendees required, however, all interested parties (including the contract administration and the COR) are often in attendance to discuss the contract in order to achieve a clear and mutual understanding of its requirements

RFP Section (s): H.4 Addition or Substitution of Key Personnel RFP Page (s): 21 Question #6 Are the Principal Scientist and Engineer labor categories considered equivalent positions?

Answer:

The Principal Engineer/Scientist shall have the same level education and experience requirement in each respective field and the same length of experience in system engineering, design, analysis, performance or test and evaluation, also in each respective field. The engineer/scientist must possess the same minimum managerial/supervisory experience sufficient to ensure positive direction of subordinates. The equivalency is therefore based upon education and experience requirements; however, a Principal Engineer must have received an engineering degree from an accredited program of study while a Principal Scientist must have received a science degree from an accredited college or university.

RFP Section (s): H.4 Addition or Substitution of Key Personnel RFP Page (s): 21 Question #7 Are there any educational or experience requirements associated with the positions identified as Key Personnel?

Answer:

Personnel should have education and experience in improvised explosives program management, test design, test performance and data acquisition, as well as experience in improvised explosives detection test design, data acquisition and analysis, as defined in the Description section.

RFP Section (s): H.5.2.2 Required Equipment RFP Page (s): 22 Question #8 Can the Government provide a more complete list of the equipment required? If there is a piece of equipment required in support of a TO that is not listed here and the contractor discovers they do not have the equipment to perform he TO, will the Government provide the equipment as GFE or reimburse the contactor to procure the required equipment?

Answer:

The equipment listed in Attachment 2 represents the core equipment that will be needed to perform the requirements of this effort. All necessary equipment will be provided by the Government.

RFP Section (s): H.5.2.3 Equipment and Instrumentation Service RFP Page (s): 22 Question #9 Requirement makes reference to “instrumentation located at the Contractor’s site”. Can the Government be more specific as to what this equipment will be? Is the contractor expected to own this equipment or are we servicing GFE?

Answer:

All GFE will be located at the contractor’s facility.

RFP Section (s): I.5 52.217-9 Option to Extend the Term of the Contract (MAR 2000) RFP Page (s): 35 Question #10 Does the period of performance stated in I.5(c) include the 6 month extension provided by I.4?

Answer:

It is in addition to it.

RFP Section (s): I.1 General Information RFP Page (s): 56 Question #11 Delivery instructions refer to ‘postal service’ is FEDEX delivery acceptable? Since offerors have no control over delays in screening will FBI accept receipt at screening facility as receipt time or provide how much time offerors should allow for screening processing?

Answer:

Fedex delivery is acceptable and receipt at screening facility is considered receipt time.

RFP Section (s): L.1.7 Questions regarding the RFP RFP Page (s): 57 Question #12 Will contractors be permitted to ask additional questions after TO#1 is provided?

Answer:

The RFP was amended Thursday 14 April and extended the timeline for question submittal to 15 April 2016.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #13 Will a security plan volume be required?

Answer:

A security plan volume is not required.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #14 What level Facility Clearance is required?

Answer:

No specific Facility Clearance is required; the contractor will have access to information classified as “Law Enforcement Sensitive” which identifies sensitive but unclassified information. Please refer to Clause DJAR-PGD-15-03 Security of Department Information and Systems in Section H.8 of the RFP, for further guidance.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #15 What level safeguarding is required, if any?

Answer:

Please refer to previous answer and to Clause DJAR-PGD-15-03 Security of Department Information and Systems in Section H8 of the RFP, for further guidance.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #16 Are Personnel Clearances required?

Answer:

Personnel Clearances are not required, however, the contractor shall ensure that all persons who are assigned to perform work under this agreement execute a signed Non Disclosure Agreement (Attachment 14). Also, please refer to Clause DJAR-PGD-15-03 Security of Department Information and Systems in Section H8 of the RFP, for further guidance on work performed by non-US Citizens.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #17 Are Acquisition Risk Questionnaires and KMPL’s required?

Answer:

No, they are not required.

RFP Section (s): L2.1 Proposal Structure RFP Page (s): 58 Question #18 Will DD254 be provided?

Answer:

A DD254 is required on a contract any time classified information is required on that contract or, the contractor will potentially need access to classified information or facilities. For this effort, the contractor will not need access to classified information of facilities therefore a DD254 is not required.

RFP Section (s): L3.1.1 Technical Approach RFP Page (s): 60 Question #19 Reference is made to a TO#1, however, this document was not included in the RFP package. The TO#1 SOW is also references in L.3.1.3, L.3.1.3.1, L.3.1.3.2, and L.3.1.4.1. Will the Government please provide TO#1 in support of the Technical Approach Factor 1.

Answer:

The SOW for TO #1 was made available upon request based upon submission of identifying data and Non Disclosure agreement at company level.

RFP Section (s): L3.1.2 Safety Plan RFP Page (s): 60 Question #20 The list of deliverables does not include a Safety Plan is this a standalone document or to be part of Technical Volume 30 pages?

Answer:

It is part of the technical volume.

RFP Section (s): L.4 Past Performance – General RFP Page (s): 62 Question #21 Is the time for the delivery of the Past Performance volume 12:00 AM, 12:00 PM?

Answer:

12:00PM

RFP Section (s): L.4.1 Relevance and Recency of Past Performance Information RFP Page (s): 62 Question #22 L4.1 states: “Offeror’s should provide PPI on three (3) contracts considered relevant in demonstrating their ability to perform …” Does this mean the Prime Contractor can submit 3 PPIs and additional PPIs for any subcontractor performing more than 25% of the work?

Answer:

3 PPIs need to be submitted for any subcontractor performing more than 25% of the work.

RFP Section (s): L.4.1 Relevance and Recency of Past Performance Information RFP Page (s): 62 Question #23 This section defines relevant past performance as experience gained in the last 3 years while section L.3.1.4.1 refers to corporate experience within the last 10 years. Please clarify the application of corporate experience and past performance as it related to the response.

Answer:

The 10 year period is relevant only for work done directly for the FBI. The 3 year period is for any relevant work for any entity.

RFP Section (s): L.4.1 Relevance and Recency of Past Performance Information RFP Page (s): 62 Question #24 Please provide detailed submission instructions for the Past Performance volume. Is this volume to be submitted electronically or mailed? Similarly, how should our references return the PPQ?

Answer:

The Past Performance volume shall be mailed. Please refer to Section L.2.1 for proposal structure. The reference may return the PPQs electronically or via fax.

RFP Section (s): L.5.1 General Instructions RFP Page (s): 64 Question #25 This requirement states “Offerors shall provide rationale to support the methodology used to estimate the effort necessary to accomplish the requirements of Section Co of the RFP.” Please confirm that offerors are to price just TO#1.

Offerors are to provide pricing for TO#1 only using the template included as Appendix 1 to the TO.

RFP Section (s): L.5.1 Relevance and Recency of Past Performance Information RFP Page (s): 64 Question #26 This requirement states that subcontractors may submit their proposals directly to the Government. Is it acceptable for the prime to submit subcontractors sealed packages with the prime’s proposal in order to ensure a complete submission?

This may be achieved either by direct submittal to the Government or via sealed package through the prime contractor – if the subcontractor does not object to it. The Government would prefer for the submittal to be done through prime contractor via sealed package in order to properly identify any teaming arrangements.

RFP Section (s): M1.0 Evaluation Factors for Award – Basis for Award RFP Page (s): 68 Question #27 Will TO#1 be awarded concurrent with the IDIQ contract award?

Yes, TO #1 will be awarded concurrently with the IDIQ Award.

RFP Section (s): M2.0 Evaluation Factors

Question #28 Paragraph states: “The Security Plan will be evaluated on a Pass/Fail basis” Section L does not include a requirement for a Security Plan. Is this also to be part of Technical Volume 30 pages?

A security plan is not required.

RFP Section (s): M2.0 Evaluation Factors

Question #29 Evaluation of Factors lists 4, Technical, Safety, Management, and Experience. The paragraph then lists “Experience, which is more important than the Past Performance”. Is Past Performance an evaluated Factor?

It is not an evaluated Technical Factor, but it is evaluated, as is cost.

RFP Section (s): M2.1 Factor 1: Technical Approach RFP Page (s): 69 Question #30 Section C.1.4.2 as well as Section M.2.1 reference explosives tests as large as 5000 pounds. However the second bullet also sates the offeror must show their experience for processing and scaling up to 1000 pound quantities of explosives. Please clarify the discrepancy between these 2 numbers.

To clarify, the offeror must be able to process and scale up to at least 1000 lbs. To reach the 5000 lbs, it is permissible to perform that action in 1000 lb “batches”. However, scaling up by producing 100 batches of 50 lbs does not demonstrate sufficient experience.

RFP Section (s): M2.4.1 Subfactor 1: Corporate Experience RFP Page (s): 73 Question #31 This requirement discusses corporate experience in testing a 2000 pound shot. Please relate this to Question 17, above.

This requirement stands alone and is not directly tied to TO#1. The offeror needs to have demonstrated experience in the management of a facility capable of processing, scaling-up, and testing of improvised explosives, or accessing a facility capable of supporting the processing, scale-up, and testing of a 2000lb shot for a single test.