DJF-16-1200-R-0000044_-_Attachment_2_-_Past_Performance_Questionnaire.docx

Past Performance Questionnaire

COVER LETTER

DJF-16-1200-R-0000044 Date: (fill in date)

To: (Fill in name for past performance reference) (Fill in address for past performance reference)

RE: (fill in offeror or subcontractor name)

The Federal Bureau of Investigation (FBI) is conducting an Request for Proposal for a firm fixed price contract for the design and construction services for the construction of a data center.

To assist in evaluating the Offeror’s quotation under this procurement, you have been selected as a reference and are requested to provide descriptive information based on your experience with the following contract or agreement:

Company Name and Address (Fill in your firm’s name and address) Contract/Agreement No. : (fill in referenced contract/agreement number) Contract/Agreement Type: (fill in referenced contract/agreement type) Period of Performance: (fill in referentced contract/agreement period of performance) Original Contract/Agreement Value: (fill in referenced original contract/agreement value) Final Contract/Agreement Value: (fill in referenced final contract/agreement value) Description of Contract: (fill in referenced contract/agreement title and brief description)

Instructions: Please respond to the attached questionnaire based on your experience with the referenced contract. Questions 1 through 4 are self-explanatory. For Question 5, please provide your assessment of the level of performance of (fill in your firm’s name here) in the areas of Contract, Technical, and Schedule Management, Cost Control, Safety, and Business Relations.

Please provide any comments with additional detail to support your responses. These types of comments are extremely useful and would be greatly appreciated. Space is provided for such comments, and additional pages may be used if desired.

The information you provide in this questionnaire is considered sensitive, but unclassified. Please completed the questionnaire and sent id, via email (preferred) or fax, only to Mrs. Anna M. Thompson, Contracting Officer at Anna.Thompson2@ic.fbi.gov, fax 202-324-0807 no later than April 21, 2016.

If you have any questions regarding this questionnaire or the subject acquisition, please contact Mrs. Thompson at 202-324-2666.

Thank you for taking the time to complete this questionnaire.

1. Your Organization Name and Address:

Evaluator’s Name:

Title/Contract Role:

Length of Time Involvement with this Contract:

Phone:

Fax:

E-mail:

2. During the contract performance being evaluated this firm was:

___ Prime Contractor ____Team Member ____Major Subcontractor ___Other (please explain)

3. Does a corporate or ownership relationship exist between the contractor being evaluated and your organization?

____YES ____NO If YES, please describe the relationship:

4. Please characterize the size, content, and complexity of the work performed by the contractor (including, if applicable, any details associated with DATA CENTER design and/or construction services performed Please attached additional pages as necessary.

5. Please use the following ratings to score the overall past performance of the contractor in the following area identified in the table below:

MANAGEMENT

Compliance with contractual terms and conditions

Integration of technical, schedule, and cost requirements with minimal government monitoring and guidance

Management of a fixed price contract

Financial capability to meet performance obligations

Ability to manage the contract team including partners and subcontractors

Quality and timeliness of reports and documentation deliverables

Management of and response to contract changes, task orders, and/or inquiries; including ability to fairly negotiate and manage change implementation

Integration of the design , development and operation of large, complex, systems and processes

Achievement of subcontract goals for small business

Please provide additional comments regarding Management Performance

TECHNICAL

Realistic and achievable solutions in response to technical requirements

Met or exceeded technical requirements with their proposed solutions (safety, quality, and timeliness)

Identification, understanding, and mitigation of technical risk

Identification of problems and taking the necessary corrective action to resolve them and still satisfy the technical requirements

Please provide additional comments regarding Technical Performance

SCHEDULE

Proposed Realistic and achievable schedule milestones

Met their proposed schedule milestones

Effectiveness managing schedule in response to unexpected technical or contract changes

Please provide additional comments regarding Schedule Performance:

COST CONTROL

Proposed realistic costs to satisfy requirements

Delivered to their proposed costs (i.e. to meet original cost proposal versus need to negotiate)

Effectiveness controlling contract costs (including anticipation, identification and control of cost growth)

Please provide additional comments regarding Cost Control Performance:

SAFETY

Ability to identify, eliminate, reduce, and control hazards associated with their proposed approach

Demonstrated that safety is being managed and incorporated into all aspects of contract satisfaction

Compliance with safety, health, and environmental procedures

Please provide additional comments regarding Safety Performance

Administrative Questions

1. Have poor performance letters been issued by the Contracting Officer, Project Manager, or other Government Representatives?

____YES ____NO IF YES, how many? ____________ Did the contractor correct the performance problem(s) on a timely basis, has it reoccurred?

____YES ____NO

Comments:

2. Have cure notices, show cause letters, or corrective letter been issued by the contracting officer or project manager regarding poor performance?

____YES ____NO IF YES, how many? ____________ Was the problem cured on a timely basis, has it reoccurred?

____YES ____NO

3. Did the firm submit reasonably priced change proposals?

____YES ____NO

4. Was the contractor able to solve project performance problems without extensive guidance from the customer? If so, please elaborate.

____YES ____NO

USE OF KEY PERSONNEL

1. To what extent did the contractor use personnel identified to particular tasks in its initial proposal to complete said tasks?

2. Please state whether the contractor changed key or critical personnel during the course of the contract and if so, please state whether the replacement personnel were able to perform the work required under the contract.

3. If the contractor made changes to key or critical personnel during the course of the contract, were any reasons given? If so, pelase elaborate. Did they provide qualified replacement personnel on a timely basis?

DJF-16-1200-R-0000044 Page 1 of 8 This document is the property of the U.S. Government. Further reproduction and/or distribution outside the Contractor Team is prohibited without the express written approval of the Federal Bureau of Investigation, Project Contracting Officer, Washington, DC 20535.