Combined_synopsis_sol_Live_Fire.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is DJF-16-1200-Q-0030286 and it is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-80. The applicable North American Industry Classification System NAICS) code is 332999 All Other Miscellaneous Fabricated Metal Product Manufacturing.

The Federal Bureau of Investigation (FBI), Operational Support Contracts Unit intends to establish a single award, firm-fixed price type contract for the following items:

1 Scope This is a contract to provide the Federal Bureau of Investigation (FBI), Training Division (TD), Quantico, VA, quarterly maintenance (four times a fiscal year) of six (6) ManCom firearm live fire target systems, eight (8) legacy Blackwater firearm live fire target systems, three Action Target firearm live fire target systems, eleven (11) Action Target firearm bullet traps/backstops which are installed on the firearm ranges located at the FBI Academy Quantico, VA., and one (1) ManCom firearm live fire target system and located at FBI headquarters, Washington, DC. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

Quarterly maintenance of the ManCom firearm target systems installed on outdoor firearm ranges 1, 2, 3, 4, 5, the indoor range in building 9, and in the baffled ranges in Domes, A, B, and C, it will also include the eight legacy Blackwater firearm live fire target systems located on the baffled Stress Obstacle Course (SOR), located at the FBI Academy Quantico, VA. It will include the Action Target bullet traps /backstops in Domes, A, B and C and the eight bullet traps / backstops in the SOR. Additionally it will include maintenance of the ManCom firearm live fire target system located in the indoor firearms range at FBI headquarters, Washington, D.C. This will also include any quarterly maintenance which is required to maintain the eight Action Target bullet traps/backstops in the SOR and the three bullet traps/backstops located in Domes A, B and C. Maintenance shall include all parts and labor.

Breakdown of ranges:

Located at FBI Academy, Quantico, VA Range One: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and earth backstop Range Two: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and earth backstop Range Three: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and earth backstop Range Four: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and earth backstop Range Five: Outdoor range, 8 shooting positions, 7 targets per position, legacy Blackwater pop up steal target system, modified by ManCom, earthen backstop B9 Indoor Range: Indoor range, 21 shooting positions, 21 positions ManCom Target System, Savage Range Systems bullet trap/backstop with Mayfran conveyer system Dome A: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 position Action Target bullet trap/backstop Dome B: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 positions Action Target bullet trap/backstop Dome C: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 positions Action Target bullet trap/backstop Stress Obstacle Range (SOR): 8 individual ranges consisting of 8 individual legacy Blackwater firearm target systems consisting of 12 pneumatic piston resettable head plates, 6 pneumatic turning targets and an electric running man target also 8 Action Target bullet traps/backstops Located at FBI headquarters, Washington, D.C.:

FBIHQ Indoor Range: 9 shooting positions, 9 Mancom Target systems, Savage bullet trap/backstop

1.2 Background

The Federal Bureau of Investigation provides firearms instruction to serving Special Agents, New Agent Trainees, and other law enforcement personnel at the FBI Academy in Quantico, Virginia. Currently, the FBI, Firearms Training Unit (FTU) operates a number of firearms ranges which use the ManCom firearm target systems, a Mancom modified Blackwater firearm live fire target system, a legacy Blackwater firearm live fire target system and Action Target firearm live fire target system. While daily routine maintenance is performed on these systems by authorized FBI Range Technicians, the FTU seeks a service contract to provide quarterly (four times per year), detailed factory maintenance of the ManCom Systems, Action Target Systems, the legacy Blackwater and the Mancom modified Blackwater firearm live fire target systems.

The FBI has 6 ManCom firearm live fire target systems, 3 Action Target firearm live fire target systems and 8 legacy Blackwater firearm live fire at the FBI Academy, Quantico, VA and one ManCom firearm live fire target system located at FBI headquarters, Washington, D.C. All previous maintenance which has been conducted was performed according to the original equipment manufacturer specifications. Quarterly maintenance ensures that the systems do not fail and prevents down time of the systems. Any down time will delay new special agent and requalification firearms training.

2 APPLICABLE DOCUMENTS

None

3 REQUIREMENTS

Contractor is to provide all services and original equipment manufacturers specified parts in full compliance with all contractual provisions; warranty approved and authorized ManCom Manufacturing / Action Target service procedures. Contractor is to provide service and replacement parts to the legacy firearm target system to provide proper operation of the system.

Services to be provided shall include:

· Provide a detailed written preventative maintenance schedule/procedure for all ManCom, Action Target and Blackwater equipment currently installed on ranges 1, 2, 3, 4, 5, the B9 indoor range, SOR (8 systems), Domes, A, B, and C located the FBI Academy, Quantico, VA and the indoor range located at the FBI headquarters building, Washington, D.C. The schedule must include all procedures used during maintenance and include detailed lists of all original equipment manufacturers parts which will be checked, serviced and/or replaced as part of preventative maintenance and according to the mean time to failure of the part. Detailed service procedures must be listed. All parts should be replaced prior to failure and no part shall run to failure. Original equipment manufacturers specified parts are to be used.

Provide a list of all ManCom, Action Target and Blackwater equipment currently installed on site on ranges 1, 2, 3, 4, 5, the indoor range, building 9, Domes A, B, C and SOR (at the FBI Academy Quantico, VA to include description, location and original equipment manufacturer part numbers. Provide a list of parts for the existing legacy firearm live fire target systems in Domes A, B, C and the SOR.

· On all ranges, check proper functioning of all target systems, including the function of each individual turning target system; take corrective action as required to bring equipment to original factory specification, replace all parts which are part of the preventative maintenance schedule/procedure.

· On all ranges, check proper functioning of all range control systems (computer driven), including the proper functioning of all software; provide software corrections or updates as required; take corrective action as required to bring equipment to original equipment manufacture’s specification.

· A location will be made available to maintain an onsite an optional contractor supplied "job box", if the contractor elects contractor supplied tools and spare parts. Emergency access will be granted to the FBI Firearms Training Unit.

· Provide all routine maintenance parts as specified by the original equipment manufacturer at no additional cost to the government; these parts shall include all parts that according to ManCom, OEM, and in the case of the legacy firearm live fire target systems in Domes A, B, C and SOR, equivalent parts according to the contractor provided maintenance schedule which are to be replaced during routine maintenance and are part of the preventive maintenance of the systems. All spare parts to be used during maintenance will be on site at the FBI Academy, Quantico, VA prior to the scheduled maintenance date. This will reduce down time of the ranges.

· Provide briefings or instruction to FBI Firearms Training Unit Range Technicians or representative on any system upgrades or changes to the operating system; provide a briefing on maintenance findings for all work performed at each visit for all ranges.

· While on site and prior to the start of a preventative maintenance session for all ranges, the contractor will provide a detailed explanation of the preventative maintenance which will be performed during each scheduled session to the onsite FBI representative of the Training Division Firearms Training Unit. The contractor will have a written copy of the preventative maintenance schedule/procedures while on site at the FBI Academy, Quantico, VA.

· At the conclusion of each preventive maintenance session, a detailed written report for all the ranges of all services performed, parts used or replaced must be submitted to the FBI within 10 business days. A copy of the preventative maintenance schedule/procedures for all ranges must be included with the report.

4 Key Personnel ManCom, original equipment manufacturer, authorized service technicians.

5 Place of Performance The primary place of performance will be at FBI Academy, Quantico, VA and FBI headquarters, Washington, D.C.

6 Period of Performance The period of performance for this contract will include a 1(one) year base period and 3 (three) 12 (twelve) month option periods.

7 Deliverables The Contractor shall provide quarterly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR) or the FBI Training Division, Firearms Training unit, point of contact. The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Parts replaced/installed, Preventative Maintenance schedule/procedures, Current Management and Administrative problems, and Action items. The Contractor shall also provide quarterly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

8 Government Furnished Equipment or Information The contractor will provide all tools and equipment for this contract. There will be no government furnished equipment.

Contractor may not operate government owned vehicles. Contractors may operate company/personal/rental vehicles on Bureau property, provided that the vehicle is duly insured and the operator possesses a valid driver's license.

9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m. Core work hours are 8:00 a.m. through 5:00 p.m. Flexibility within the normal work day shall be coordinated with the COR.

10 Security Requirements Due to FBI security requirements, all contractor personnel needing to visit any FBI facility, maybe required to complete the Standard Form SF86 (and related forms) and submit fingerprint cards at least 30 days prior to arrival. Only contractor staff with an FBI clearance or interim access approval may be allowed on FBI property. Upon request, the COR/POC will forward the required security forms and fingerprint cards. All on-site visits by the contractor require a minimum of 15 business days advance notice, unless an exigent circumstance exists, which will require prior COR/POC approval. No unscheduled visits by the contractor will be authorized and the contractor will not be admitted to FBI Property.

11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issues such changes.

11.2 Contracting Officer

This contract will be administered by: Jennifer Unger 12 Travel and Other Direct Costs No travel or other direct costs will be authorized under this contract.

13 Invoicing Procedures Invoices shall be submitted to the COR designated for the applicable Task Order. A copy of the invoice shall also be emailed to the Contracting Officer.

A proper invoice shall include the following information:

Name and address of the Contractor Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

Contract number, Task Order number, contract line item number and, if applicable, an order number Description, quantity, unit of measure, unit price and extended price of the items delivered Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading Terms of any discount for prompt payment offered Name and address of official to whom payment is to be sent Name, title, and phone number of person to notify in event of defective invoice Electronic Funds Transfer (EFT) banking information Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract) The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

This announcement constitutes the only solicitation. The award will be made on a Lowest Price Technically Acceptable basis. No paper copies will be mailed. Failure to respond to this RFQ and any associated amendments if applicable prior to the closing date and time established may render an offer non-responsive and result in rejection.

Quotations are due 10:00 AM, 4 January November, 2016 and should be emailed to Matthew Simmers at matthew.simmers@ic.fbi.gov. Quote shall be good for 30 calendar days after close of RFQ.

Evaluation and Award Methodology: Acquisition of services will be procured in accordance with FAR Part 12 - Acquisition of Commercial Items and Part 13 - Simplified Acquisition Procedures. The Government intends to base award determination on lowest priced, technically acceptable quotation. Quoters are advised that the Contracting Officer will verify active registration in the System for Award Management (SAM) database prior to award of any contract, by entering the potential awardee’s DUNS number into each database. Failure to complete the registration will result in elimination from consideration for award.

The following clauses and provisions apply to this acquisition: 52.212-3. The contract award will be offered to the lowest price technically acceptable quote made to the Government. All Quoters must be registered with the System Award Management (SAM). Quoters who are not registered and an active status with SAM (https://www.sam.gov/portal/SAM/) shall be considered nonresponsive and will not be considered in the evaluation. FAR 52.212-4 Contract Terms and Conditions Commercial Items and 52.212-5 Contract Term and Conditions are required to implement Statutes or Executive Orders-Commercial Items. In paragraph (B) of 52.212-5, the following apply: 52.204-10; 52.209-6; 52.209-10; 52.219-28; 52.222-19; 52.223-18; 52.225-1; 52.225-3; 52.232-33 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13, 52.223-6 and 52.247-34. Additional FAR Clauses applicable to this requirement: 52.232-8, and 52.246-16. All clauses and provisions referenced in this announcement may be accessed at the following website: http://www.acquisition.gov/far.

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the end of the current contract period.

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of the end of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.