DJF-23-0070-PR-0001187 RFQ.docx

RFQ 0001187

U.S. Department of Justice Federal Bureau of Investigation

RFQ DJF-23-0070-PR-0001187

The Federal Bureau of Investigation (FBI) is issuing a Request for Quotation (RFQ) to solicit open market pricing for products as notated in Section 1.0. This RFQ falls under FAR Part 12 and 13.

The solicitation number is DJF-23-0070-PR-0001187 and is issued as a Request for Quote (RFQ). This RFQ is being conducted as a 100% small business set-aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 323113 – Commercial Screen Printing.

The Government’s intent is to establish a Firm Fixed Price, Single Award, Blanket Purchase Agreement (BPA) that will have a sixty (60) month ordering period from the date of award, with a Base Plus Four (4) possible/exercisable Option Periods with delivery no later than 60 days after receipt of order (ARO). The total amount of the orders placed against the BPA shall not exceed $500,000.00 for the life of the BPA. No minimum order or dollar value is guaranteed.

The FBI will obligate funds under BPA Call Orders, consistent with the terms of the applicable contract, to cover anticipated purchases for the base year of the BPA.

Description of Requirements:

The contractor shall provide a quotation for the products as identified in Section 1.0. See the attached Bill of Materials for specific items, associated logos and colors. Other items may be added if applicable and necessary under the BPA. The FBI is purchasing these promotional items to support our Community Outreach Programs across the country. The number of items purchased will vary based on our need and pricing. A range would be anywhere from 2,000 to 30,000 pieces of each item. Please provide quotes per unit to include artwork set-up, color and shipping fees.

Sample:

Please provide pictures where possible as we will consider all item variations and color.

1.0 Supplies

1.1 Ordering Procedures

The government may order any quantity or combination of items under the Bill of Materials (Attachment) as long as the cost of those items does not exceed the available funding level on the BPA.

1.2 Shipping Requirement

All deliveries under this order shall be FOB destination: FBI, Community Relations Unit (CRU), 935 Pennsylvania Ave., NW, Washington, DC 20535.

2.0 Quote Requirement

· New Equipment only will be accepted for this contract. No grey manufactured items.

· Delivery must be made within 60 days or less after Receipt of Order (ARO).

· No partial quotes accepted.

Please include in your quote: pricing and product description for each line in Section 1.0 or as listed in an attachment. Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, SAM UEI #, Point of Contact with Email and telephone information.

2.1 Question Submission

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Jill Valentine at javalentine@fbi.gov, no later than Friday, March 24, 2023 at 1:00 PM Eastern

2.2 Quote Submittal

Quotes may be submitted to the attention of Jill Valentine at (email) javalentine@fbi.gov. Quotes must be received by Tuesday, March 28, 2023 at 3:00 PM (Eastern).

Offers must be valid for 30 days after submission.

3.0 Contract Administration

3.1 Invoice Requirements

The Contractor shall submit an original itemized invoice directly to IPP.gov.

To constitute a proper invoice, each invoice shall be annotated with the following information:

(1) Name of vendor;

(2) Invoice date;

(3) Government contract number, or authorization for delivery of goods or services;

(4) Vendor invoice number, account number, and/or any other identifying number agreed to by the contract;

(5) Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered;

(6) Taxpayer Identification Number (TIN);

(7) Banking information necessary to facilitate an electronic funds transfer (EFT) payment;

(8) Contact name (where practicable), title and telephone number;

The Federal Bureau of Investigation (FBI) uses an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise risks being rejected.

4.0 Terms and Conditions

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instruction to Offerors-Commercial Items, applies to the acquisition; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52-212-4, Contract Terms and Conditions-Commercial Items; FAR 52-212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.219-6, 52.219-28, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-50, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

4.1 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

4.2 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

4.3 System for Award Management (SAM) Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI is utilizing a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, UEIs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

5.0 Evaluation Factors

The Government shall award to the contractor whose quote conforms to the specifications and represents the Lowest Price/Technically Acceptable offer.

image1.wmf