RFP-_Final_Revisions_(1).pdf

www.dea.gov

REQUEST FOR PROPOSAL

DID-13-R-0047

OFFERORS:

U. S. Department of Justice Drug Enforcement Administration

Office of Acquisition Management

August 15, 2013

This is the official solicitation of the Drug Enforcement Administration's (DEA) requirement for psychological assessments. Your proposal shall be in accordance with the requirements of this solicitation document.

Your proposal shall be received by the Drug Enforcement Administration, Office of Acquisition & Relocation Management (FAC), by the established due date and time specified in Block 9 of the attached Standard Form (SF) 33. Your attention is directed to Section L.6 Proposal Preparation Instructions. The proposal must be signed by an official authorized to bind the offerer, and it shall contain a statement to the effect that the proposal is firm for a period of at least one hundred twenty

(120) days from the established due date set forth in Block 9.

Please complete blocks 13, 15a-15c, 16 and 17 of the SF 33.

This solicitation does not commit the Government to pay any costs incurred in the submission of proposals or to contract for the supplies/services. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this procurement.

All communication concerning this solicitation, including any of a technical nature, should be referred to the Contract Support Specialist (see Block !Oa of the SF 33). AJJ technical questions must be in writing and received by 12:00 p.m., EDT, on or before August 30, 2013 (See Section L, subsection L.5) of this solicitation. Questions may be e-mailed to kara.m.cain@usdoj.gov. The Government may not consider questions received after this date. Thank you for your interest in the Drug Enforcement Administration and its requirements.

Sincerely, Michelle Reeves Contracting Officer

APPROVED OMB NO 1103--0018

SOLICITATION, OFFER AND AWARD 11 0~18E'ft°~~~g~i~FAR%bf0 ORDER ~IRATING IPA~E OF PAGES

I 94 2_ CONTRACT NUMBER 3. SOLICITATION NUMBER 4- TYPE OF SOLICITATION 5. DATE ISSUED 6_ REQUISITION/PURCHASE NUMBER

DJD-13-R-0047 r SEALED BID (!FB)

P" NEGOTIATED (RFP) 8-15-2013 PR D-13-HR-0012

7. ISSUED BY CODE HQ 8. ADDRESS OFFER TO (If other than Item 7)

DEA Headquarters DEA Headquarters 8701 Morrissette Drive, Attn: (FACN/ Kara Cain) 8701 Morrissette Drive, Attn: (FACN/Kara Cain) Springfield, VA 22152 Springfield, VA 22152

NOTE: ln sealed bid sollc1tat1ons "offer" and "offerer'' mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and -'--copies for furnishing the supplies or services in the Schedule will be received at the place.specified in Item 8, or if handcarried, in the depos~ory located in See Section L.7 until 02:00 pm local time 09·18-2013

CAUTION LATE Submissions Modifications and Withdrawals· Soo Section L Provision No 52 214-7 or 52 215-1 All offers are subject lo all terms anJ~~~i/ions contained in this solicffi~~e) .

10. FOR

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION ~ Kara Cain AREA CODE I NUMBER l EXT CALL (202) 307-7802 Kara.M.Cain@usdoj.gov

11_ TABLE OF CONTENTS

IX) ISEC I DESCRIPTION I PAGE(S) (X) iSEC. I DESCRIPTION PAGE(S)

PART!- THE SCHEDULE PART II ·CONTRACT CLAUSES

P" A SOLICITATION/CONTRACT FORM 1 P" I CONTRACT CLAUSES 6

P" B SUPPLIES OR SERVICES AND PRICE/COST 5 PART Ill - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

P" c DESCRI PTION/SPECS.IWORK ST A TEMENT 8 P" J LIST OF ATTACHMENTS 21

P" D PACKAGING AND MARKING 1 PART IV· REPRESENTATIONS AND INSTRUCTIONS

P" E INSPECTION AND ACCEPTANCE 2 REPRESENTATION~ CERTIFICATIONS AND OTHER

P" K STATEMENTS OF 0 FERORS 10

P" F DELIVERIES OR PERFORMANCE 2

P" G CONTRACT ADMtNISTRATION DATA 2 P" l INSTRS., CONDS., AND NOTICES TO OFFERORS 7

P" H SPECIAL CONTRACT REQUIREMENTS 27 P" M EVALUATION FACTORS FOR AWARD 2

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12- lo compliance with the above, the undersigned agrees, ii this offer is accepted within __ calendar days (60 calendar days unless a different period is inserted by tile offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at \he price set opposite each item delivered at the designated polnt(s) w~hin the Ume specified in the schedule

" DISCOUNT FOR PROMPT PAYMENT

(See Section/, Clause No. 52.232-8) ~

10 CALENDAR DAYS(%) I 20 CALENDAR DAYS(%} 30 CALENDAR DAYS{%) I CALENDAR DAYS(%)

14. ACKNOVVl.EDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(Tile offeror acknowledges receipt of amendments to tile SOLICIT AT/ON for offerors and related documents numbered and dated):

15A. NAMEAND CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

ADDRESS

OF OFFER-

OR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS 17. SIGNATURE 10. OFFER DATE

AREA CODE J NUMBER JEXT. r DIFFERENT FROM ABOVE· ENTER SUCH

ADDRESS IN SCHEDULE.

AWARD t 1 o be completed bv Government)

19. ACCEPTED AS TO ITEMS NUMBERED 1;0. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION. 23. SUBMIT INVOICES TO ADDRESS

ITEM

r 10 U.S.C. 2304 (C) ( } r 41 u.s.c. 253(c} { } SHOVIJN IN (4 copias unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE tSinnatura of Contractlnn Officerl IMPORTANT -Awa.-cl--will t5e made on this Form. or on Standard Form 26, or by other authonzed off11;jal written notice.

AUTHORIZED FdR LOCAL REPRODUCTION Previous ed1lion is unusable

STANDARD FORM 33 (Rev. 9-97) Prescrlbed by GSA. FAR (48 CFR) 5~.214( c)

TABLE OF CONTENTS

PART I- THE SCHEDULE

SECTION A - CONTRACT AWARD

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Minimum Guarantee/ Contract Maximum B-1 B.2 Items to Be Acquired B-1 B.3 Schedule of Items B-1

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Background C-1 C.2 Objective C-1 C.3 General Requirements C-1 C.4 Terms and Acronyms C-1 C.5 Scope C-2 C.6 PAR Requirements C-4 C.7 Scheduling, Rescheduling and Cancellations C-6 C.8 Material/Record Maintenance C-6 C.9 Mailing C-6 C.10 Packing of Test Documents C-7 C.11 Expert Testimony C-7 C.12 Personnel Qualifications C-7 C.13 Orientation C-8

SECTION D – PACKAGING AND MARKING

D.1 Submission and Transmission of Materials D-1 D.2 Packing of Test Documents D-1

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection of Services Fixed Price E-1 E.2 Inspection and Acceptance E-1

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Place of Performance F-1 F.2 Deliverable Items F-1

F.3 Productivity Schedule F-1 F.4 Period of Performance (Base and Options) F-1

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Contracting Officers Representative G-1 G.2 Invoice Requirements G-1 G.3 Contract Administration Points of Contact G-2

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Public Trust Positions-Security Requirements for Access to DEA H-1 Sensitive Information/ U.S. Citizenship Required

H.2 Organizational Conflicts of Interest H-20 H.3 Limitations on Future Contracting H-20 H.4 Continuing Contract Performance During a Pandemic or Other H-22 Emergency H.5 Official Travel Requirements H-22 H.6 Security of Systems and Data, Including Personally H-24 Identifiable Data H.7 Key Personnel H-26 H.8 Former Employment or Assignment with the DEA H-27

SECTION I – CONTRACT CLAUSES

I.1 Clauses Incorporated by Reference I-1 I.2 Ordering I-2 I.3 Indefinite Quantity I-3 I.4 Option to Extend Services I-3 I.5 Option to Extend the Term of the Contract I-3 I.6 Payment by Electronic Funds Transfer- Central Contractor I-4 Registration I.7 Final Invoice and Release of Residual Funds I-6

SECTION J – LIST OF ATTACHMENTS

J.1 List of Technical Exhibits J-1 J.2 Key Personnel J-2 J.3 Past Performance Contractor Survey J-3 J.4 Client Authorization Letter J-4

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 Annual Representations and Certifications K-1 K.2 Certification Regarding Responsibility Matters Reference K-3 K.3 Information Regarding Responsibility Matters K-5 K.4 Small Business Program Representations K-6 K.5 Affirmative Action Compliance K-9

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1 Solicitation Provisions Incorporated by Reference L-1 L.2 Evaluation of Compensation for Professional Employees L-1 L.3 Service of Protest L-2 L.4 Type of Contract L-3 L.5 Communications L-3 L.6 Proposal Preparation Instructions L-3 L.7 Time, Date and Place for Submission of Proposal L-7 L.8 Final Proposal Revisions L-7 L.9 Disposition of Proposals L-7

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 Notice Listing Solicitation Provisions Incorporated by M-1 Reference

M.2 Evaluation of Proposals M-1 M.3 Basis for Award M-1 M.4 Evaluation Factors for Award M-2

B-1

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 MINIMUM GUARANTEE/ CONTRACT MAXIMUM

The guaranteed minimum dollar amount for this contract is $13,633.00 in the base year.

There is no guaranteed minimum beyond the base year (i.e., in the option years).

The total estimated amount of the contract shall not exceed $2.86 million five year total.

The Contractor exceeds any order limitations at its own risk and expense.

B.2 ITEMS TO BE ACQUIRED

The Contractor shall provide all management, supervision, manpower, supplies, equipment (except as specified herein), and shall plan, schedule, and coordinate the screening of

Drug Enforcement Administration (DEA) Candidates, and prepare reports for electronic delivery necessary for technical services related to the psychological screening of individuals who have been offered sensitive positions by the DEA in accordance with the terms, conditions and specifications provided herein.

B.3 SCHEDULE OF ITEMS

The following pages represent quantities that are estimates only and shall not be construed to obligate or limit the number of tasks that may be ordered by the DEA.

B-2

Base Period ~ Date of Award Through 12 Months

CLIN SUPPLIES/SERVICES

EST QTY UNIT UNIT

PRICE

EST TOTAL

PRICE

0001 Testing tasks in accordance with Section C.5.1 and deliverables in accordance with

Section F.2. Pricing is to reflect all costs associated with obtaining and delivering completed LEIs, MMPI-2 and

16PF reports.

Administration of testing in

Interviewer’s office upon COR request.

0002 Assessing tasks in accordance with Section C.5.2 and deliverables (PARs) in accordance with Section F.5.

0003 Expert Testimony (in accordance with Section C.11)

0004 Other Direct Costs (travel etc.) Not to exceed $10,000.00

Total Estimated Price for Base Period

B-3

Option Period I ~ Expiration of Base Period Through 12 Months

CLIN SUPPLIES/SERVICES

EST QTY UNIT UNIT

PRICE

EST TOTAL

PRICE

1001 Testing tasks in accordance with Section C.5.1 and deliverables in accordance with

Section F.2. Pricing is to reflect all costs associated with obtaining and delivering completed LEIs, MMPI-2 and

16PF reports.

Administration of testing in

Interviewer’s office upon COR request.

1002 Assessing tasks in accordance with Section C.5.2 and deliverables (PARs) in accordance with Section F.5.

1003 Expert Testimony (in accordance with Section C.11)

1004 Other Direct Costs (travel etc.) Not to exceed $10,000.00

Total Estimated Price for Option Period I

B-4

Option Period II ~Expiration of Option Period I Through 12 Months

CLIN SUPPLIES/SERVICES

EST QTY UNIT UNIT

PRICE

EST TOTAL

PRICE

2001 Testing tasks in accordance with Section C.5.1 and deliverables in accordance with

Section F.2. Pricing is to reflect all costs associated with obtaining and delivering completed LEIs, MMPI-2 and

16PF reports.

Administration of testing in

Interviewer’s office upon COR request.

2002 Assessing tasks in accordance with Section C.5.2 and deliverables (PARs) in accordance with Section F.5.

2003 Expert Testimony (in accordance with Section C.11)

2004 Other Direct Costs (travel etc.) Not to exceed $10,000.00

Total Estimated Price for Option Period II

B-5

Option Period III ~Expiration of Option Period II Through 12 Months

CLIN SUPPLIES/SERVICES

EST QTY UNIT UNIT

PRICE

EST TOTAL

PRICE

3001 Testing tasks in accordance with Section C.5.1 and deliverables in accordance with

Section F.2. Pricing is to reflect all costs associated with obtaining and delivering completed LEIs, MMPI-2 and

16PF reports.

Administration of testing in

Interviewer’s office upon COR request.

3002 Assessing tasks in accordance with Section C.5.2 and deliverables (PARs) in accordance with Section F.5.

3003 Expert Testimony (in accordance with Section C.11)

3004 Other Direct Costs (travel etc.) Not to exceed $10,000.00

Total Estimated Price for Option Period III

B-6

Option IV ~ Expiration of Option Period III Through 12 Months

CLIN SUPPLIES/SERVICES

EST QTY UNIT UNIT

PRICE

EST TOTAL

PRICE

4001 Testing tasks in accordance with Section C.5.1 and deliverables in accordance with

Section F.2. Pricing is to reflect all costs associated with obtaining and delivering completed LEIs, MMPI-2 and

16PF reports.

Administration of testing in

Interviewer’s office upon COR request.

4002 Assessing tasks in accordance with Section C.5.2 and deliverables (PARs) in accordance with Section F.5.

4003 Expert Testimony (in accordance with Section C.11)

4004 Other Direct Costs (travel etc.) Not to exceed $10,000.00

Total Estimated Price for Option Period IV

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

The Drug Enforcement Administration (DEA) is recruiting for Special Agent positions. DEA needs to determine if the Candidates may not have the personal characteristics that are needed to successfully perform Special Agent duties. Accordingly, the DEA seeks to obtain professional assessments of the extent to which Candidates who have been offered Special Agent positions have the personal characteristics, such as emotional stability and the ability to work under stress, in the degree required, to successfully perform in the DEA’s Special Agent positions.

Special Agents are responsible for conducting investigations involving the illicit diversion, manufacture, importation, and trafficking of drugs. As criminal investigators, Special Agents risk exposure to stressful situations, harmful substances, and injury or death from weapons, vehicles, or contagious diseases.

C.2 OBJECTIVE

DEA requires the services of competent, capable and experienced licensed Interviewers to conduct psychological assessments of individuals who have been offered Special Agent positions (hereafter referred to as “Candidates”). The Contractor shall be responsible for assessing the psychological suitability of Candidates within one or more of the four regions outlined in the attached Technical Exhibit (TE) 1.

C.3 GENERAL REQUIREMENTS

The Contractor’s services shall be provided in accordance with prevailing professional mental health standards and law. The procedures used in deriving recommendations shall be consistent with professional and legal standards (e.g., American Psychological Association’s Ethical Standards for Interviewers; Standards for Educational and Psychological Testing; General Guidelines for Providers of Psychological Services; the Uniform Guidelines on Employee Selection; and Americans with Disabilities Act).

C.4 TERMS AND ACRONYMS

Candidate: A Candidate who has received a bona fide offer of employment as a Special Agent for the DEA.

Contractor: An Interviewer or company who shall be responsible for overseeing psychological assessments of DEA Candidates within one or more regions identified in TE-1.

COR: The Contracting Officer’s Representative. The COR is responsible for technical oversight of the contract and serves as the primary point of contact for the DEA.

C-1

Recruiter: A DEA Special Agent Division Recruiter. In regards to this contract, the Recruiter is responsible for administering and/or coordinating the testing of Candidates, and for coordinating interview sessions between Candidates and the Interviewer.

Life Experiences Inventory (LEI): The DEA LEI is designed to provide the Interviewer with biographical data about the Candidate. Information, including educational and military background, employment record, use of alcohol and drugs, etc., that may affect a Candidate’s suitability for Special Agent duties is collected on the LEI.

MMPI-2: Minnesota Multiphasic Personality Inventory - 2.

PAR: Psychological Assessment Report. The PAR is a three-to-five page narrative report that is prepared by the Interviewer. In the PAR, data from a Candidate’s LEI, MMPI-2, 16PF, and 50-60 minute interview are combined into an overall assessment of the Candidate’s psychological suitability to successfully perform the duties of a Special Agent.

16PF: The Sixteen Personality Factor inventory, 5th edition, and any subsequent editions released.

Interviewer: A qualified and licensed Interviewer who reviews a Candidate’s LEI, MMPI-2 Extended Report, and 16PF Basic Interpretive Report; conducts a one-hour interview with the Candidate; and prepares a Psychological Assessment Report (PAR) on the Candidate.

An Interviewer may be a Contractor or a sub-Contractor. Whoever is doing the interview must fall under the same standards as the Contractor.

C.5 SCOPE

The contractor shall conduct psychological assessments of Candidates over a 12-month period.

Each psychological assessment shall consist of:

C.5.1 Testing Tasks. Each Candidate is scheduled for a test session in which the Candidate completes the LEI, the MMPI-2, and the 16PF. Testing is typically conducted by the Recruiters at DEA Field Divisions. Tasks performed by the Contractor that are associated with the testing of Candidates are:

C.5.1.1 Assembling test package and instructions for each Candidate for administration by Recruiter, which includes:

a. MMPI-2. Test booklets and answer sheets.

b. 16PF. Test booklets and answer sheets.

b. LEI. DEA will provide copies of the LEI to Contractors at beginning of contract in batches of 50. Contractor shall request additional copies as needed.

c. Envelopes.

d. Collate test materials into packages for use by Candidates during a test session, including test instructions.

C-2

e. Distribute test packages to Recruiters for administration of tests.

C.5.1.2 The Recruiter assigned to a DEA Division will provide the Contractor with the names of Candidates who need to be tested. In response, the Contractor shall transmit one test package for each named Candidate. Each test package shall contain one copy of testing instructions and the LEI; an MMPI-2 test booklet and answer sheet; a 16PF inventory booklet and answer sheet; and two envelopes. One envelope, addressed to the Contractor, shall be used by the Candidate to return all testing materials to the Contractor.

The second envelope shall be used by the Candidate to secure test materials while the Candidate is on a break. The envelopes are part of the Contractor’s cost.

The contract Interviewer shall be responsible for maintaining a record of the testing materials sent to and returned from the Recruiter. In addition, the contract Interviewer is required to provide the Recruiter with three “back-up” test packages. These are to be used in instances when a test package proves to have missing materials and/or when a Candidate is available for testing but a test package for the Candidate has not arrived.

C.5.1.3 The deliverables associated with the testing are the Candidate’s:

a. Computer-generated MMPI-2 Extended Report.

b. Computer-generated 16PF Basic Interpretive Report.

c. Original LEI.

C.5.2 Assessing Tasks. The Recruiter will normally schedule the one-on-one interview between the Contractor and the Candidate, in consultation with all parties involved, and confirm with the Contractor and Candidate the date, time, and location of the interview. Interviews may be conducted at the Interviewer’s office or at a DEA-approved facility. The Recruiter must be advised of any changes to the scheduled interview date and time; a change must be approved in advance. The Contractor must inform the Recruiter and COR of any cancellations or no-shows via email within one business day.

In assessing the Candidate, the Interviewer shall be responsible for the following tasks:

C.5.2.1 Reviewing the Candidate’s MMPI-2, 16PF Reports, and the LEI.

C.5.2.2 Conducting a one-on-one interview with the Candidate. If the Interviewer conducts interviews in a home office setting, DEA reserves the right to inspect the facility. The Interviewer’s office shall be free of any disturbance or interruption (e.g., noise, animals). Persons other than the Interviewer and Candidate are not permitted to be present during interview sessions unless approved in advance by the COR. The interview is to be conducted privately behind a closed door. All interview records, including any tapes, are to be secured in a locked, fireproof, combination lock cabinet and are not to be made available to any individual not referenced in the contract.

Although DEA Divisions may provide Interviewers space for interviewing Candidates upon request, prior permission from the Division’s Recruiter is needed to ensure that

C-3 appropriate arrangements can be made available on specific dates and times for interviewing Candidates.

C.5.2.3 Preparing a PAR that is based on the Candidate’s test results, LEI, and interview responses. Most PARs are three-to-five pages in length. The PAR is to reflect the Interviewer’s assessment of the relative likelihood that the Candidate has the personal and emotional characteristics needed to successfully perform Special Agent duties. Each PAR shall meet the requirements specified in Section C.6

C.5.2.4 The PAR is the deliverable associated with C.5.2 tasks.

C.5.2.5 The Contractor shall notify the Recruiter and COR via email of the date and time that an interview was completed. If a Candidate does not appear for the interview or cancels, the Contractor shall also notify, via email, of the no-show or cancellation within one business day.

C.6 PAR REQUIREMENTS. Each Candidate’s PAR shall include:

C.6.1 One of the following three summary ratings of the Candidate’s suitability for Special Agent duties and responsibilities:

a. Recommended

b. Marginally Recommended

c. Not Recommended

C.6.2 A written narrative addressing each of the following areas, in the order outlined below:

a. Candidate’s Biographical Information and Testing information (refer to C.6.3)

b. Overall Rating (in bold)

c. Statement regarding Candidate’s access to the PAR under the Freedom of Information

Act (FOIA) (refer to C.6.4)

d. Summary of testing, including significant MMPI-2 and/or 16PF results

e. Family History

f. Education

g. Military Service

h. Employment History

i. Mental Health History

j. History of Drug/Alcohol Usage (e.g., specifics on frequency and quantity of usage, last occurrence of intoxication and/or drug usage)

k. Financial and Legal Issues (e.g., bankruptcy, debt load, moving violations, traffic tickets other than parking tickets, arrests, convictions, and involvement in legal or civil suits)

l. Statement regarding bias/prejudice toward protected groups (refer to C.6.5)

m. Overall Summary of Findings, including potential areas of concern

n. Original Interviewer Signature (refer to C.6.6)

C.6.3 The PAR shall contain the following, in the order outlined below:

C-4

a. Candidate’s Last, First and Middle Name

b. Written Testing Date

c. Interview Date

d. Interview Start Time

e. Interview End Time

f. Interview Location

g. Interviewed by Name of Psychologist, Degree

h. Information on Candidate’s who cancelled or rescheduled any session with the

Interviewer, the reason(s) given by the Candidate for the cancellation(s) or rescheduling(s). (If applicable)

C.6.4 At the end of the report, the Interviewer shall include a statement regarding the extent to which a Candidate is to be allowed access to the PAR under a Freedom of Information Act (FOIA) request. For example, if an Interviewer believes a Candidate’s access to the assessment report would be injurious to the Candidate, then the statement at the end of the report could be:

“The Candidate must be denied access to this report, since access could be injurious to the Candidate. If the Candidate requests to review the report, the Candidate must be required to provide the name and address of a licensed, Clinical Interviewer. That Interviewer is responsible for explaining the contents of the report to the Candidate prior to letting the Candidate review the report.”

Alternatively, if the Interviewer does not believe the assessment report is injurious to the Candidate, then the statement could be:

“Under the Freedom of Information Act, the Candidate may be allowed to review this report. The contents of this report are not deemed injurious to the Candidate.”

The Interviewer’s statement shall be consistent with DEA’s desire to allow for maximum responsible disclosure of information under the FOIA. Thus, an Interviewer should state that a Candidate may have direct access to the PAR under the FOIA whenever it is possible to do so without foreseeable harm to the Candidate.

C.6.5 The Interviewer shall include a statement regarding the extent to which the Candidate expressed bias or prejudice toward protected groups. For example, if no indications of bias or prejudice were observed, the statement could read: “The Candidate made no statements indicating bias or prejudice related to the race, religion, ethnicity or sex of others.”

C.6.6 The PAR is to contain an original signature and date by the Interviewer. Contractor shall demonstrate appropriate quality review procedures are in place for all Interviewers on the contract.

C-5

C.7 SCHEDULING, RESCHEDULING AD CANCELLATIONS

C.7.1 Candidates shall report on time to scheduled test sessions and interviews if the sessions are timely and convenient. Timely and convenient means that:

a. The sessions are scheduled and conducted shortly after the Contractor is requested to conduct a psychological assessment (usually within two weeks);

b. The sessions are held at a site within a reasonable commuting distance from the Candidate’s place of work or residence; and

c. The Candidate is provided with clear instructions and directions to the testing and interview site(s).

C.7.2 Anticipated expenses for cancellations and no shows to one-on-one interviews must be factored into fees. In computing these anticipated expenses, a no show/cancellation rate of 4% of the fixed unit rate of CLIN number 0001 should be computed into the process.

C.8 MATERIAL/RECORD MAINTENANCE

C.8.1 While in the Contractor’s possession, each Candidate’s LEI, answer sheets, test reports, and PAR are to be secured in accordance with professional standards and legal requirements.

C.8.2 The Contractor shall not disclose any Candidate’s LEI, answer sheets, test reports, PAR, or PAR ratings to anyone other than the Contracting Officers Representative without the express written permission of the COR.

C.9 MAILING

Blank test packages can be sent by regular mail to Recruiters. No costs shall be reimbursed for this type of mailing. Packages should be sent so that they have sufficient time to be received.

Contractor shall provide Division Recruiter with phone and address information for the appropriate Interviewer for the Division so that testing information can be sent directly to appropriate party. DEA will not reimburse for mailing costs incurred by an Interviewer for mailings between the Contractor Interviewers. The Contractor must use an Express Mail Service with a tracking system for mailing items containing Candidate information such as LEIs and completed tests. For additional mailing needed above the normal testing procedure, the Contractor will then be reimbursed by the DEA for actual mailing costs incurred with prior approval from the COR.

Contractors will be provided an account that will allow electronic, encrypted transmission of each Candidate’s test materials and PAR directly to the COR and all final materials will be submitted electronically to the Human Resources Division, unless an alternative delivery is requested by the COR.

In the event that material needs to be submitted by hard copy, packaging of all items delivered hereunder shall be in accordance with commercial practices and adequate to ensure acceptance by common carrier and safe arrival at destination. The Contractor shall mark the contract

C-6 number and task order number, if applicable, on or adjacent to the exterior shipping label on all packages.

All Candidate materials with personal information shall be sent via an express mail service. The Contractor shall address all express mail packages to:

Drug Enforcement Administration Headquarters Attn: HRN/West-3114 8701 Morrissette Dr.

Springfield, VA 22152-1080

However, most materials will be exchanged using a secure server.

C.10 PACKING OF TEST DOCUMENTS

In the event transmission is made of the testing documents to DEA, the Contractor shall ensure that all test documents are enclosed in two (2) opaque envelopes. The inner envelope must be sealed and clearly marked “DEA Sensitive” on the top and bottom of the front and across the seal on the back. The inner envelope must be fully addressed to include the sender’s name and address. The outer envelope shall be prepared in the same manner, except without the “DEA Sensitive” markings. This cost can be claimed under other direct costs.

C.11 EXPERT TESTIMONY

The Contractor or Interviewer may be asked to prepare for and testify regarding their psychological assessment of, and rating assigned to, a Candidate. As needed, the Interviewer shall provide documentation to support the Interviewer’s assessment of a Candidate in case of litigation or challenge to the psychological assessments.

C.12 PERSONNEL QUALIFICATIONS

Each Interviewer who conducts psychological assessments for DEA shall have:

(a) A terminal doctoral degree (e.g., Ph.D., Ed.D., Psy.D) in Clinical Psychology from a regionally/nationally accredited doctoral program (degrees in Counseling Psychology will be considered if the program included graduate training, and the Interviewer has received supervision in psychological assessment and testing, as well as psychopathology

– transcripts are required to establish competence);

(b) A current, valid license to conduct psychological suitability assessments from within the geographic area being proposed;

(c) Interpreted a minimum of 100 MMPI-2 scores and reports for law enforcement personnel;

(d) Conducted at least 100 psychological assessments of Candidates for law enforcement positions; and

(e) Knowledge of laws and professional standards related to the use of psychological

C-7 assessments in employment settings as well as knowledge of applicable employment laws and regulations (e.g., Uniform Guidelines on Employee Selection Procedures).

C.13 ORIENTATION

All Contractor Interviewers performing work on this contract are required to attend, at Government expense, a one-day orientation session conducted by DEA at DEA Headquarters or alternative DEA location. Interviewers will be reimbursed for travel expenses according to contract requirements. An annual refresher orientation, at Government option, may be required.

During the course of this contract, any Interviewer who will be conducting assessments, at any time, is required to attend all DEA-approved orientation session. The purpose of the session is to provide information regarding:

a. Job analysis data on Special Agent duties and responsibilities;

b. LEI issues;

c. The format and structure of PARs;

d. Issues pertaining to quality control and security of materials;

e. Productivity schedule and deliverables;

f. Invoicing;

g. Criteria to use in assigning overall evaluation ratings of Recommended, Marginally Recommended, and Not Recommended; and

h. Travel regulations and procedures.

[END OF SECTION C]

C-8

SECTION D – PACKAGING AND MARKING

D.1 SUBMISSION AND TRANSMISSION OF MATERIALS

Contractors will be provided an account that will allow electronic, encrypted transmission of each Candidate’s test materials and PAR directly to the COR and all final materials will be submitted electronically to the Human Resources Division, unless approved by the COR.

In the event that material needs to be submitted by hard copy, packaging of all items delivered hereunder shall be in accordance with commercial practices and adequate to ensure acceptance by common carrier and safe arrival at destination. The Contractor shall mark the contract number and task order number, if applicable, on or adjacent to the exterior shipping label on all packages.

All Candidate materials with personal information shall be sent via an express mail service. The Contractor shall address all express mail packages to:

TBD

However, most materials will be exchanged using a secure server.

D.2 PACKING OF TEST DOCUMENTS

In the event transmission is made of the testing documents to DEA, the Contractor shall ensure that all test documents are enclosed in two (2) opaque envelopes. The inner envelope must be sealed and clearly marked “DEA Sensitive” on the top and bottom of the front and across the seal on the back. The inner envelope must be fully addressed to include the sender’s name and address. The outer envelope shall be prepared in the same manner, except without the “DEA Sensitive” markings. This cost can be claimed under other direct costs.

[END OF SECTION D]

D-1

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES FIXED PRICE (AUGUST 1996)

a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the supplies or services to be furnished hereunder shall be performed at DEA Headquarters and other Government facilities designated by the Task Monitor or COR. The Government reserves the right to conduct any tests it deems reasonably necessary to ensure that the supplies or services provided conform in all aspects to contract specifications.

Services or supplies, which upon inspection which are found not to be in conformance with contractual specifications, shall be promptly rejected and notice of such rejection, together with

E-1 appropriate instructions for corrective action, will be provided to the Contractor by the Contracting Officer.

The Government will use its best efforts to inspect and accept/reject the supplies or services provided within 30 days following physical completion of the contract/task order.

[END OF SECTION E]

E-2

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

The services required by this solicitation/contract shall be provided at the Contractor’s facility or a suitable substitute thereof, which may include a DEA facility.

F.2 DELIVERABLE ITEMS

The Contractor shall submit the following reports to the COR:

SECTION REPORTS / MATERIALS DUE DATES

C.5.1 Life Experiences Inventory, MMP1-2, 16PF Reports, and

PAR

Within 15 working days after the Candidate has completed the one-on-one interview.

C.5.1 Life Experiences Inventory, MMPI-2 and 16PF Reports for Candidates who test but who are not interviewed within six weeks

Six weeks after the Contractor receives the Candidate’s completed test materials.

C.9 Duplicates (one duplicate copy of a Candidate’s PAR, LEI, and/or test reports)

Within 5 working days of the Contractor’s receiving a request for the duplicate materials.

C.13 Security Package 10 working days after contract award

F.3 PRODUCTIVITY SCHEDULE

The Contractor shall meet the following productivity requirements:

As of the first of a month, the Contractor is assigned to conduct psychological assessments, the Contractor will complete a minimum of 10 assessments in that region by the end of that month if requested.

F.4 DEA-2852.211-70 PERIOD OF PERFORMANCE (BASE AND OPTIONS)

(MAY 2012)

(a) The period of performance of Base Period of this contract begins the date of award through 12 months.

(b) Pursuant to clause 52.217-9, Option to Extend the Term of the Contract (MAY 2012), in the event that the Contracting Officer exercises an option, the period of performance for each option period shall be as follows:

F-1

Option Period I: Expiration of Base Period through 12 months thereafter.

Option Period II: Expiration of Option Period I through 12 months thereafter.

Option Period III: Expiration of Option Period II through 12 months thereafter.

Option Period IV: Expiration of Option Period III through 12 months thereafter.

(End of clause)

[END OF SECTION F]

F-2

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 DEA-2852.242-73 CONTRACTING OFFICERS REPRESENTATIVE (COR)

(MAY 2012)

(a) Pursuant to FAR 1.602-2, the following individuals have been designated as the Contracting Officer's Representatives (COR) under this contract: TBD.

(b) The COR has responsibility for performing contract administration, which includes, but is not limited to, the following duties: functioning as the technical liaison with the contractor;

monitoring the contractor’s performance and progress of the work; receiving, inspecting, and accepting all deliverables or services provided under the contract; and reviewing all invoices/vouchers submitted for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

G.2 INVOICE REQUIREMENTS

(a) The Contractor shall submit scanned or electronic images of invoice(s) to the following e-mail addresses:

(1) Contracting Officer’s Representative: TBD.

(b) The date of record for invoice receipt is established on the day of receipt of the e-mail if it arrives before the end of standard business hours (5 p.m. local), or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in .pdf or other graphic formats attached to the e-mail are acceptable. Digital/electronic signatures and certificates cannot be processed by DEA and will be returned.

(c) In addition to the items specified in FAR 32.905(b), a proper invoice shall also include the following minimum additional information and/or attached documentation:

(1) Total/cumulative charges for the billing period for each Contract Line Item Number

(CLIN);

(2) Dates upon which items/services were delivered; and

(3) The Contractor’s Taxpayer Identification Number (TIN).

(d) Invoices will be rejected if they are illegible or otherwise unreadable, or if they do not contain the required information or signatures.

(End of clause)

G-1

G.3 DEA-2852.242-74 CONTRACT ADMINISTRATION POINTS OF CONTACT

(MAY 2012)

(a) The Contract Administration Office for this contract is:

U. S. Department of Justice Drug Enforcement Administration Office of Acquisition and Relocation Management (FA) 8701 Morrissette Drive Springfield, VA 22152

Contract Specialist/telephone #/email: TBD

Contracting Officer/telephone #/email: TBD

Contracting Officer’s Representative (COR): See DEA-2852.242-73

(b) Contract administration for the contractor shall be performed by:

Name: TBD

G-2

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 DEA-2852.204-83 PUBLIC TRUST POSITIONS—SECURITY REQUIREMENTS

FOR ACCESS TO DEA SENSITIVE INFORMATION/U. S. CITIZENSHIP

REQUIRED (MAY 2011)

DEA’s personnel, information, and facility security requirements for contracts, task orders, delivery orders, purchase orders, blanket purchase agreements, reimbursable agreements, and other types of contractual arrangements (hereafter referred to as “contract” and “Contractor”) to provide goods and services to DEA are hereby provided for the subject access level. The security forms listed in Section V are available at www.dea.gov; click on Acquisitions & Doing Business with DEA; and scroll down to Security Forms.

I. GENERAL

A. Contractor’s Security Officer

1. The Contractor shall establish and maintain a security program to ensure that all requirements set forth in this provision are accomplished efficiently and effectively. The Contractor’s time and expenses for recruiting, interviewing, and security screening are considered overhead and may not be billed directly to DEA.

2. The Contractor shall designate a Security Officer, and an Alternate Security Officer in case of the primary Security Officer’s absence, with the authority and responsibility to perform personnel security screening to the extent possible.

3. The Contractor shall make every effort to preclude incurrence of avoidable costs by the Government by ensuring that all applicants and personnel furnished on this contract are eligible, reliable, and of reputable background and sound character. Security screening shall include, but not be limited to, verification of current home address, telephone number, and prior work experience (See Section I, Part D. Documentation Requirements, Item 8 below), and resolution of delinquent debt related issues that have the potential to disqualify an applicant from consideration for employment on a DEA contract.

4. The Contractor shall ensure that applicants submitted to DEA meet the basic eligibility requirements, such as job skills, certificates if required, residency, and none of the disqualifying factors described below. DEA recognizes that law enforcement records and other information the Contractor is able to obtain regarding an individual’s history relative to the disqualifying factors is limited. However, much of this information is requested on Standard Form 85P, Questionnaire for Public Trust Positions, Standard Form 85P-S, Supplemental Questionnaire for Selected Positions, and Standard Form 86, Questionnaire for National Security Position. The Contractor is encouraged to re-interview each applicant based on the answers entered on the SF85P, SF85P-S, or SF86.

5. Debt-related issues are the most prevalent derogatory issues found during background investigations and cause delays in the adjudication of security clearances. The Contractor is

H-1 http://www.dea.gov/ encouraged to obtain the applicant/employee’s credit report and have any issues resolved prior to submitting the security clearance request forms to DEA. DEA currently uses Equifax Credit Reporting Services; however, the Contractor may use the credit reporting agency of its choice.

In compliance with the Fair Credit Reporting Act of 1970, as amended (15 U.S.C. 1681, et seq.), the following must be used when the Contractor obtains a credit report:

a. A credit report shall be obtained for accounts in the applicant/employee’s name only. This will be a “persona report for employment purposes.” Do not obtain a credit report for joint accounts.

b. The Contractor shall provide a written notice/release to the applicant/employee that a credit report may be used for employment purposes. The applicant/employee shall sign and date the notice/release and provide it to the Contractor before the credit report is obtained by the Contractor. The Contractor is not authorized to obtain a credit report prior to receipt of the signed notice/release. This signed notice/release is required in addition to the form DOJ-555, Disclosure and Authorization Pertaining to Consumer Reports, Pursuant to the Fair Credit Reporting Act. A copy of the signed notice/release shall be submitted to DEA with the DOJ- 555.

c. The Contractor shall not take adverse action against the applicant/employee, based in whole or in part upon the credit report, without first providing the applicant/employee a copy of the credit report and a written description of the applicant/employee’s rights as described under Section 1681g of Title 15 U.S.C.

d. If a potentially disqualifying debt-related issue surfaces that the applicant/employee omitted from the SF85P, Questionnaire for Public Trust Positions, the security clearance request forms should not be submitted to DEA unless the applicant/employee can provide strong mitigating information that clearly explains the omission and how the issue will be satisfactorily resolved.

e. Blank security forms and additional information regarding credit reports are available at www.dea.gov; click on Acquisitions & Contracts; and go to Security Forms.

6. The Contractor shall ensure that all security related forms and questionnaires are filled out correctly and completely and are signed, dated, and submitted to the Contracting Officer’s Technical Representative or Task Monitor (COTR/TM) within 14 calendar days. Personnel security packages with incomplete documentation will be rejected and returned to the contractor without any further action.

7. DEA’s request for additional information or documents regarding the background investigation shall be responded to within 14 calendar days unless the COTR/TM provides a written extension. (See Item 2 under Section I, Part C. Electronic Questionnaires for Investigations Processing (e-QIP), Item 2 below) for additional response requirements.) Failure to submit the requested information or documents within 14 calendar days will cause the entire package to be rejected and it will be returned to the contractor without any further action.

H-2 http://www.dea.gov/

8. Throughout the life of the contract at specified intervals, Contractors shall submit information detailing those employees supporting DEA efforts in accordance with DEA Provision titled:

Contractor Personnel Reporting Requirements (CPRR).

B. General Requirements

1. DEA will conduct background investigations on all of the Contractor’s personnel to be assigned to this contract and on those officials of the company, including the Security Officer and Alternate Security Officer, who will be directly involved in any aspect of management of the assigned personnel.

2. Contractors shall include the following statement in employment advertisements:

“Applicants selected will be subject to a Government security background investigation and must meet eligibility and suitability requirements.”

3. The type of background investigation will be determined by DEA which is specified elsewhere in this contract. As a minimum, DEA will conduct a National Agency Check and Inquiry (NACI) background investigation and query law enforcement agencies’ indices and the following record systems:

o Fingerprint Query by the Federal Bureau of Investigation (FBI) o Narcotics and Dangerous Drug Information System (NADDIS) o National Crime Information Center (NCIC) o National Law Enforcement Telecommunications System (NLETS) o Credit Reporting Agencies

4. Only U.S. citizens, by birth or naturalized, shall be permitted to perform services on this contract.

5. All applicants must have resided legally in the United States for at least three (3) years of the last five (5) years, unless the applicant was: (The three (3) years do not have to be consecutive.)

o a U.S. Government employee assigned to a U.S. embassy or U.S. consulate in a foreign country;

o a U.S. Government Contractor’s employee, who is a U.S. citizen assigned to a U.S.

embassy, U.S. consulate, or U.S. military installation in a foreign country, and who is not ordinarily a resident of the country.

o a member of the U.S. armed forces stationed in a foreign country; or o a dependent family member of a U.S. Government or U.S. armed forces employee assigned overseas.

6. All personnel assigned to this contract must be approved in writing by the DEA Office of Security Programs for access to DEA SENSITIVE information.

H-3

7. The Contractor’s employee(s) shall not be assigned to perform services for DEA until the Contractor has been notified in writing by the COTR/TM that the individual(s) has been approved by the DEA Office of Security Programs.

8. Applicants whose background investigations result in a determination of unsuitable or are otherwise determined unfavorable based on derogatory information shall be removed from further consideration for performance under this or any DEA contract. DEA reserves the right to refuse the services of and/or terminate the access of any Contractor employee or applicant who is or may be judged a security risk.