DJBP0700NAS086_Limited_Sources_Justification_A.pdf

National Acquisitions Section Federal Supply Schedule

Limited-Sources Justification

1. Identification of the agency and the contracting activity - U.S. Department of Justice, Federal Bureau of Prisons (Bureau), Central Office, Administration Division, Acquisitions Branch, National Acquisitions Section (NAS) .

2. Nature and/or description of the action being approved - Pursuant to the Federal Acquisition Regulation (FAR) Subpart 8.405-6 and Bureau of Prisons Acquisition Policy (BPAP) Subpart 6.304(c), the Bureau has determined that restricting consideration of schedule contractors is justified for this procurement action. This acquisition is conducted under the authority of the General Service Administration (GSA) Federal Supply Schedule (FSS) , Multiple Award Schedule (MAS) program. The following is a list of supporting documentation for this limited sources justification in accordance with FAR Subpart FAR 8.405- 6(c) (2).

3. A description of supplies and services required to meet the agency's needs - (including the estimated value) - The action is to exercise three (3) months of the six (6) month extension, in accordance with FAR 52.217-8 Option to Extend Services, for Blanket Purchase Agreement (BPA) DJBP0700NAS086. This action is necessary since the six (6) month extension was not evaluated at time of award. The BPA is currently awarded to Brookfield Relocation, Inc.

(Brookfield) for Home Sale Program services. This is a BPA with a Base period and four (4), one year options. Option Year four (4) ended on January 31, 2019. The Bureau policy is to provide employees and their family adequate relocation assistance to help alleviate the stress associated with relocating for the benefit of the Government. The services consist of home sale program (Guaranteed Buyout Offer) and marketing assistance to any relocating employee participating in the program. The program also includes services, such as home finding assistance for buyers and renters, mortgage counseling, employment counseling, and pre-decision counseling. Home Sale Program services are considered essential to the Bureau due to the continuing relocation services provided to current employees. Any delays to this program would not allow the Bureau to transfer staff to their new duty station. This delay would severely impact the safety of staff, inmates, and the general public.

The extension of April 30, 2019.

$3,227,625.00.

services are from February 1, 2019 through The estimated value of this extension is

4. The authority and supporting rationale and, if applicable, a demonstration of the proposed contractor's unique qualifications to provide the required supply or service - This acquisition is conducted under the authority of the MAS program are 41 U.S.C. 152 (3), Competitive Procedures, and Title 40 U.S.C. 501, Services for Executive Agencies.

This justification is limiting sources in accordance with FAR Subpart 8.405-6(a) (1) (i) (A), an urgent and compelling need exists and following the procedures would result in unacceptable delays.

The mission of the Relocation Services Staff is to provide the relocating employee with professional services, one on-one personal attention, and resources available to make the transition a smooth one for the employee and his/her immediate family, the Bureau and its components, including Federal Prison Industries (UNICOR) , and the National Institute of Corrections (NIC) . Facilities are currently located throughout the continental United States, Puerto Rico, and Hawaii. Some facilities are located in major cities, while others are located in somewhat rural areas.

The BOP relocates approximately 600 - 1,000 employees per fiscal year. Approximately 40 - 50% use the home sale assistance program.

The Bureau is currently in the process of procuring these services and the current solicitation closed on GSA e-Buy January 11, 2019. The anticipated award date for the current solicitation was January 31, 2019. Due to the lapse in appropriation to fund the Department of Justice, the Contracting Officer (CO) was furloughed for thirty-five

(35) days and was unable to complete the necessary requirements to award this solicitation.· Due to staff that are currently being relocated, this extension is deemed urgent and compelling. Any interruption to the Home Sale Program services would severely impact the Bureau's ability to relocate employees, which impact the safety of staff, inmates, and general public. These services are critical in fulfilling the Bureau's mission of sound correctional environment.

s. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d) - The CO has examined GSA FSS pricing catalog and previously paid prices of similar purchases of this type, as well as the Independent Government Estimate. Based on the information stated above, the CO has determined the price is fair and reasonable. In addition, this extension will be made in accordance with the terms and conditions of the referenced GSA FSS. The orders placed against this MAS, using procedures in FAR 8 . 404 do not have to make a separate determination that the price is fair and reasonable, although the CO will seek for further price reductions for the required services.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted - Market research was conducted through GSA FSS to determine the number of authorized contractors eligible to provide the required services. It was determined that numerous contract holders have authority to provide services.

However, services cannot be obtained from any other source in time to avoid an interruption in service due to the cost associated with a transition phase and security background clearances. Brookfield is the only one capable of providing services without a gap or delay.

7. Any other facts supporting the justification - N/A

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made - For the reasons stated above, no actions are available which could remove competition bar riers for the required services at this time. In addition, the Contracting Officer will publish the Limited-Sources Justification within 30 days on the Federal Business Opportunities website, www.fedbizopps.gov , in accordance with FAR 8.405- 6 (a) (2) (i ) .

9. Contracting Officer's Certification - I hereby certify this justification is accurate and complete to the best of my knowledge and belief.

ROBERT BLAND

Robert Bland Contracting Officer Nationa l Acquisitions Section

Digitally signed by ROBERT BLAND DN: c= US, o= U.S. Government, ou=Dept of Justice, ou=BOP, cn= ROBERT BLAND, 0.9.2342.19200300.100.1.1 = 15001000488202 Date: 2019.02.12 15:07:13 -05'00'

Date

10. Requirements/Technical Certification - I certify that the supporting data under my cognizance that are included in this Justification are accurate and complete to the best of my knowledge and belief.

Digitally signed by ROD ULRICH

ROD U L R I C H DN: c• US, o• U.S. Government. ouz:Oept of Justice, ou=BOP, cn .. ROO ULRICH,

0.9.2342.19200300.1 00.1.1- 15001 000596443 Date: 2019.01 .31 15:30:43 -05'00'

Rodney Ulrich Chief, Relocation Services

11. Concurrence -

1/31/2019

Date

I certify the above justification is accurate and complete to the best of my knowledge and belief.

KRISTINA SULLIVAN

Kristina Sullivan

Digitally signed by KRISTINA SULLIVAN DN: c=US, o=U.S. Government, ou=Dept of Justice, ou=BOP, cn=KRISTINA SULLIVAN, 0.9.2342. 19200300.100. 1 .1=15001000488863 Date: 2019.02.05 08:57:57 -05'00'

Date Chief, National Acquisitions Section

Catherine S. Scott Chief, Acquisitions Branch

Loneryl ns Acting Procurement Executive

Approved By:

Bradley T. Gro ...... ,...

Assistant Dire o for Administration/Competition Advocate

2/6/2019

Date

;+Ja-a./19 Date