DJB200874_JOFOC_Redacted.pdf

Specifically, FAR 6.302-2(b)(2) provides for the applicability of this authority in situations where “delay in award of a contract would result in serious injury, financial or other, to the Government.” The Bureau is experiencing such a situation with regard to its requirement for RRC services in Tampa, Florida.

Currently, the Bureau is in the process of completing a replacement contract. It needs to continue RRC services at the current location in order to ensure continuity of services and avoid the enormous burden of returning the offenders to a secure institution, during this process.

5. Determination that proposed Contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

The facility in Tampa, Florida currently houses beds for male and female federal offenders. The current contract will expire May 31, 2017. The replacement solicitation, Request for Proposals (RFP) RFP-200-1329-ES for the area of Tampa, Florida within Hillsborough County (Home Confinement services within 100 mile radius of the RRC) was issued and proposals were received on January 6, 2017. During this time the Bureau was undergoing an assessment of Residential Reentry Centers by Deloitte Consulting, which was commissioned by the Department of Justice. On August 22, 2016 a final report was issued which included several recommendations. One of those recommendations included revising the current Statement of Work (SOW) to incorporate new requirements which were recommended as a part of the assessment.

Another recommendation was to consolidate all existing revisions of the SOW into a nationwide SOW to standardize the level of service provided at all facilities. In response to these recommendations, the Bureau incorporated these recommendations as well as updates and changes to current practices, policies, and procedures into a new SOW, dated October 2016. As a result of these changes the Government has been unable to award a replacement contract located within city limits of Tampa, Florida during the current contract due to a number of unforeseen issues regarding the changes and inconsistencies within the 2016 Statement of Work which has resulted in delays with the offerors negotiations and evaluations.

This need for services is a direct result of the length of time required to complete evaluations of the proposals and the time allowed after the estimated date of award (120 days) for the contractor to ensure its proposed facility is fully operational.

This contract will allow for continuity of services while a replacement contract is awarded and the contractor prepares the facility for operational availability.

From a technical standpoint, Goodwill Industries-Suncoast, Inc.

is currently providing the services required by the Bureau.

The closest facilities with contracts with the Bureau will not have available bed space.

have determined that Goodwill Industries-Suncoast, Inc. can provide the required services at the required quantity in Tampa, Florida by the performance start date of June 1, 2017. The Contracting Officer has reviewed all of the documentation and agrees.

Goodwill Industries-Suncoast, Inc. is able to continue providing services without risk to the community and to the Bureau by June 1, 2017. The mission of the reentry program is to assist federal offenders during the transition from prison to the community by providing services which include self-improvement opportunities as well as assistance to secure employment and locate a permanent residence after their program is complete. Offenders are typically assigned to an RRC near the location where they will eventually be released.

The services required are of an unusual and compelling urgency due to the Bureau’s essential need. There is only one contract for RRC services for federal offenders located in Tampa, Florida.

If services cannot be provided at this location, the Bureau has two options: Transfer offenders to another RRC to continue receiving services or return the offenders to a secure institution.

The Bureau does have additional facilities under contract within a 100 mile radius. However, based on the RRC utilization report dated May 5, 2017, those facilities will not have available bed space to house the projected number of additional offenders.

Returning the offenders to a secure institution for the six-month period requested in this justification while the current procurement action is completed would impose a tremendous financial burden on the Bureau, and result in serious injury to the Bureau by negatively impacting the reentry program’s mission to assist federal offenders during the transition from prison to the community. Exercising this option will prevent an interruption in RRC services and prevent this.

After considering price and other factors, the Contracting Officer determined serious injury - both financial and other -would result to the Bureau if RRC services are not continued at the current location.

6. Efforts made to solicit from as many sources as practicable, including whether or not a notice was published in the GPE:

Based on the urgent requirements of these services, the exception at 5.202(a) (2) applies.

The Option to Extend services (FAR Part 52.217-8) will be exercised under Contract DJB200874 when it expires on May 31, 2017.

7. Contracting Officer’s determination that cost to the Government will be fair and reasonable:

The Contracting Officer has determined that the anticipated costs to the Government will be fair and reasonable based on a comparison of current Government contract prices for RRC services located in the Florida geographical area.

RRC Services:

8. Description of the market survey conducted:

The market survey that was conducted in the solicitation process for RFP-200-1329-ES is applicable to the JOFOC.

9. Other facts supporting the use of other than full and open competition:

N/A

10. List of sources, expressing in writing, interest in the acquisition:

Goodwill Industries-Suncoast, Inc. provided an e-mail expressing interest to continue providing RRC services through November 30, 2017.

11. Actions taken by the agency to remove or overcome barriers to competition:

It currently takes the Bureau approximately 18 months to award a RRC contract; therefore there was no time to solicit for services for such a short period of time.