DJA-24-ALAB-PR-0488 - JOFOC Under SAT - Redacted.pdf

Version 20220201

2. Nature and Description of Action Being Approved. Describe the action being approved include the name and address of the proposed contractor(s).

ATF intends to award a sole source firm-fixed price purchase order for preventative and corrective maintenance for thirty-two (32) microscopes and possible eight (8) more for Wichita, KS lab.

3. Description of Supplies and Services. Describe the supplies/services to be acquired.

Provide the estimated total value (including options, if any).

This action is to acquire services for LEEDS Microscope Preventative Maintenance.

The resulting Purchase Order shall include one (1) scheduled deep cleaning visit (to include the internal zoom body and bridge optics) starting in FY24 and rotating every other year with a basic clean (not including the internal zoom and bridge optics) for each LEEDS serial number and its microscope components. Shall include one (1) regular cleaning annually for all other microscopes listed.

All work is to be performed by service technicians certified and authorized by LEEDS, and all replacement parts must be factory certified by the OEM. Parts and labor for routine preventative maintenance and/or planned maintenance are to be covered.

All labor and travel for the service technician must be included. Travel shall include two (2) technicians at the FSL-W and NFEA location with all the NFEA and FSL-W microscopes being cleaned on the same visit. And travel shall include one (1) technician at the FSL-A location. In addition, travel will also include two (2) technicians at the FSL-Wichita, KS.

The period of performance is 8/1/2024-7/31/2029.

Models Serial numbers

Locations

LEEDS LCF-2 477576-01 FSL-W (NFEA)

LEEDS LCF-3 488115 FSL-W (NFEA)

LEEDS LCF-3 000357 FSL-W (NFEA)

LEEDS LCF-3 000358 FSL-W (NFEA)

LEEDS LCF-3 000359 FSL-W (NFEA)

LEEDS LCF-3 000317 FSL-W (NFEA)

LEEDS LCF-3 000356 FSL-W (NFEA)

LEEDS LCF-3 000315 FSL-W (NFEA)

LEEDS LCF-3 000316 FSL-W (NFEA)

LEEDS LCF-2 477053-E FSL-A

LEEDS LCF-2 477053-02 FSL-A

LEEDS LCF-3 482867-2 FSL-A

LEEDS LCF-3 482867-1 FSL-A

LEEDS LCF-3 482867-3 FSL-A

Base Year: 08/01/2024-07/31/2025 = $24,360.00 Option year 1: 08/01/2025-07/31/2026 = $21,060.00 Option year 2: 08/01/2026-07/31/2027 = $36,820.00 Option year 3: 08/01/2027-07/31/2028 = $35,120.00 Option year 4: 08/01/2028-07/31/2029 = $37,720.00

The total amount including the base year and the four option years is equal to $155,080.00.

The proposed contractor is:

Leeds Precision Instruments, Inc.

17300 Medina Road, Suite 600 Minneapolis, MN 55447

UEID: NE8MDHSYKHZ8

CAGE: 3BDR4

4. Identify statutory authority permitting limiting sources. Cite the authority under one of the exceptions listed under FAR 6.302.

FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

FAR 6.302-2 Unusual and compelling urgency.

FAR 6.302-3 Industrial mobilization; engineering, developmental, or research capability;

or expert services.

FAR 6.302-4 International agreement.

FAR 6.302-5 Authorized or required by statute.

FAR 6.302-6 – National Security FAR 6.302-7 Public Interest

LEEDS LCT-trace TA10003 FSL-A Zeiss Stemi 508 3951007611 FSL-A Zeiss Stemi 508 3951007670 FSL-A Zeiss Stemi 508 3951004350 FSL-A Zeiss Stemi 508 3951002289 FSL-A Zeiss Stemi 508 3951007618 FSL-A Zeiss Stemi 508 3951004345 FSL-A Olympus Compound PLM BE04086 FSL-W Olympus Compound PLM 6H06831 FSL-W LEEDS LCT-Trace TA10004 FSL-W LEEDS Microscopes (at least

8) TBD

FSL-Wichita, KS

5. A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring use of the authority.

Leeds Precision Instruments, Inc. (Leeds) is the sole manufacturer of the Leeds LCF, LCF3 Firearms Comparison Microscope, and the LCT Trace Evidence Comparison Microscope. In the United States and Canada, they are also the exclusive distributor and factory trained service agent for these instruments. They also provide on-site installation and training, ongoing technical support. As noted above, Leeds service team is the only factory trained and authorized service group in the United States. They provide ISO17025:2017 certifications for both magnifications matching and all measurement capabilities of the LCF and LCF3 Comparison Microscope systems. If our LCF/LCF3 Comparison Microscope is worked on by unauthorized personnel, it will void our warranty.

Leeds provided a Sole Source Letter on 05/02/2024 confirming the above information.

On 06/06/2024, Leeds confirmed via email they do not typically partner with 3rd parties as it creates issues.

6. Certifications.

Co-Prepared by:

As the Contracting Officer’s Representative (COR) or Government’s Technical Representative (GTR), I certify the above information is accurate to the best of my knowledge and contains complete data/information necessary to support the recommendation and the basis for this justification.

Kingston Colin, Program Office Forensic Science Laboratory-Atlanta/Budget Analyst

As the Contracting Officer and based on the information presented by the program office, the information is complete and accurate to the best of my knowledge, and it is in the best interest of the US Government to pursue other than full and open competition for this requirement.

Brian Palmer, Contracting Officer Office of Management - Acquisitions

KINGSTON COLIN

BRIAN PALMER