Dixie and Fishlake National Forests Trailers 1240LS23Q0052.pdf

Solicitation Number: 1240LS23Q0052 Dixie and Fishlake National Forests Trailers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-01.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 336212 and the Small

Business Size Standard is 1000 employees.

(v) Schedule of Items/Price Schedule

Item Supplies/Services Qty Unit of

Issue

Unit Price Total Price

01 EN3146 Range Stock Trailer Including Delivery 1 Ea. $ $

02 EN3202 Enclosed Trailer Including Delivery 1 Ea. $ $

Total: $

Indicate ability to deliver by 9/29/2023 Y or N:

If unable to deliver by the date listed above, indicate earliest possible delivery date:

Quoter’s Company Information

Name of Company (Please Print):

UEID Number from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) The Government reserves the right to make multiple awards from this solicitation. A vendor may be awarded one trailer, more than one trailer, or all trailers, price your quote(s) accordingly.

(vi) Description of Requirement: United States Department of Agriculture, Forest Service, Intermountain

Region, Dixie National Forest and Fishlake National Forest, have need of a Stock Trailer, and Enclosed Trailer meeting the specifications included in this combined synopsis.

EN3146 Range Stock Trailer: To haul domestic horses, pack stock and feral horses. This trailer will be used on rough, dirt, forest roads. The intended use of this trailer requires a slam latch rear gate.

Specifications:

Trailer deck width, 6’-7’

Deck length, 15’ – 16’

Trailer height, 6’-7’

Rear gate uses a slam latch

Gooseneck hitch

One piece metal roof

Trailer Front gravel guard

Sidewall triple wall construction, galvanized steel

Metal fenders

No tack room

Escape door

One center divider gate

Swing rear gate single construction w/air gaps

2-axle, GAWR 10,000 - 11,000 lb capacity, 4-wheel electric brakes, prefer torsion axle

Tires 16” 10 ply, Load range

External mounted spare tire bracket w/spare tire

A protected area on the rear to attach a license plate, must have a light to illuminate the plate

½” cleated rubber floor mats

Prefer a mat to go around 1/3 to ½ way up walls and rear gate

Make and Model:____________________________________________________________________

EN3202 Enclosed Trailer: Cargo Trailer - To haul Fire Module equipment. The cargo trailer will be used to store and secure specialized equipment. It will be equipped with shelves, so all interior walls need to be square.

It will be operated in all types of terrain, topography, and weather.

Specifications:

Color White

Steel Frame

Dimensions - 16 feet long, 7 Feet wide, 7’ Height (approximate)

All 4 walls are flat with square angles

Double Axle - Tandem greater than 5,000lb, Electric break

Tires - heavy ply trailer tires

Spare tire mounted on the outside

Approximately 10,000 lbs GVWR

Front Exterior with 24" ATP Stone guard

Back door, fold down

36X72 side heavy duty door w/Right hand hinge

¾ in plex core decking

3/8 in plex core side wall liner

Dust resistant frame design

Receiver hitch 2 5/16" ball, prefer adjustable coupler

Safety Chains w/Clevis Safety Hook

Breakaway Kit Assembly w/charger

(2) 12 Volt LED Dome Light (Requires 12v Wall Switch)

License plate holder w/separate Light

(1 pair) LED Fender Mount Clearance Lights

(2) LED Mini Clear Lens Red Clearance Lights

(2) LED Mini Clear Lens Amber Clearance Lights

(1 pair) Taillights

LED Rear ID/Loading Light Bar Combo

(1 Pair) Sidewall Flow-Thru Vents

14"x14" Non-Powered Roof Vent

Make and Model:____________________________________________________________________

(vii) Place(s) of Delivery and Acceptance

EN# 3146 Stock Trailer:

1770 West Kitty Hawk

Cedar City, UT 84721

EN# 3202 Enclosed Trailer:

575 South Main Street

Beaver, UT 84713

CLAUSES:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452) FAR and AGAR Deviations to clauses may be viewed at: Policies &

Regulations | USDA

Clauses Incorporated by Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (DEC

2022) (DEVIATION 2017-1)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.232-9 Limitation on Withholding of payments (APR 1984)

20.232-11 Extras (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

Clauses Incorporated by Full Text:

(x) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (DEC 2022) (DEVIATION 2017-1, DEVIATION APR

2020, and DEVIATION DEC 2022)

(a) (1)-(6)

(b) (5), (9), (15), (23), (28-31), (33), (36), (45), (52), (59), (62)

(d) (1)-(3)

(e) (1)-(2) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

(xi) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

PROVISIONS:

(xii) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to provisions may be viewed at: Policies & Regulations | USDA

Provisions Incorporated by Reference:

(xiii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to provision 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (NOV

2015)

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH

THEIR RESPONSE TO THIS SOLICITATION:

1. Schedule of Items (Page 1).

2. Confirmation of specifications (Check boxes) (Pages 2-3).

3. Product literature on the quoted model of trailer.

4. 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Page 6).

5. Technical Response as Identified in Evaluation Factors for Award. (See Evaluations Commercial

Products and Commercial Services (Pages 6-7).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar

6. 52.212-3 (b)(2) Offeror Representations and Certifications – Commercial Products and

Commercial Services (Page 7-8).

7. Exhibit #1 Experience and Equipment Questionnaire (Page 9).

1) Quoters must have an active entity registration in the System for Award Management to submit an offer.

https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include technical information indicating that all specifications are met, and a price.

3) Submit quote(s) by email to the Purchasing Agent listed in section (xx) so that it is delivered into this inbox by the due date and time. Quotes should be in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the quoter’s responsibility to confirm receipt of the quote from the purchasing agent.

4) Address questions about this solicitation to the Purchasing Agent listed in Section (xx).

Provisions Incorporated by Full Text:

(xiv) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the

Offeror responds "does" in paragraph (d)(2) of this section.

(xv) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be the most advantageous to the government price and other factors considered. The following factors in descending order of importance shall be used to evaluate quotes:

1. Technical capability

2. Ability to meet delivery date

3. Past Performance

4. Price https://www.sam.gov/SAM/

- Factor #1: Technical capability of items quoted: The quote must at a minimum demonstrate the ability of the items to meet the required specifications.

- Factor #2: Ability to meet required delivery date: The quote must at a minimum demonstrate the ability to meet the required delivery date or in the event of the inability to meet the required delivery date, provide the earliest possible alternative delivery date.

- Factor #3: Past Performance: Past Performance - provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

- Factor #4: Price: Award will be made to the quoter who’s quote represents the best value to the government.

Technical capability, delivery, and past performance, when combined are equal in importance to price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xvi) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (DEC 2022) (DEVIATION DEC 2022)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial

Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph

(b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR

52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see

FAR 4.1201), except for paragraphs ______________.

http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs. Offerors that are representing as joint ventures should submit their socio-economic status in the space provided above until such time that SAM.gov has been updated to include the joint venture representations contained within provision 52.212-3 paragraph (c).

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(xvii) 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(xviii) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to

FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xviiii) Date, Time, and Place Quotes are due

Quotes are due at the email address in section (xx) 10:00 AM Mountain Time on 03/31/2023

(xx) Government Point of Contact

Tammy Mikkelsen

Purchasing Agent tamara.mikkelsen@usda.gov mailto:tamara.mikkelsen@usda.gov

Exhibit #1

Experience and Equipment Questionnaire

Contractor Name, Address, & Telephone Number

Experience

How many years does your business have in the line of work contemplated by this solicitation?

List Below all Trailer Projects your business has completed within the last three (3) years:

Contract

Amount

Type of Project

Date

Completed

Name, & Telephone Number of Owner/Person to

Contract for Information

Equipment

Specify Equipment available for this project (i.e. truck/trailer for deliver & equipment for installation etc.)

Certification: I certify that all of the statements made by me are complete and correct to the best of my knowledge. That any persons named as references area authorized to furnish the Forest Service with information needed to verify my capability to perform this project.

Signature Date