District VoIP and Paging Upgrade Addendum 1.pdf
PDF 110 KB Posted
- Attached to
- District VoIP and Paging Upgrade
- Solicitation number
- 248-7-29500001
- Issued by
- Union County, North Carolina
About this file
This is Addendum No. 1 to the bid documents for Union County Public Schools' District VoIP and Paging Upgrade project (Bid Number 7-29500001), issued on July 17, 2026. The addendum clarifies requirements and answers prospective bidders' inquiries regarding the mandatory pre-bid meeting and project scope. The pre-bid meeting, scheduled for July 27, 2026 at 10:00 a.m. at Central Academy of Technology of Arts in Monroe, North Carolina, will include school walkthroughs and opportunities for questions. Bid documents are available on two platforms: the Union County Public Schools Purchasing & Contracts website and the North Carolina State EvP portal. Each prospective proposer must have a representative physically attend the pre-bid meeting and sign the attendance sheet to satisfy the mandatory attendance requirement; attendance by one individual representing multiple firms does not satisfy this requirement for all represented companies. Proposals are due August 11, 2026 at 2:00 p.m. The project encompasses design, furnishing, installation, configuration, integration, testing, commissioning, and support of a cloud-hosted VoIP system and paging upgrades across approximately 53 schools and district facilities.
Prospective vendors should register with the North Carolina eVP Electronic Portal to receive automatic notifications of future bids and addendums. To become a vendor for future technology-related opportunities, interested parties must request and complete a Vendor Data Master form and submit it with a current W-9 to purchasing@ucps.k12.nc.us. All terms, conditions, specifications, and requirements of the original bid documents remain unchanged except as clarified in this addendum. The contract evaluation criteria include cost (40 points), project scope and functionality (30 points), project timeline and implementation (20 points), and vendor experience (10 points), with contract term options of month-to-month, three-year, or five-year arrangements.
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Other files
| File | Type | Posted |
|---|---|---|
| Technology District VoIP and Paging Bid Complete.pdf |
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ADDENDUM TO BID DOCUMENTS
Addendum No. 1 Project Name District VoIP and Paging Upgrade Bid Number 7-29500001 Date July 17, 2026
I. PURPOSE OF ADDENDUM
The purpose of this addendum is to address inquiries received from prospective bidders and clarification of the Mandatory Pre-Bid Meeting.
All other terms, conditions, specifications, and requirements of the original bid documents remain unchanged.
Q&A
1. Do you know what the scope is for this meeting?
The Pre-Bid meeting is to discuss the project and answer any questions.
2. Will we be doing school or office walkthroughs?
School
3. Opportunities for questions?
Yes
4. Can you please provide the proper WEB SITE LINK or PDF document to participate in this TECHNOLOGY RELATED requirement, and how to become added as a vendor for any future TECHNOLOGY related demands for your organization kindly?
The bid is posted on two links.
Union County Public Schools – located under departments Purchasing & Contracts.
https://www.ucpsnc.org/about/purchasing-and-contracts
NC State EvP – You can filter by location and click on Union County Public Schools https://evp.nc.gov/solicitations/?status=0
All bids are posted on the NC States website and Union County Public Schools website. If you register with the North Carolin eVP Electronic Portal, you will receive any bids that are posted on the website electronically. To become a vendor in the future request a Vendor Data Master to be completed and return with a current W-9.
This can be requested by email to purchasing@ucps.k12.nc.us.
Addendums will also be posted to both websites.
Clarification of Mandatory Pre-Bid Meeting
The mandatory pre-bid meeting attendance requirement shall be satisfied only by attendance of a representative of the prospective proposer. Attendance by one individual on behalf of multiple prospective proposers will not satisfy the mandatory attendance requirement for all represented firms. Each prospective proposer intending to submit a proposal must have a representative attend the conference and sign the attendance sheet to be considered responsive to this requirement.
https://www.ucpsnc.org/about/purchasing-and-contracts https://evp.nc.gov/solicitations/?status=0 mailto:purchasing@ucps.k12.nc.us
I. PURPOSE OF ADDENDUM
File details come from the government source that posted it. Updated .