District 10-4 General Contracting Work Specifications.docx

District 10-4 General Contracting Work Specifications Invitation for Bid

STATEMENT OF WORK

I. Any bidding vendor must be a registered vendor of the Commonwealth before submitting a bid.

Please follow the link procurement-registration-guide.pdf (pa.gov) to register.

II. Worker Protection Act Pursuant to Executive Order 2021-06, Worker Protection, and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

III. GOVERNING SPECIFICATIONS

A. Purpose of this IFB: Purpose of this IFB: To procure a Contractor to perform general building repairs and preventative maintenance work services for the Pennsylvania Department of Transportation (PennDOT) Engineering District 10-4 Indiana County. This contract does not cover projects considered to be “New construction” or any one project that is estimated to be over $20,000.00 dollars. This IFB will result in an Agency contract awarded to the lowest responsive and responsible bidder that meets the Contractor qualifications in section C.

B. Concurrent contracts: PennDOT reserves the right to solicit RFQs and award work for additional contracts or Contractors, to run concurrently with this contract, under different payment type structure such as lump sum and each units of measures. In addition, some work may be awarded through Job Order contract (JOC), DGS facilities, at the Commonwealth of PA’s discretion and per statement of work.

C. Contractor qualification: The Contractor must be able to do business in the county listed above. The contractor must have at least 5 years experiencing in the General Contracting and facility repair field of work. The awarded vendors must provide knowledgeable efficient workers to perform the work assignments.

D. Service Performance Standards: Services are to be performed in accordance with Comply with applicable (Federal/State/Local) code. Comply with requirements of Authorities Having Jurisdiction (AHJ) in Project location. The general contractor will be responsible for acquiring any necessary Federal, State and Local permits. All work performed must be up to Uniform Building code standards and best practices.

E. Project Management:

1. The PennDOT Project Manager for this contract will be the Senior Civil Engineer Supervisor or the County Manager, Equipment Manager or RPC. The District or County management may change the PennDOT Project Manager as they deem necessary.

F. Project Management: Contractor must submit within 24 hours of receiving notification of award, the name of a Contractor representative, and the Contractor Representative’s 24 hour-a day cell phone number and email address. The Contractor representative serves as the Contractor’s project manager.

G. Contractor Communications: Contractor will ensure a cell phone is always available at the job site, as a means of communicating with the PennDOT Project Manager or designee.

H. . The Department designee shall call out the vendor on an as needed basis for work to be completed. The vendor must mobilize and be onsite within 5 business days during a normal call out. In the event of an “Emergency” as defined by PennDOT personnel the awarded vendor must be onsite by no later than the next Calendar Day. All jobs given to the contractor must be completed within 20 business days of notification unless otherwise agreed to by the PennDOT project manager.

I. Work Schedule: Regular Time work hours for this project will be defined as Monday through Friday 7am – 3pm (summer schedule) 8am – 4pm (fall/winter schedule) apart from the Holidays observed below:

a. New Year’s Day

b. Dr. Martin Luther King Jr. Day

c. President’s Day

d. Memorial Day

e. Juneteenth

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veteran’s Day

j. Thanksgiving Day

k. Day after Thanksgiving Day

l. Christmas Day

The following Monday will be recognized as the day when no work is to be scheduled for all holidays occurring on a Sunday, and the Friday before will be recognized as the day when no work is to be scheduled for all holidays occurring on a Saturday. Overtime hours will be defined as 3pm-7am M-F, and weekends or recognized Holidays. The contractor must have permission from the PennDOT designee prior to working Overtime hours.

J. General Requirements: Contractor must submit an insurance certificate that meets the requirements listed in the Terms and conditions of the IFB before any work may commence. The vendor must provide all power equipment, machinery, and tools necessary to install, repair or replace any building repair items and any components attached therein. The vendor may have to perform installation and demolition work on the properties to successfully repair items such as but not limited to:

a. Roofing, including shingles, tin, and Fabric repairs

b. Awning repair and replacement

c. Gutters

d. Facia

e. Soffit

f. Siding

g. Masonry construction (Block, Brick, Paver, Stone)

h. Cement, patching and pouring indoor and outdoor

i. Hand railings

j. Drywall work and patching

k. Indoor and outdoor painting

l. Windows repair and replacement

m. Interior and exterior door repair and replacement

The scope of this project does not include the following construction disciplines: HVAC, BAS, Plumbing, Electrical, Garage Doors, Fencing, Gates, IT related equipment or access control components. It will be the contractor’s responsibility to perform PA One Calls prior to any excavation work. The vendor while working must provide access to the facilities as not to impede traffic or pedestrian travel. All work areas shall be cordoned in a manner to prevent pedestrian and vehicle traffic out of the active work area for safety purposes. The awarded vendor shall replace all components “Like in Kind”. An upgraded part or supply is permitted to be installed if the original component is obsolete.

On Large repair projects PennDOT reserves the right to solicit the awarded contractor for firm quotes.

The awarded vendor must provide a written quote detailing repair specifications and cost. The quote shall mirror the contracts format as far as “Pay items” are concerned. PennDOT will need the quote for budget planning purposes.

The awarded vendor will be responsible for hauling away and properly discarding construction or demolition debris.

K. Service Details:

This contract will cover General Building preventative maintenance and repairs at PennDOT owned or leased properties within the geographical boundaries of Indiana County.

L. Estimated Quantities:

All quantities are estimated and may not reflect actual quantities. This IFB contains Pay items that can be bid. The material contingency pay item is a set amount and is not able to be bid on.

M. Equipment The vendor will need to provide all equipment necessary for the work defined above to be performed, the department will provide no equipment.

N. Insurance Requirements: See Insurance Language in the ITQ Terms & Conditions.

O. Property Damage: The Contractor shall repair or replace any of PennDOT’s property, real or physical, or private property damaged during the performance of their duties at no additional cost to PennDOT.

P. Reporting:

1. Confirmation of Services Reporting

a. A completed Confirmation of Service Form (Form OS-501) shall be submitted by the Contractor to the PennDOT Project Manager or designee, for review and verification. This is a requirement for the contractor to receive payment after completion of individual gate sites.

b. The PennDOT Project Manager or designee will notify the Contractor if corrections are needed.

c. Each Form OS-501 shall be itemized, include sufficient detail, and coordinate with the line items on the Purchase Order.

2. Reporting Forms Modifications:

PennDOT reserves the right, throughout the life of the contract, to make changes to Form OS-501, including instructions, content, and all other requirements.

Q. Billing and Payments:

1. Invoices shall be submitted by the Contractor as specified in the Terms and Conditions of the IFB.

2. Untimely or incomplete submissions of Form OS501 and any required supporting documentation may delay processing of a “proper invoice” as required by the IFB Terms & Conditions.

R. Contract Term

1. The initial term of the resulting contract document shall be 1 year.

2. This contract shall have 2 optional 2-year renewal terms per mutual consent.

3. There shall be a 4% escalation added to the vendors original bid pricing at the time each of the two renewal options are exercised.

IV. PAY ITEMS

Note: The Unit of Measure for Pay Items are identified at the bottom of each Pay Item. The Unit of Measurement reflected on the Purchase Order will reflect “each”.

Pay Item 1: Mobilization fee The vendor may charge 1 mobilization fee per day per site. Example: The contractor is given a normal notification that a door and opener needs replaced at our Indiana County Office. The contractor mobilizes within 5 business days and it takes the vendor two days to complete the project. In addition to the labor hours and material costs the vendor may charge the department two mobilization fees at their bid rate. The vendor may only charge 1 mobilization fee per site, per day.

UOM=each

Pay Item 2: Emergency Mobilization fee The vendor may charge 1 Emergency mobilization fee per day per site. Example: The contractor is given a notification that a door and opener needs replaced at our Indiana County Office, but it is time critical and considered and emergency. The contractor mobilizes within 1 business day and it takes the vendor three days to complete the project. In addition to the labor hours and material costs the vendor may charge the department three Emergency mobilization fees at their bid rate.

UOM=each

Pay Item 3: Repair Technician Regular Hours This will be for a Technician’s time for regular hours as defined in section “I: Work Schedule”. A technician should be considered a project foreman. They should be knowledgeable on all Building type maintenance and repair items. The vendor may only charge for 1 Technician on a job per day. Other persons on the job shall be considered and billed as “Helpers”. Vendor may only bill hours this person is on the jobsite. The technician will not be paid for travel time to and from the jobsite.

UOM=hours

Pay Item 4: Repair Technician Overtime Hours This will be for a Technician’s time for Overtime hours as defined in section “I: Work Schedule”. A technician should be considered a project foreman. A technician should be considered a project foreman. They should be knowledgeable on all Building type maintenance and repair items. The vendor may only charge for 1 Technician on a job per day. Other persons on the job shall be considered and billed as “Helpers”. Vendor may only bill hours this person is on the jobsite. The technician will not be paid for travel time to and from the jobsite. Overtime hours may only be authorized by the PennDOT project manager.

UOM=hours

Pay Item 5: Helper Regular Hours This will be for a Helpers time for regular hours as defined in section “I: Work Schedule”. The vendor may use as many helpers as needed to efficiently complete a job.

UOM=hours

Pay Item 6: Helper Overtime hours This will be for a Helpers time for overtime hours as defined in section “I: Work Schedule”. The vendor may use as many helpers as needed to efficiently complete a job. Overtime hours may only be authorized by the PennDOT project manager.

UOM=hours

Pay Item 7: Material Contingency This dollar amount shall be set at $75,000.00 for each rolling calendar year. This amount is not bid upon. The vendor may charge this line for materials used or equipment such as but not limited to aerial lifts, backhoes, excavators, and skid steers needed for the repair of any PennDOT facilities. The vendor may charge no more than a 5% markup of the vendors purchase or rental price for the material and rental equipment. PennDOT reserves the right to request the vendor’s purchase receipts for materials used on the job site for auditing purposes. Material qty and material price must be itemized on the invoice and COSF form.

UOM=each, dollars and quantity will be inverted on the Purchase orders:

example: 50,000 each @ $1.00

APPENDIX B LOCATIONS

Stockpile 01 2550 Oakland Avenue Indiana PA 15701

Stockpile 02 1324 Saltsburg Road Clarksburg PA 15725

Stockpile 03 571 Route 56 Highway East Homer City PA 15748

Stockpile 04 597 Clyde Road New Florence PA 15944

Stockpile 05 645 Route 403 Strongstown PA 15957

Stockpile 06 41 Orchard Lane Marion Center PA 15759

Stockpile 07 9819 Route 119 Highway North Marion Center PA 15759

Stockpile 08 4844 Milestone Road Glen Campbell PA 15742

Appendix C Bid Sheet

Completed Quote Due Date:

Time:

Validity Period From:

To:

Area of Service:

Please complete the information below and return it to the email address at the bottom of this form.

The form MUST be received no later than the quote due date and time shown above. Quotes received by the deadline will be opened on the date and time shown above.

There will be No Public Bid Opening.

If you submit the lowest responsive quote and are determined to be responsible, you will receive a Purchase Order as your Notice-to-Proceed. No work can occur prior to the validity start date or after the end date on the Purchase Order.

(if applicable)

8 each

160 each

(if applicable)

24 each

160 each

24 each

Total

Comments / Special T&C if additional documents required, attach and indicate below.

Vendor must submit a quote and be able to perform services on all line items listed. Quotes must be received via e-mail to kknopick@pa.gov by the quote due date and time. Vendor MUST complete contractor name, SAP vendor number (if applicable), on each page. Attachment 1, Contractor Information Form, must also be completed and submitted with your quote in order for your quote to be accepted. A certificate of insurance must be provided within 5 business days once requested by PennDOT.

I understand that the above price would be in effect only for the period shown on the Purchase Order if the quote is selected as the lowest quote and Contractor is determined to be responsible.

Vendor’s Signature*:

Date:

*MUST BE SIGNED BY VENDOR'S AUTHORIZED SIGNATORY

Printed Name:

Title:

Please return the completed form via USPS or email:

Karen L Knopick 2550 Oakland Avenue Indiana, PA 15701 kknopick@pa.gov

724-599-1870