Display Cabinet SOW.docx

Display Cases

SCOPE OF WORK FOR PROCUREMENT SERVICES

1.0 PROJECT IDENTIFICATION

1.1 Project Location:

Robert F. Kennedy Department of Justice Building,

1.2 Building Hours:

1.2.1 Work-During Operating Hours

Normal operating hours for this facility are from 6:30AM to 6PM. Normal building operations are not to be interrupted. Notify DOJ/FASS/RPMS Project Manager (hereafter referred to as the RPMS PM) and JBS Assistant Director of any work that may cause disruption during the day, prior to commencement of work.

If work after hours needs to be accomplished the Project Manager must be notified during the preconstruction meeting.

1.2.2 Work-After Operating Hours

Prior approval is to be obtained from the RPMS PM for work after normal business hours. Notification is required to be a minimum of 5 business days in advance.

1.2.3 Working Federal Holidays/Non-Workdays

Contractor to notify RPMS PM via the project schedule and during the preconstruction meeting/weekly meetings of the intent to work weekends or federal holidays. Notification is required a minimum of 5 business day(s) in advance.

1.4. Project Description Requirement:

The RFK Building is undergoing renovation to accommodate a brand-new Department of Justice Museum and Gift Shop. The project is currently in design, and following design completion and construction award, will undergo a 4-month renovation to prepare the space for an exhibit designer. The exhibit design build out will have its own timeline. As the Department of Justice awaits the build out and opening of the DOJ Museum, the Hall of Flags will be repurposed to create a temporary exhibit. The temporary exhibit will highlight artifacts and important documentation relevant to the formation and history of the Department of Justice as we await the opening of the new Department of Justice Museum in 2025.

To prepare the Hall of Flags to become a temporary exhibit, four museum style freestanding glass or acrylic display cases will be purchased and installed in the corridor. Each display case will house artifacts and collections borrowed from other Department of Justice Agencies. The display cabinet provided must provide an airtight seal to protect borrowed collections from damage while in the care of the Department of Defense, Library Staff. The display cases provided must align with the historic aesthetics of the space it will inhabit. Ultra-modern display cases are not appropriate for this space. Once the museum is complete, the temporary display cabinets will become a permanent part of the DOJ Museum and its curated collections.

The Hall of Flags is located within a historic building on the first floor of the RFK Building and is comprised of historic finishes to be maintained. The display locations include a stone lip and historic stone walls that are not to be disturbed. (See Figure 1.1) Due to the existing conditions, the display case provided must be freestanding and incorporate a LED hood within the top of the display cabinet.

(Figure 1.1)

The intent of this RFQ is to select a vendor for the products specified that meet the government requirement. Salient characteristics and performance criteria indicated in this RFQ convey general style and required performance. Products meeting these requirements will be considered by the RPMS PM/COR and sent to the Contracting Officer for approval.

Freight, design, installation, project management, and any other anticipated fees/costs must be identified for the total project. These items and any other anticipated fees/costs must be separate line items, clearly defined in the quote submitted.

Display Cabinet Technical and Performance Requirements:

1. Overall Height (in.): 72” – 81” High

2. Overall Width (in.): 24” – 36” Wide

3. Overall Depth (in.): 24” Deep

4. Number of Adjustable Shelves: Minimum 4 tempered glass shelves each able to support a minimum of 20 lbs per shelf.

5. Case Style: Freestanding Tower, Powder Coated, Framed or Frameless (Cabinet must not require floor, wall, or ceiling mounting)

6. Vitrine Material: (4) non-reflective or acrylic glass viewing sides

7. Integrated Lighting: LED Hood Light with Dimming Capabilities

8. Access Door: Locking hinge

9. Provide an airtight cavity utilizing silica gel and gaskets capable of maintaining a microclimate within the case and minimal air exchange. The exterior door to the case must provide access to the case to access and add silica gel without disturbing the collection/artifacts.

10. Provide a linen wrapped mounting deck available in a beige tone.

11. Finish: Powder coated in manufacturer’s available brown and bronze tones.

12. Shelf Supports: Aluminum frame supports or suspended shelving.

13. Base Style: Low (6” to 9”) Metal Base

14. Case Weight: Minimum 400 lbs.

15. Warranty: Minimum 1 Year

16. Power: 120V, with discrete chord location.

17. Adjustable leveling feet

18. Display case to be delivered crated and fully assembled.

A. Finish grades must be clearly defined in the proposal. It is the responsibility of the recommended vendor to provide the RPMS PM/COR finish samples (finishes and fabrics) of all offerings within the grade or level identified in this SOW for the display cabinets.

B. Installation Schedule:

· This Scope of Work includes purchase and delivery of four museum style display cabinets in crates to the RFK Building. Awarded bidder must fabricate and deliver (4) Display cases by September 30, 2024. Coordination of delivery is required and must be conducted with the RPMS PM prior to delivery.

C. Order of Precedence of Evaluation of Quotes:

· Product Specific Technical Specifications

· Ability to meet the delivery and installation schedule.

· Price

· Experience

D. Proposed products must comply with the Buy American Act or Trade Agreement Act.

E. Price increases are not permitted later to meet specifications in this SOW. If deficiencies and/or deviations are not clearly identified as part of the RFQ response, the Vendor must provide items as indicated in the RFQ specifications at no added costs.

Display Cases | Procurement Services

1.7 Notice to Proceed:

· The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

2.0 SECURITY REQUIREMENTS

Vendor must initiate the security clearance process (security clearance) within 30 days of anticipated delivery.

Security requirements/clearances are per requirements: HSPD-12 compliant. It is anticipated that escorts will be needed for on-site design visits.

Vendor shall provide employee capable of passing a building security background check. Vendor to notify RPMS PM when ready to submit employee names. Vendor shall provide information of all employees requiring entry including (but not limited to) full name, date of birth and social security number as directed by the Agency POC (DOJ JBS Assistant Director). Vendor employees are to be always escorted by badged personnel, unless otherwise indicated by DOJ.

3.0 ACCESS

3.1 Loading Dock

· Schedule for loading dock access must be submitted to DOJ RPMS PM and DOJ RPMS Assistant Director, Logistics Management a minimum of 1 week prior to onsite visit. Vendor to follow DOJ Security requirements first and then identify (minimum of 1 week prior to onsite visit to RPMS PM and RPMS Assistant Director, Logistics Management) need for escorted access at loading dock to work area.

· Schedule for loading dock access to be approved by DOJ RPMS Assistant Director, Logistics Management.

· Vehicle(s) must have a clearance not to exceed 10’ 3” in height and 10’ 0” in width.

· All loading dock work is to be completed during normal business hours of, 7:00 AM – 3:30 PM unless specified by the government designee.

· Vendor to courtyard inside of the security gate. JBS to receive and install product into the Hall of Flags once it has arrived on site.

3.2 Laydown Areas

· Requests for staging or laydown areas must be provided to the RPMS PM during (or before) the pre-construction meeting.

4.0 POINTS OF CONTACT

Coordination is to go through RPMS PM

RPMS PM-Main POCs Name: Shea Crump Email: (shea.crump@usdoj.gov) Cell: (202) 320-3080 image1.jpeg