Dismantling and HazMat Abatement.pdf

FORMAL BID PROPOSAL

AND

CONTRACT DOCUMENTS

FOR

USO Dismantling & Hazardous Materials Abatement Project

Bid No. FY 27-01

CITY COUNCIL MEMBERS

SAMMY PHILLIPS, MAYOR

CINDY EDWARDS

MICKEY SMITH

LOGAN SOSA

ANGELIA WASHINGTON

JEROME WILLINGHAM

MICHAEL YANIERO

JOSHUA W. RAY, CITY MANAGER

THIS PAGE IS INTENTIONALLY LEFT BLANK

00010-1 AUGUST, 2026

City of Jacksonville

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RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

TABLE OF CONTENTS

Document or Section Initial Number Name/Description Page

BIDDING REQUIREMENTS

00110 Advertisement for Bids ......................................................................... 00110-1 00210 Instructions to Bidders ......................................................................... 00210-1 00410 Bid Form ............................................................................................. 00410-1

Affidavit A – List of Good Faith Efforts Exhibit B – Bidder’s Proposed Manufacturers for Selected Materials, Items and Equipment

00431 Bid Bond (Penal Sum Form) .................................................................. 00431-1 00451 Bidders Qualification Statement ............................................................ 00451-1

CONTRACTING REQUIREMENTS

00521 Agreement .......................................................................................... 00521-1 Certificate of City’s Attorney/Approval By City Finance Officer

00610 Performance Bond ............................................................................... 00610-1 00615 Payment Bond ..................................................................................... 00615-1 00710 GENERAL CONDITIONS ........................................................................ 00710-1 00810 Supplementary Conditions .................................................................... 00810-1

STANDARD CITY FORMS

Notice of Award Notice to Proceed Construction Contract Progress Payment Request Summary Sales Tax Affidavit Sales Tax Listing Contract/Purchase Change Order Request Affidavit of Payment of Taxes, Labor and Materials Stored Materials Payment Request Summary Subcontractor Early Line Item Release of Retainage Surety’s Consent to Discontinue Withholding Retainage Contractor Final Release

00010-2 AUGUST, 2026

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RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

TABLE OF CONTENTS

Document or Section Initial Number Name/Description Page

SPECIFICATIONS

++ END OF TABLE OF CONTENTS ++

00110-1 AUGUST, 2026

Advertisement for Bids RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

CITY OF JACKSONVILLE, NORTH CAROLINA

RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

ADVERTISEMENT FOR BIDS

Sealed Bids from qualified Bidders for the construction of the RFB-

USO DISMANTLING & HAZARDOUS MATERIALS ABATEMENT PROJECT,

Bid No. FY27-01____will be received, by the City Clerk of the City of Jacksonville, at Meeting Room A&B, City Hall, 815 New Bridge Street, Jacksonville, NC 28540, until 10:00 AM Eastern Standard Time on September 3, 2026, at which time they will be publicly opened and read.

PROJECT DESCRIPTION: The USO Building Demolition and Hazardous Materials Abatement Project includes the demolition of the old Jacksonville USO, a single-story frame building estimated at 11,000 square feet, located at 9 Tallman Street, Jacksonville, North Carolina, 28540. This building dates from approximately 1942 and occupies the site at the corner of Tallman Street and Riverview Street. The west side of the building sits approximately 120’ from the east bank of the New River. The original building appears to have various addition(s) and renovation(s) since first constructed.

The Contractor shall furnish all equipment, labor, materials and all else required for the project as described in the supplied project description, specifications, drawings and contract documents.

Bids will be received on Single Prime contract basis. Bids shall be on a lump sum and/or unit price basis.

Bidding Documents may be examined at the office of the Owner, Engineering Division of Public Services, City Hall, 815 New Bridge Street, Jacksonville, NC 28540. Copies may be obtained from the offices of the Owner, Engineering Division of Public Services, City Hall, 815 New Bridge Street, Jacksonville, NC 28540. Partial sets of Bidding Documents will not be available. Neither the Owner nor the Engineer will be responsible for full or partial sets of Bidding Documents, including any addenda, obtained from other sources. Persons requesting shipment of documents shall bear the additional, non-refundable cost of shipment.

Bid and Contract securities shall be provided in accordance with Articles 10 and 23 of the Instructions to Bidders.

00110-2 AUGUST, 2026

Advertisement for Bids RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

NO WEAPONS: There shall be no weapons or guns allowed on City property or private property you are contracted to work at or on.

The City of Jacksonville will conduct a Pre-Bid meeting at City Hall, New Bridge Conference Room on August 13, 2026 at 10:00 AM immediately followed by a site visit.

Bidders shall provide proof of qualifications to perform the Work as described in Article 5 of the Instructions to Bidders.

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all Bids, and to accept that Bid or Bids which appear to be in the Owner’s best interest.

Bidders must be properly licensed under Chapter 87 of the North Carolina General Statutes.

“The City of Jacksonville is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms.” The Bidder’s attention is called to the Equal Employment Opportunity Clause as shown in the Contract Documents. The Bidder must insure that employees and applications for employment are not discriminated against because of race, religion, creed, sex, or national origin.

By: MICHAEL CONNORS Title: PROJECT MANAGER Date: __________________

++ END OF ADVERTISEMENT FOR BIDS ++

00210-1 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

INSTRUCTIONS TO BIDDERS

TABLE OF ARTICLES

1. Defined Terms

2. Bids Received

3. Location and Description of Project

4. Copies of Bidding Documents

5. Qualifications of Bidders

6. Examination of Bidding Documents, Other Related Data and Site

7. Pre-Bid Conference and Site Visit

8. Site and Other Areas

9. Interpretations and Addenda

10. Bid Security

11. Contract Times

12. Liquidated and Special Damages

13. Substitute and "Or Equal" Items

14. Subcontractors, Suppliers and Others

15. Preparation of Bid

16. North Carolina Sales Tax

17. Submittal of Bid

18. Modification or Withdrawal of Bid

19. Opening of Bids

20. Bid Protest Procedures

21. Disqualification of Bidders

22. Bids to Remain Subject to Acceptance

23. Evaluation of Bids and Award of Contract

24. Contract Securities

25. Contractor's Insurance

26. Signing of Agreement

27. Notice to Proceed

28. Partnering

30. Applicable Law and Forum

31. E-Verify Compliance Provision

32. Iran Divestment Act

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

00210-2 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

ARTICLE 2 - BIDS RECEIVED

2.01 Refer to Advertisement for Bids for information on receipt of Bids.

ARTICLE 3 - LOCATION AND DESCRIPTION OF PROJECT

3.01 Refer to Section 01010 of the General Requirements for the location and description of the Project.

ARTICLE 4 - COPIES OF BIDDING DOCUMENTS

4.01 Refer to Advertisement for Bids for information on location where Bidders may examine and/or obtain Bidding Documents.

4.02 Complete sets of Bidding Documents shall be used in preparing Bids;

neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

4.03 Owner and Engineer in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant permission for any other use.

ARTICLE 5 - QUALIFICATIONS OF BIDDERS

5.01 Bidders shall be experienced in the kind of Work to be performed, shall have the necessary equipment therefore, and shall possess sufficient capital to properly execute the Work within the time allowed. Bids received from Bidders who have previously failed to complete work within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A Bid may be rejected if Bidder cannot show that Bidder has the necessary ability, plant and equipment to commence the Work at the time prescribed and thereafter to prosecute and complete the Work at the rate or within the time specified. A Bid may be rejected if Bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the Work.

5.02 To demonstrate qualifications to perform the Work, Bidder shall complete and submit with its Bid a Bidder Qualifications Statement that is bound in

00210-3 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 the Project Manual. Bidders may be asked to furnish additional data to demonstrate their qualifications.

5.03 Bidders shall be qualified to do business in the state of North Carolina or covenant to obtain such qualification prior to signing the Agreement.

5.04 Bids will be received only from contractors who are licensed or registered by the State of North Carolina.

ARTICLE 6 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA

AND SITE

6.01 Subsurface and Physical Conditions

A. Neither the Owner nor the Engineer has performed explorations of subsurface conditions in connection with the preparation of the Bidding Documents, nor have Owner or Engineer utilized any investigation that may have been performed by others.

6.02 Underground Facilities - Physical Conditions

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

6.03 Hazardous Environmental Condition

A. Owner has no actual knowledge of a Hazardous Environmental Condition at the Site.

6.04 Provisions concerning responsibilities for the adequacy of data, if any, furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unforeseen conditions appear in Paragraphs 4.02, 4.03 and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Bidding Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or

00210-4 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 identified in the Contract Documents to be within the scope of the Work appear in Paragraph 4.06 of the General Conditions.

6.05 Other Related Data

A. The Supplementary Conditions identify any other related data, if any, that Engineer has used in preparing the Bidding Documents.

B. These data are not part of the Contract Documents.

6.06 With prior notice, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests and studies as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former conditions upon completion of such explorations, investigations, tests and studies. Bidder shall comply with all Laws and Regulations relative to such explorations, investigations, tests and studies.

6.07 With prior notice, Owner will conduct a Site visit during Owner's normal business hours.

6.08 Reference is made to Section 01010 of the General Requirements for identification of the general nature of other work, if any, that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted.

On request, Owner will provide to Bidder, for examination, access to or copies of the contract documents for such other work.

6.09 It is the responsibility of Bidder, before submitting a Bid to:

A. examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents and any Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local and Site conditions that may affect cost, progress and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work;

00210-5 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

D. carefully study all applicable:

1. reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 4.02 of the General Conditions, and

2. reports and drawings of Hazardous Environmental Condition identified at the Site, if any, which have been identified in the Supplementary Conditions as provided in Paragraph 4.06 of the General Conditions;

E. obtain and carefully study (or assume responsibility for doing so) all applicable additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Bidder, including any specific means, methods, techniques, sequences and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for the performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of work (if any) to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies and data with the Bidding Documents;

I. promptly give Owner written notice of all conflicts, errors, ambiguities or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Owner is acceptable to Bidder; and

00210-6 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

6.10 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 6, that without exception the Bid is premised upon performing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences or procedures of construction that may be shown or indicated and expressly required by the Bidding Documents, that Bidder has given Owner written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Owner are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work.

ARTICLE 7 - PRE-BID CONFERENCE AND SITE VISIT

7.01 A pre-Bid conference and site visit will be held at the time, date and location set forth in the Advertisement for Bid. Bidders are urged to attend and participate at the conference. The purpose of the meeting is to provide Bidders with the opportunity to discuss the Project with the Owner. Any clarifications, corrections, or changes to the Bidding Documents resulting from the meeting will be included in an Addendum.

ARTICLE 8 - SITE AND OTHER AREAS

8.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents.

ARTICLE 9 - INTERPRETATIONS AND ADDENDA

9.01 All questions about the meaning or intent of the Bidding Documents shall be submitted to the Owner in writing. In order to receive consideration, questions must be received by the Owner at least ten days prior to the date for the opening of Bids. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by

00210-7 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

Addenda mailed or delivered to all parties recorded by Owner as having received the Bidding Documents for receipt not later than three days prior to the date for the opening of Bids. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

9.02 Direct all written questions to MICHAEL CONNORS, mconnors@jacksonvillenc.gov.

9.03 Addenda may also be issued to clarify, correct or change the Bidding Documents as deemed advisable by Owner or Engineer. Such Addenda, if any, will be issued in the manner and within the time period stated in Paragraph 9.01.

ARTICLE 10 - BID SECURITY

10.01 All proposals for construction or repair work shall be accompanied by bid security in the form of cash, or a cashier’s check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the proposal. In lieu of making the cash deposit as above provided, Bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bonds. Bid Security or Bid Bond must be placed in a separate envelope clearly marked Bid Security or Bid Bond and labeled with the name of the project and Bid Number.

10.02 Bid bond shall be on the form found in the Project Manual.

10.03 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to sign and deliver the Contract Documents and furnish the required contract security within 10 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited to the Owner as liquidated damages for such failure.

10.04 The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the Effective Date of the Agreement or the 90th day after the Bid opening whereupon the Bid security furnished by such Bidders will be returned. The Bid security of Bidders whom Owner

00210-8 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 believes do not have a reasonable chance of receiving an award will be returned within seven days of the Bid opening.

ARTICLE 11 - CONTRACT TIMES

11.01 The number of days within which the Work is to be substantially completed and also completed and ready for final payment (the Contract Times) are set forth in the Agreement.

ARTICLE 12 - LIQUIDATED AND SPECIAL DAMAGES

12.01 Provisions for liquidated and special damages, if any, are set forth in the Agreement.

ARTICLE 13 - SUBSTITUTE AND “OR EQUAL” ITEMS

13.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents or those substitute or “or equal” materials and equipment approved by Engineer and identified as approved by Addendum. Bidders are advised that the General Statutes of North Carolina, Chapter 133, requires that Contractor’s request for Engineer to consider substitution of materials, items or equipment must be submitted to the Engineer for approval or disapproval such that approval or disapproval shall be made by the Engineer prior to the opening of the bids. The purpose of this statute is to mandate and encourage free and open competition on public contracts. In compliance with the cited General Statutes of North Carolina, the contact specifications have been prepared such that the required performance and material design characteristics are specified for materials, items and equipment. Where it is has not been possible or practical to specify based solely on the required performance and design characteristics, and to assist Bidders in determining potential manufacturers of specified materials items or equipment, the specification list names of manufacturers who the Engineer believes can provide materials, items or equipment which can be supplied to meet the requirements set forth in the specifications. Where possible, three manufacturers are named. Where the Engineer is not able to name three manufacturers, as many as could be named are listed. The Engineer makes no guarantees that any particular named manufacturers will agree to provide equipment in accordance with the specifications for the project, successful Bidder must determine for himself that all proposed

00210-9 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 manufacturers are willing to enter into a contractual relationship with the successful Bidder to provide equipment meeting the requirements set forth in the Contract Documents.

13.02 In an effort to assist the City and the prospective Bidders in reaching a common understanding as to which major manufacturer’s equipment are being proposed for this project by the Bidder, the ENGINEER has proposed a form entitled “Bidders’ Proposed Manufacturers for Selected Materials, Items and Equipment”. This form is included in the Bidding Documents with the separate bid forms. Bidder is required to place an “X” beside the selected item which indicates which manufacturer’s equipment he will be proposing to provide for this project. Bidders should note that the form has been developed to list only major materials, items and equipment specified along the names of those manufacturers who the ENGINEER believes can comply with the Contract requirements specified. Should any Bidder wish to have an “or equal” manufacturer considered and added to the listing, he must submit a request to substitute equipment no later than 15 days prior to the receipt of Bids. After this period, no future requests for substitution will be accepted as reviews of substitution after this date would cause delay to the project schedule.

13.03 For all other items not listed on the form entitled “Bidder’s Proposed Manufacturers for Selected Materials, Items and Equipment”, Bidder is required to refer to specifications for listing of acceptable manufacturers.

Should any Bidder wish to have an “or equal” manufacturer considered and added to the specifications, he must submit a request to substitute equipment no later than 15 days prior to the receipt of Bids. Within 15 days of the Bid date, no further requests for substitution will be accepted as reviews of substitution after this date would cause delay to the project schedule.

13.04 All additions of an “or equal” manufacturer will be made by Addendum.

13.05 Bidders are advised that no substitutions of materials, items or equipment will be considered after the bids are opened except in the case of unavailability of product or other conditions beyond the control of the successful Bidder.

13.06 All requests for substitution of materials, items, or equipment or equal or equivalent design shall be submitted to the Engineer in accordance with Article 6 of the General Conditions.

00210-10 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

13.07 In accepting and evaluating bids in order to recommend award of the Contract to the Owner, Engineer makes no statement regarding the approval of manufacturer’s equipment as noted in contract specifications.

Upon execution of Contract, Contractor must comply with the Contract Documents requirements pertaining to Engineer’s approval of shop drawings.

13.08 Refer to General Conditions for conditions under which the Engineer will accept applications for substitution or “equal” items of materials or equipment during the Contract period.

ARTICLE 14 - SUBCONTRACTORS, SUPPLIERS AND OTHERS

14.01 If the Supplementary Conditions require the identity of other non-minority Subcontractors, Suppliers, individuals or entities to be submitted to Owner either before or after the date specified in paragraph 6.06.C of the General Conditions, the apparent Successful Bidder, and any other Bidder so requested, shall submit to Owner a list of all such Subcontractors, Suppliers, other individuals or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualifications for each such Subcontractor, Supplier, individual or entity if requested by Owner.

If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual or entity, Owner may, before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price.

14.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other individuals or entities.

Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

14.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual or entity against whom Contractor has reasonable objection.

00210-11 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

ARTICLE 15 - PREPARATION OF BID

15.01 Bids shall be prepared using the Bid Form bound in the Project Manual.

The Bid Form shall not be altered in any way.

15.02 A Bidder shall prepare its Bid by inserting bid amounts for each lump sum and unit price items as set forth on the Bid Form, and shall compute and enter the computed total amount for all lump sum and unit price items in the space provided on the Bid Form.

15.03 All blanks in the Bid Form shall be completed by printing in ink or by typewriter and the Bid signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated in both words and numerals for each Bid item listed therein or the words “No Bid”, “No Change”, or “Not Applicable” entered. Ditto marks shall not be used.

15.04 A Bid shall be executed as stated below.

A. A Bid by an individual shall show the Bidder's name and official address.

B. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title shall appear under the signature),. The official address of the partnership shall be shown below the signature.

C. A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown below the signature.

D. A Bid by a corporation shall be executed in the corporate name by an officer of the corporation. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The state of incorporation and the official corporate address shall be shown below the signature.

E. A Bid by a limited liability company shall be executed in the name of the firm by a member. The state of formation of the firm and the official address of the firm shall be shown below the signature.

F. All names shall be typed or printed in ink below the signature.

00210-12 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

G. Contractor's license number, shall be entered in the space provided on the Bid Form.

15.05 The Bid shall contain an acknowledgment of the receipt of all Addenda, the numbers of which shall be filled in at the space provided on the Bid Form.

15.06 The address and telephone number for communications regarding the Bid shall be shown.

15.07 In addition to the Bid Form, the following listed documents, which shall be submitted with the Bid. Each document shall be executed in the manner described in Paragraph 15.03 unless another manner is indicated.

A. Bid Security Form

B. Bidder Qualifications Statement

ARTICLE 16 - NORTH CAROLINA SALES TAX

16.01 Refer to General Conditions paragraph GC-14.02.A for information on Owner’s refund of North Carolina sales tax and Contract requirements pertaining to Owner obtaining said refund.

ARTICLE 17 - SUBMITTAL OF BID

17.01 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the Advertisement for Bids.

17.02 Bid shall be enclosed in an opaque sealed envelope plainly marked on the outside with the Project title, Bid number, the name and address of the Bidder and its license number, if applicable. Bid shall be accompanied by Bid security (in a separate and clearly marked envelope) and other required documents.

17.03 If the Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notations "BID ENCLOSED", title of the work, Bid number, and name of the Bidder. Bid shall be accompanied by Bid security (in a separate and clearly marked envelope). A mailed Bid shall be addressed to:

00210-13 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

City Clerk City of Jacksonville 815 New Bridge Street PO Box 128 Jacksonville, NC 28541

ARTICLE 18 - MODIFICATION OR WITHDRAWAL OF BID

18.01 Withdrawal Prior to Bid Opening:

A. A Bidder may withdraw its Bid before the time fixed for the opening of Bids by communicating his purpose in writing to the Owner. Upon receipt of such written notice, the unopened Bid will be returned to the Bidder.

18.02 Modification Prior to Bid Opening:

A. If a Bidder wishes to modify its Bid, Bidder must withdraw its initial Bid in the manner specified in Paragraph 18.01.A and submit a new Bid.

18.03 Withdrawal After Bid Opening:

A. A Bidder may request that his Bid be withdrawn from consideration without forfeiture of his Bid security in accordance with the provisions of North Carolina General Statute 143-129.1.

ARTICLE 19 - OPENING OF BIDS

19.01 All Bids shall be opened in public at the time and place indicated in the Advertisement for Bids and read aloud.

19.02 Bids received by mail or otherwise after the date and time specified for the opening of Bids will not be accepted and will be returned to the Bidder unopened.

ARTICLE 20 – BID PROTEST PROCEDURES

20.01 All protests must be in the form of writing and must be delivered to the City Clerk’s Office prior to the issuance of a purchase order. The procedure is as follows:

A. The protester (offeror) who protests a bid will deliver a written

00210-14 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 statement to the City Clerk’s Office outlining the reason for the protest prior to issuance of a purchase order.

B. The City Clerk will inform the City Manager and Department Head that a formal protest has been received.

C. The City Clerk and Department Head will review the formal protest for merit and also any other justification for not awarding to the recommended vendor.

D. The City Manager may review the case at this point but may choose to delegate this responsibility. The City Manager may request a protest meeting of all parties, including the protester, to review the matter.

E. The City Manager and his advisors will make a final determination concerning the protest after a complete review of the data and interviews with the protester.

F. The protester is notified, in writing, the decision of the City Manager.

Either party may request a formal meeting at this time.

G. If the protester is not satisfied with this decision, the protester may now protest the award to the City Council after notifying the City Manager.

The notification must be in writing and delivered to the City Manager’s office prior to the next scheduled Council meeting.

H. The City Council will consider the protest at their next scheduled meeting.

I. The protester will appear before City Council and present his protest and arguments.

J. The Council will consider the protester’s argument and make a decision by voting on the protest. The decision of City Council concerning the protest is final.

ARTICLE 21 - DISQUALIFICATION OF BIDDERS

21.01 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the

00210-15 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

ARTICLE 22 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

22.01 All Bids shall remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to that date.

ARTICLE 23 - EVALUATION OF BIDS AND AWARD OF CONTRACT

23.01 Owner reserves the right to reject any or all Bids, including without limitation the right to reject any or all nonconforming, non-responsive, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. Owner also reserves the right to waive any informality not involving price, time or changes in the Work.

23.02 Owner reserves the right to reject any Bid not accompanied by specified documentation.

23.03 Owner reserves the right to reject any Bid that, in its sole discretion, is considered to be unbalanced or unreasonable as to the amount bid for any lump sum or unit price item.

23.04 In evaluating Bids, Owner will consider the qualifications of Bidders, whether or not their Bids comply with the prescribed requirements, the alternatives, if any, the lump sum and unit prices, and other data as may be requested in the Bid Form or prior to the Notice of Award.

23.05 Owner will take into consideration the past performance of the Bidder on construction contracts with particular concern given to completion time, quality of work, cooperation with other contractors, and cooperation with Owner.

23.06 Owner may consider the qualifications and experience of Subcontractors, Suppliers and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers and other individuals or entities must be submitted as provided in the Supplementary Conditions.

00210-16 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

23.07 For determination of the apparent low Bidder, Bids will be compared on the basis of the total of all lump sum and unit price items, unless otherwise noted.

23.08 Discrepancies between words and numerals will be resolved in favor of words. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

23.09 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications and financial ability of the Bidders to perform the Work in accordance with the Contract Documents. OWNER reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner's satisfaction.

23.10 Owner will award the Contract to the lowest responsive and responsible Bidder who has neither been disqualified nor rejected pursuant to Article 20 or this Article 23. If at the time this Contract is to be awarded, the lowest Lump Sum Bid submitted by a responsive and responsible Bidder that does not exceed the amount of funds then estimated by the Owner as available to finance the Contract, the Contract will be awarded on the Lump Sum Bid only. If such Bid exceeds such amount, the Owner may reject all Bids or may award the Contract on the Lump Sum Bid combined with such deductible alternates, as produces a new amount which is within the available funds.

ARTICLE 24 - CONTRACT SECURITIES

24.01 Performance Bond shall be in the form of Engineers Joint Contract Documents Committee (EJCDC) "Construction Performance Bond", C610.

Payment Bond shall be in the form of EJCDC "Construction Payment Bond", C615. The amounts of and other requirements for Performance and Payment Bonds are stated in Paragraph 5.01 of the General Conditions.

The requirements for delivery of Bonds are stated in Paragraph 2.01 of the General Conditions. The Bond will be executed by the signing of a Power of Attorney by a Surety legally authorized to do business in North Carolina.

Additional requirements may be stated in the Supplementary Conditions.

00210-17 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

24.02 Successful Bidder shall within ten days from the date of the Notice of Award deliver to Owner, the Performance Bond and the Payment Bond as stated in 2.01A, 5.01, and 5.02A of the General Conditions.

ARTICLE 25 - CONTRACTOR'S INSURANCE

25.01 The requirements for Contractor's insurance are stated in Article 5 of the General Conditions and in the Supplementary Conditions. The requirements for delivery of certificates of insurance are stated in Paragraph 2.01 of the General Conditions.

ARTICLE 26 - SIGNING OF AGREEMENT

26.01 When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 10 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten days thereafter, Owner will deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 27 - NOTICE TO PROCEED

27.01 Issuance of the Notice to Proceed shall be as stated in Article 2 of the General Conditions.

ARTICLE 28 - PARTNERING – (Not Used)

ARTICLE 29 – Intentionally Omitted.

ARTICLE 30 – APPLICABLE LAW AND FORUM

30.01 Applicable law and forum is identified in the Supplementary Conditions (SC 1.01.A.24).

00210-18 AUGUST, 2026

Instructions to Bidders RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

ARTICLE 31 – E-VERIFY COMPLIANCE PROVISIONS

31.01 North Carolina General Statute §143-133.3 prohibits the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 of Chapter 64 of the North Carolina General Statutes. Contactor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if contractor utilizes a subcontractor, contractor shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

ARTICLE 32 - IRAN DIVESTMENT ACT CERTIFICATION

32.01 Contractor certifies that, as of the acceptance date of this bid or contract, it is not on the “Final Divestment List” (FDL) or the “Iran Parent and Subsidiary Guidance” (P&S) created by the State Treasurer pursuant to N.C.G.S. § 143-6A-4.

In compliance with the requirements of the Iran Divestment Act and N.C.G.S.

§143C-6A-5(b), Contractor shall not utilize in the performance of the contract any subcontractor that is identified on the FDL or the P&S. These lists can be found at:https://www.nctreasurer.com/insidethedepartment/OpenGovernment/Pages/ Iran-Divestment-Act-Resources.aspx. If at any time Contractor is added to the FDL or the P&S, while under contract with the City of Jacksonville, the City shall have the option to terminate the contract immediately.

Owner: City of Jacksonville, NC 815 New Bridge St.

Jacksonville, NC 28540

++ END OF INSTRUCTIONS TO BIDDERS ++

00410-1 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

BID FORM

RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

TABLE OF ARTICLES

1. Bid Recipient

2. Bidder’s Acknowledgements

3. Bidder’s Representations

4. Basis of Bid

5. Time of Completion

6. Attachments to this Bid

7. Defined Terms

8. Bid Submittal

00410-2 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

ARTICLE 1 - BID RECIPIENT

1.01 This Bid is submitted to:

City Clerk City of Jacksonville 815 New Bridge Street Jacksonville, NC 28540

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the price(s) and within the times indicated in this Bid and in accordance with the Bidding Documents and to the entire satisfaction of the City of Jacksonville, N.C. The Bidder understands that no money will be allowed for extra work except as set forth and agreed to in writing, or as specified in the Contract Documents; and further agrees to accept in full compensation therefore the prices named in the attached and initialed schedules and except as otherwise provided in the contract specifications, such prices only.

ARTICLE 2 - BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement for Bids and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. Bidder will sign the Agreement and will furnish the required contract security, and other required documents within the time periods set forth in the Bidding Documents.

ARTICLE 3 - BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

00410-3 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, if any, and the following Addenda, receipt of all of which is hereby acknowledged.

Addendum No. Date Received Addendum No. Date Received

B. Bidder has examined and carefully studied the City of Jacksonville’s Manual of Specifications, Standards and Design, most recent revision;

C. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

D. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

E. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 4.02 of the General Conditions, and (2) reports and drawings of Hazardous Environmental Conditions identified at the Site, if any, which that have been identified in the Supplementary Conditions as provided in Paragraph 4.06 of the General Conditions.

F. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may effect cost, progress or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of

00410-4 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01 construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

G. Bidder does not consider that any further examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

H. Bidder is aware of the general nature of work (if any) to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

I. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies and data with the Bidding Documents.

J. Bidder has given Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Owner is acceptable to Bidder.

K. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

3.02 Bidder further represents that:

A. This Bid is genuine and is not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding;

C. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner; and

00410-5 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials Abatement Project Bid No. FY 27-01

D. No person or persons acting in any official capacity for the Owner are directly or indirectly interested in this Bid, or in any portion of the profit thereof.

ARTICLE 4 - BASIS OF BID

4.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Lump Sum Bid Price of _____________________________________________ words

Dollars and________________________Cents ($______________________).

(numerals)

Describe Method of Disposal:

PROJECT TOTAL IN WORDS: ____

Bidder acknowledges that estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price items will be based on actual quantities of Unit Price Work, determined as provided in the Contract Documents.

ARTICLE 5 - TIME OF COMPLETION

5.01 Bidder agrees that the Work will be substantially complete and completed and ready for final payment in accordance with Paragraph 14.07.B of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

5.02 Bidder accepts the provisions of the Agreement as to liquidated and special damages in the event of failure to complete the Work within the Contract Times.

00410-6 AUGUST, 2026

Bid Form Document RFB-USO Dismantling & Hazardous Materials…