DID_ShipANDPack.pdf

This Data Item Description (DID) outlines the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy (DI-MGMT-80503), a standard form used by contractors to notify the government when freight contents do not match shipping documents. The document provides detailed preparation instructions for completing Standard Form 364, specifying how to report discrepancies in shipping, including precise guidelines for each field such as date of preparation, report number, shipper's information, transportation documents, billing data, and discrepancy details.

The DID is applicable when contractors receive government materials during defense contract performance and serves two primary purposes: (1) to enable contractors to notify the government about freight content inconsistencies, and (2) to provide basic documentation supporting property and financial inventory accounting records. The document includes comprehensive instructions for completing each section of the form, with specific guidance on entering data like shipping identifiers, transportation document information, contract details, quantities shipped and received, discrepancy codes, and action codes for addressing shipping or packaging issues.