DID 80503 Shipping and Packaging Discrepancy.pdf

This is a Data Item Description (DID) for the Report of Shipping (Item) and Packaging Discrepancy, identification number DI-MGMT-80503. The DID establishes the format and content requirements for reports that contractors must submit to notify the government when freight contents do not agree with shipping documents. The principal uses of the report are to support adjustment of property and financial inventory accounting records and to provide information as a basis for claims. The report is applicable when contractors receive government materiel during performance of defense contracts.

The report must be prepared on Standard Form 364 and submitted to the appropriate contract administration office. Key data elements include the date of preparation, report number (based on the contract DOD Activity Address Code followed by a four-digit sequential number), recipient information (TO), shipper information (FROM), shipping invoice details, transportation document information, item number and nomenclature, unit of issue, quantities shipped and received, unit price, total cost of discrepancy, discrepancy code, action code, and remarks. The form includes standardized condition of material codes and action codes to classify discrepancies. Item 12 (Remarks) is used for supplemental information requiring clarification, including cost breakdowns, specific details about materials, lot or batch numbers, manufacturing dates, and inspector information. The reverse of SF 364 contains disposition instructions for handling the discrepant material, including options for processing with service/agency directives, retaining material at no charge, or shipping material to a specified location. Distribution of the completed report is unlimited for public release.