DID 80503.pdf

This is a Data Item Description (DID) document that provides detailed instructions for completing Standard Form 364 - Report of Shipping (Item) and Packaging Discrepancy. The document (DI-MGMT-80503) enables contractors to notify the Government when freight contents do not match shipping documents and provides the basis for property/financial inventory accounting adjustments and claims.

The document outlines specific requirements for completing each field of SF 364, including date formats, report numbering conventions using DODAAC codes, addressing requirements, and detailed instructions for documenting discrepancies in shipping quantities, unit prices, and packaging. Key components include requirements for documenting transportation information, shipper details, invoice references, and discrepancy codes. The form is applicable when contractors receive Government materiel during performance of defense contracts and requires documentation of specific details such as NSN/part numbers, quantities shipped versus received, unit prices, and total costs of discrepancies. The document includes a sample form and emphasizes proper documentation of shortages, damages, and other shipping/packaging irregularities.