Dialogues on the Experiences of War 2023.pdf

Notice of Funding Opportunity

Dialogues on the Experiences of War

Funding Opportunity Number: 20230907-AV

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.163

Application Deadline: September 7, 2023

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Education Programs Email: dew@neh.gov Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:dew@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Education Programs is accepting applications for the Dialogues on the Experience of War program. This program supports the study and discussion of important humanities sources about war and military service, in the belief that these sources can help U.S. military veterans and others think more deeply about the issues that they raise. Dialogues discussion groups may include exclusively veterans (including a subset of veterans such as students or residents of a group facility);

civilians; military-affiliated persons; or any mix of these groups.

Funding Opportunity Title Dialogues on the Experiences of War Funding Opportunity Number 20230907-AV Federal Assistance Listing Number 45.163 Optional Draft Deadline July 27, 2023, 11:59 p.m. Eastern Time Application Deadline September 7, 2023, 11:59 p.m. Eastern Time Anticipated Award Announcement April 2024 Anticipated FY 2024 Funding Approximately $1,000, 000 Estimated Number and Type of Awards Approximately 10 grants Award Amounts Up to $100,000 Cost Sharing/Match Required No Period of Performance 12 to 24 months

Projects must start between May 1, 2024, and September 1, 2024.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/education/dialogues-the-experience-war

Pre-Application Webinar (recording) Live Q-and-A

There will be a pre-recorded webinar posted on the program resource page by June 16, 2023.

Live Q&A session: June 29, 2023, at 1:00 p.m.

Eastern Time. Click here to join

Published June 6, 2023 https://www.neh.gov/grants/education/dialogues-the-experience-war https://www.neh.gov/grants/education/dialogues-the-experience-war https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODc0Y2VjNmEtNDdkMS00NTM4LTg4MGYtY2JhMjEwODU0ZTY1%40thread.v2/0?context=%7b%22Tid%22%3a%2293b06459-c77d-44b6-af7f-e813cddcdcc3%22%2c%22Oid%22%3a%223995cb2d-3e1c-413e-b2a7-1103a314839b%22%7d

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Table of Contents

Executive Summary ................................................................................................ i

Table of Contents ................................................................................................... ii

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Dialogues on the Experience of War program, which supports the study and discussion of humanities sources about diverse experiences of military service and war through projects that draw on the humanities to connect veterans and civilians.

Veterans currently comprise close to seven percent of the adult population of the United States.

Along with those in active duty or serving as reservists, veterans’ service and experiences have affected their fellow Americans and people and places around the world in ways not widely understood or examined. The Dialogues on the Experience of War program supports projects that use humanities approaches and resources to explore the human experiences of war and military service and their repercussions for those directly and indirectly involved. While the forms and technologies of war and military engagement may change over time, deeper questions and connections persist and often find expression through the humanities. Dialogues projects enable veterans and civilians to consider their own experiences in light of these questions and within the broader context and perspectives such humanities methods and resources provide.

Dialogues projects create communities of inquiry by engaging participants in recurring, in-depth group discussions of meaningful themes, sources, and issues. All projects first build a cohort of discussion leaders and prepare them to facilitate these discussions. Dialogues projects thus offer especially transformative learning experiences for all who participate.

Dialogues Project Requirements Awards of up to $100,000 support two required components:

• Discussion programs: The convening of at least two sustained discussion series focused on humanities resources and themes that address the experiences of war and military service. Each series should convene approximately fifteen participants who will attend all sessions. Sessions may be in person, virtual, or in a hybrid format, but they must provide enough time to build intellectual community among the participants.

• Preparatory programs: The creation of an in-person or virtual preparatory program to recruit, train, select, and mentor individuals to serve as discussion leaders for the series. Projects may prepare a larger cohort of discussion leaders if they wish to have them serve as co-facilitators or as alternates, with a suggested minimum of one facilitator working with no more than fifteen participants.

NEH does not prescribe a particular format or schedule for either the preparatory or discussion programs; you may tailor your design to the needs of your audience, project team (including discussion leaders), partners, and host sites. Dialogues projects may offer academic course credit for the preparatory and/or discussion programs or may integrate these programs into existing courses. For projects focused primarily on curricular development in higher education, consider the Humanities Initiatives, Spotlight, and Humanities Connections programs.

Dialogues projects may take a wide variety of forms. See the program resource page for examples.

https://www.neh.gov/program/humanities-initiatives-colleges-and-universities https://www.neh.gov/program/spotlight-humanities-higher-education https://www.neh.gov/grants/education/humanities-connections

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See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

Discussion programs Discussion programs must allow for deep engagement with the humanities sources. Discussions should engage all participants in shared explorations of open-ended questions about war and military service, such as the nature of service, the place of veterans and the military in society, the meaning of heroism, the ethics of war, or what defines patriotism. You should select humanities sources that enable participants to view their own experiences in relation to human experiences and perspectives distinct from their own. You may include sources that predate living memory and are drawn from different genres. You must engage and support participants in thorough and sustained dialogues.

Discussion programs must:

• treat at least two different wars in depth

• focus on the close study of humanities sources with a diverse range of perspectives

(drawn from genres such as oral histories, visual art, memoirs, military biographies, speeches and letters, philosophical writings, documentary films, and fiction)

• engage participants in deep discussion of the selected humanities sources and the issues that they raise

• convene participants in person, virtually, or in hybrid formats for recurring sessions that include enough time to build trust and intellectual community and foster sustained and inclusive dialogue

Preparatory training programs You must develop a preparatory program to train discussion leaders. The format, length, and methodology of the preparatory program may vary, but you must tailor the recruitment, training, selection, and guidance of the discussion leaders to their needs and strengths and to the goals of the program.

Depending on the needs of your group, preparatory programs may include:

• close study of the humanities sources at the heart of the discussions

• modeling and practice in leading humanities discussions (e.g., posing questions designed to explore texts and elicit discussion of the texts’ contemporary relevance; articulating rules of civil discourse; encouraging group inquiry; moderating disagreements)

• development of discussion leaders’ knowledge and awareness of the diverse backgrounds and perspectives of military veterans and service members

• criteria for the selection of preparatory program participants and of those who serve as discussion leaders

• plans to mentor, support, and evaluate discussion leaders throughout the period of performance

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Evaluations Best practices show that an additional survey of the discussion leaders after they have led a discussion series serves the evaluation of the preparatory programs particularly well. At a minimum, each project must include at least two basic evaluations:

• A survey of discussion leaders after completion of the preparatory program

• A survey of participants in the discussion groups

Indicators of Success A successful Dialogues on the Experience of War project:

• shows how writers, artists, historians, philosophers, and others have portrayed military service and war from diverse points of view

• draws on humanities scholarship and understanding of military service in its approach to the selection and interpretation of humanities sources and themes

• considers universal as well as particular experiences of military service and war

• enables participants to consider their own perspectives in a broad and comparative context, guided by open-ended questions about subject matter and the themes

• fosters participants’ intellectual growth and self-understanding through sustained and interactive discussions

• involves humanities scholars and others with relevant experience or expertise in the core project team and who have expressed commitment to the project

• encourages the respectful exchange of ideas and builds a community of inquiry, trust, and shared learning

Special guidance for prior recipients If you previously received a Dialogues award, you must indicate how the current proposal draws on insights gained and lessons learned from your prior project(s). Your current proposal may involve any of the following objectives:

• reprise, deepen, or refine thematic approaches, humanities sources, or conceptualization of the programs

• enhance recruitment, selection, or mentoring practices for the preparatory and discussion programs

• build capacity for smaller organizations or remote communities to offer Dialogues programs

• develop or extend a local, regional, or national network of Dialogues programs

• create and disseminate project resources for preparatory and discussion programs, such as training videos, facilitator resources, reading and resource lists, source materials, and evaluation forms and guidance

To these ends, you may use award funds to support activities that enable you to revise and enhance your project, such as: evaluation of program components; meetings and workshops;

travel and convening expenses; or other means of sharing resources and best practices with project partners or across a wider programming community.

Prior Dialogues recipients must respond to additional 27Treview criteria and must provide the evaluations conducted for their previous project in Attachment 6: Evaluations.

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2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas. NEH will give all applications equal consideration in accordance with the program’s review criteria.

NEH encourages projects that include Native American organizations and communities as applicants and project partners.

American Tapestry: Weaving Together Past, Present, and Future American Tapestry: Weaving Together Past, Present, and Future is a wide-ranging special initiative at NEH that leverages the humanities to tackle some of the most pressing challenges of our time: strengthening our democracy, advancing equity for all, and addressing our changing climate. The initiative encourages humanities projects that elevate the role of civics in schools and public programs, advance knowledge of the country’s history and political institutions, and examine threats to its democratic principles. The initiative also encourages projects that explore the untold stories of historically underrepresented groups and build capacity at cultural and educational institutions to benefit underserved communities. Finally, the initiative welcomes projects that promote research into the historical roots and cultural effects of climate change and support the cultural and educational sectors in building climate resilience. By supporting humanities projects that align with these three themes—strengthening our democracy, advancing equity for all, and addressing our changing climate—the American Tapestry initiative seeks to tell our country’s history in all its complexity and diversity.

United We Stand: Connecting Through Culture Hate must have no safe harbor in America – especially when that hate fuels the kind of violence we’ve seen from Oak Creek to Pittsburgh, from El Paso to Poway, and from Atlanta to Buffalo.

When ordinary Americans cannot participate in the basic activities of everyday life – like shopping at the grocery store or praying at their house of worship – without the fear of being targeted and killed for who they are, our security as well as democracy are at risk. In coordination with the White House “United We Stand” Summit in September 2022, NEH https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/news/american-tapestry-weaving-together-past-present-and-future

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launched a new initiative titled United We Stand: Connecting Through Culture that uses the humanities to combat hate-motivated violence and promote civic engagement, social cohesion, and cross-cultural understanding. As a part of this initiative, NEH encourages humanities projects that further our understanding of the nation’s racial, ethnic, gender, and religious diversity; examine the sources of hate and intolerance in the United States; and explore progress towards greater inclusiveness.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $100,000. This includes the sum of direct and indirect costs.

NEH anticipates awarding approximately $1,000,000 among an estimated 10 recipients.

NEH will award successful applicants outright funds, which are not contingent on additional funding from other sources.

NEH will not determine the amount available until Congress makes appropriations for FY 2024.

NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingent action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance up to 12 to 24 months with a start date between May 1, 2024, and September 1, 2024.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of a month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies https://www.neh.gov/unitedwestand https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home

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• a federally recognized Native American Tribal government

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

To be eligible, your organization must make substantive contributions to the success of the project and must not function solely as a fiscal agent for another entity.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

2. Cost Sharing NEH does not require cost sharing in this program.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in their evaluation of applications.

If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar. NEH will certify the allowability of these gifts before releasing federal matching funds.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance. See the NEH Federal Matching Funds Guidelines.

Include required third-party non-federal gifts on your Research and Related Budget and identify them in your budget justification.

You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice. An individual may not serve as project director for multiple proposed projects under this notice.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403

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disallow costs or reject applications that include overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release federal matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at dew@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed page limits or deviate from formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20230907-AV. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3. Unique Entity Identifier and System for Award Management.

Contact dew@neh.gov to request a paper copy of this notice.

If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 mailto:dew@neh.gov https://www.neh.gov/grants/policy-on-late-submissions

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2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, NEH encourages you to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

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Application Component Table Application Component File Name Designation Page limit Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget

Required

Attachments Form Required Attachments 1: Narrative narrative.pdf Required 10 (mandatory) 2: Discussion program schedule and syllabus discussion.pdf Required 2 (suggested)

3: Preparatory program schedule and syllabus preparatory.pdf Required 2 (suggested)

4: Work plan workplan.pdf Required 5: Résumé(s) of key project personnel resumes.pdf Required 2 pages per resume (suggested)

6. Evaluations evaluations.pdf Required for prior recipients

7: Letters of commitment commitment.pdf Recommended 8: Other supporting materials materials.pdf Recommended 50 (suggested)

9: Subrecipient budget(s) subrecipient.pdf Conditionally required

10: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to ten single-spaced pages. Do not include an executive summary, cover page, or a table of contents. You may include images, charts, diagrams, footnotes, or endnotes if they fit within the page limit.

Organize your narrative using the following headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

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Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

a. Summary of the project (aligns with all review criteria) Provide a one-paragraph summary of the scope, structure, and setting of the proposed preparatory and discussion programs. Briefly describe the wars you will cover, the topics and themes you will address, and the genres of humanities sources you will consider (such as historical writings, memoirs, military biographies, speeches and letters, philosophical writings, documentaries, fiction, and artworks). If you have previously received a Dialogues award, state that here.

b. Project development – prior recipients only (aligns with all review criteria) If you have previously received a Dialogues award, you must include this section in your narrative. Provide copies of the evaluations conducted of your previous project in Attachment 6:

Evaluations. All other applicants should skip this section.

Describe how the proposed project builds on past Dialogues work in its design and scope, including lessons learned in earlier implementation of the project, and revisions based on discussion leader and participant evaluations. If needed, explain any revisions more fully in the relevant sections of the narrative.

c. Intellectual rationale (aligns with review criteria Intellectual quality and Design quality) State the project’s goals and intended outcomes. Explain the rationale for selecting the conflicts, themes, and humanities sources, and how they form a connected program of study. Identify the intended audiences and describe how the project’s format supports its aims.

d. Discussion programs for military veterans and others (aligns with review criteria Intellectual quality, Design quality, and Impact) Discuss the specific humanities content of the programs. Elaborate on the topics, themes, conflicts, and sources at the heart of the discussions. Identify the humanities sources and other resources you will provide the participants. Specify how you will use the humanities sources to address the central themes of the discussion programs. Indicate how multiple viewpoints, dialogic methods, and selected themes will enrich the discussions. Include examples of how you will use open-ended questions and sources.

Describe the intended participants of the discussion groups. The discussion groups could include solely veterans (including a subset of veterans such as students or residents of a group facility); civilians; military-affiliated persons; or any mix of these groups.

Describe the discussion program format, including the frequency and length of the sessions and the number of participants (per group and in total). Describe how you will publicize the discussion groups and how you will recruit the participants. Describe the facilities for either in-person or virtual discussion programs, and any accommodations to address participants’ needs (such as mobility or child-care) for in-person convenings.

In Attachment 2: Discussion program schedule and syllabus, provide a schedule and syllabus for the discussion groups.

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e. Preparatory program for discussion leaders (aligns with review criteria Design quality and Impact) Describe the specific goals, organization, and content of the preparatory program, and who will participate in it. Explain how you will recruit, select, train, and mentor or guide them throughout the preparatory and discussion programs. You may include more participants in your preparatory program than you ultimately select to lead your discussion programs. Include specific selection criteria, activities, and sufficient time and resources to ensure discussion leaders are well-prepared to guide deep and sustained discussion of the proposed themes and sources. Explain plans for the mentoring and guidance of discussion leaders, including how the project team would provide oversight and support to the selected discussion leaders during the discussion programs.

Outline the resources and preparation that would enhance discussion leaders’ understanding of the diversity of veteran and military experience. Discuss how you will model the practice of facilitating discussion and what methods and sources (including proposed sources for the discussion programs) you would use. Identify study guides or other resources you will make available to preparatory program participants. In Attachment 3: Preparatory program schedule and syllabus, provide a detailed schedule and syllabus for the preparatory program.

f. Project team (aligns with review criteria Intellectual quality and Design quality) Identify the roles and the expertise or experiential qualifications of the members of the project team, including the project director, scholars, consultants, and staff providing logistical or administrative support. If the project has an advisory board, identify the humanities scholars, veterans, and other individuals who will serve and describe how they would support the project.

You are required to submit résumés in Attachment 5: Resumes of key personnel.

Letters of commitment from leaders of the preparatory program and any key individual collaborators on the project are recommended as Attachment 7: Letters of commitment.

g. Institutional context (aligns with review criteria Design quality and Impact) Describe your mission, resources, and capacity to support the proposed activities. You may provide a letter of support from your institution in Attachment 7: Letters of commitment, but it is not required. If the project involves an academic course or the offering of course credit, NEH recommends you include a letter of support from the institution.

If the project involves collaboration or partnership with organizations, describe how their mission and resources would support the project. NEH recommends you include a letter of commitment from any individual consultant(s) or collaborating organization(s) in Attachment 7: Letters of commitment.

h. Evaluation (aligns with review criteria Intellectual quality, Design quality and Impact) Describe your plans for formative and summative evaluation of the preparatory and discussion programs, and the methods you intend to use. Your evaluation plan should address the thematic approach, humanities content, and other key elements of the program (e.g., structure, the host facilities). Discuss how your formative evaluation will inform the project. For instance, you

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might alter repeated discussion sessions based on feedback from participant surveys or other evaluative methods.

NARRATIVE GUIDANCE

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

a. Summary of the project Intellectual quality

Design quality

Impact

Additional criteria for prior Dialogues recipients

b. Project development (prior

Dialogues recipients only)

Intellectual quality

Design quality

Impact

Additional criteria for prior Dialogues recipients

c. Intellectual rationale Intellectual quality

Design quality

d. Discussion program for military veterans and other participants

Intellectual quality

Design quality

Impact

e. Preparatory program for discussion leaders

Design quality

Impact

f. Project team Intellectual quality

Design quality

g. Institutional context Design quality

Impact

h. Evaluation 27TIntellectual quality

Design quality

Impact

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification. Complete the SF-424 Application for Federal Assistance - Short Organizational prior to completing your Research and Related Budget.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

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The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you only request outright funds, your budget should include only the funding you are requesting from NEH. If you request federal matching funds, your budget must equal the total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the allowability of gifts for matching purposes.

The total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds NEH offers.

If you provide voluntary cost share, do not include it on the Research and Related Budget form.

You may describe it in your budget justification.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. Costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge the same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields Your SF-424 Application for Federal Assistance - Short Organizational form should pre-populate introductory fields. If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should match the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F

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Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may use both columns if your institutional policy requires separate accounting for academic and summer months. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits may include the costs of leave (e.g., vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

Administrative/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if they meet the following conditions:

• The administrative or clerical services are integral to a project or activity.

• The individuals can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not recover the costs as indirect costs.

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If you include administrative or clerical salaries in your budget as direct costs, describe how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing. You may charge depreciation in compliance with 2 CFR § 200.436. If you lease equipment, include equipment rental/user fees in F. Other Direct Costs.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. If NEH funds your project, you must include the requirements of this section in all subawards, contracts, and purchase orders for work or products.

List each item of equipment you plan to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Detail costs for each trip in your budget justification. If you make non-refundable travel arrangements, it is at your own risk.

You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

Include funds for the project director(s) to attend a two-day meeting in Washington, D.C., in June 2024.

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You may not use NEH funds to attend regularly occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs Participants are the beneficiaries, not the providers, of a service or training opportunity (such as a workshop, conference, seminar, or symposium) funded by a federal award.

2 CFR § 200.1 defines participant support costs as direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

2 CFR § 200.432 defines a conference as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, and which is necessary and reasonable for successful performance under the federal award.

Include supporting information in your budget justification. If you or your participants make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

If you claim indirect costs, exclude participant support costs from the MTDC base. The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the requested funds for participant stipends.

3. Travel Enter the requested funds for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage, public…