Diabetic shoe vendor.docx

Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product or Service

The Veterans Home at Holyoke (“Holyoke”) of the Commonwealth of Massachusetts announces its intent to Purchase a Proprietary Product or Service pursuant to the Commonwealth’s Due Diligence Posting policy, to accept the following from (“Orthotics and Prosthetics Labs, Inc. (O&P Labs)” or “Offeror”), pending the results of this Notice of Intent (“Notice”):

Description

· Orthotics and Prosthetics Labs, Inc. Conducts On-site Orthotic/Diabetic shoe fittings and sales for the Veteran residents of the Massachusetts Veterans Home at Holyoke.

· There is no minimum number of Veterans to be scheduled as a requirement for on-site clinics (The Veterans Home can request the Vendor to come in as needed regardless of how many Veterans need to be seen).

· Clinics can be scheduled with limited notice.

· Vendor will direct bill Veterans and/or applicable third-party payers.

Holyoke is posting this Notice rather than conducting a full procurement because Holyoke believes this opportunity promotes the Executive Office of Veterans Services’ mission to act as the primary advocate on behalf of all the Commonwealth’s veterans and represents the best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must:

· Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Secretariat, must submit a Response to this posting containing evidence of their qualification and interest as well as documentation that Offeror can provide a comparable or better offer. All required information must be submitted by 5:00PM (prevailing Eastern Time) on August 29,2025, as follows:

If, after the posting deadline has passed, interest is generated by this Notice, Holyoke will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

· An online job aid on how to create a quote in Commbuys https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download

· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.