DHW - Touchpoint med storage 9-15-2026.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 23523

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Department of Health and Welfare

Agency Acronym*

DHW

Requestor Name* Steve Barclay

Phone* 208-334-5735

E-mail* steve.barclay@dhw.idaho.gov

Property Being Purchased:* TouchPoint Medical TPM-C-30083 secured electronic medication dispensing/storage cabinet system

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:steve.barclay@dhw.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* TouchPoint Medical

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$63,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

One (1) TouchPoint Medical TPM-C-30083 secured electronic medication dispensing/storage cabinet system (or current equivalent TouchPoint Medical model), to be installed at GA-C. Includes controlled and logged user access, medication inventory and expiration tracking, separate storage for controlled, legend, and OTC medications, and VPN connectivity to interface with the existing companion dispensing unit located in the pharmacy.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need* Describe the Agency's business need for the requested property https://adminrules.idaho.gov/rules/current/38/380501.pdf

DHW must replace an aging medication dispensing unit at GA-C that provides secure after-hours and weekend medication access when the pharmacy is closed. The replacement must interface via VPN with the existing pharmacy companion unit to keep inventory, access logs, and controls synchronized.

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Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

The existing GA-C dispensing unit operates as a networked companion to a unit already installed in the pharmacy, linked by a dedicated VPN so that medication inventory, transaction history, and user access records stay synchronized between the two locations. TouchPoint Medical's TPM-C-30083 uses the same proprietary network and software architecture as the existing pharmacy-side unit and is the only equipment confirmed to interface with it without modifying or replacing the pharmacy unit as well. A different manufacturer's system would require replacing both units to achieve a working companion interface, which exceeds the scope and funding of this request.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

The agency identified two vendors serving this market: TouchPoint Medical (formerly Med-Dispense) and BD Pyxis (Becton Dickinson). BD Pyxis Pro MedStation specifications were obtained and reviewed (attached), but Pyxis units use a proprietary architecture that is not compatible with the existing TouchPoint-linked pharmacy companion unit. Selecting Pyxis would require simultaneously replacing the existing pharmacy unit to restore companion connectivity, which is outside the scope and budget of this request. No other vendors offering compatible companion-linked dispensing equipment were identified.

File Upload and Certification

Notes Prior unit was purchased circa 2008 (VPO 4973 / VRQ3908). No solicitation or contract number is on file; agency records only go back to 2013.

Although a specific number cannot be located, the agency believes the original purchase was made through a solicitation. Estimated budget:

$63,000. BD Pyxis Pro specifications and a TouchPoint Medical TPM-C-30083 drawing/quote were reviewed as part of the alternatives research and are attached.

File Upload

TouchPoint - medDISPENSE EDU Sole Source Letter - Idaho State Hospital South.pdf 137.6KB bd-pyxis-pro-medstation-dispensing-system-specifications.pdf 4.14MB

Med-dispense from Touch Point.pdf 47.41KB

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-09-09

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-09-15