DHS DOAD-II LSJ FY25-061_Redacted.pdf

OPOAM 3008.405-6

Limited-Sources Justification (LSJ)

For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY25-061 - 1 -

LSJ No.: FY25-061

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Financial Operations (OFO) proposes to award a logical follow-on order directly to Guidehouse, Inc. pursuant to FAR 8.405-6(a), Limiting Sources.

2. Nature and/or description of the action being approved.

DHS/OPO intends to limit the number of sources solicited pursuant to FAR Part 8.405- 6(a) for the procurement of International Organization for Standardization (ISO) 9001 Post Certification Maintenance support services to Proposed Contractor: Guidehouse Inc., 1676 International Dr, Suite 800, McLean, Virginia 22102-3600.

3. Description of Supplies/Services.

These services are currently being performed by Guidehouse Inc. via a Task Order off of General Services (GSA) Multiple-Award Schedule (MAS) No. GS-00F- 045DA / 70RDAD21FR0000119 set to expire on March 04, 2025. The contractor is of Financial Operations (OFO) in their efforts to maintain and sustain the ISO 9001 Certification, conduct Continual Quality Improvement, provide Robotic Process Automation training through the Bot University Program, and perform Process Optimization. The contractor must possess the knowledge, capability, and expertise with Strategic Financial Operations Support, Continual Quality Improvement, Robotic Process Automation, Process Optimization, and ISO 9001:2015 Post-Certification Maintenance.

Total value of this action is $2,044,752 as detailed below:

Period Length Monthly Cost Total Base Period 6-month Option Period 1 3-month Option Period 2 3-month Total $2,044,752

For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY25-061 - 2 -

4. Authority and supporting rationale.

This acquisition is being conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies, in accordance with FAR 8.405-6(a), Limiting Sources. An award will be made in the interest of economy and efficiency as a logical follow-on to Task Order No. 70RDAD21FR0000119 pursuant to FAR 8.405-6(a)(1)(i)(C).

DHS competitively solicited and awarded Guidehouse, Inc., Task Order No.

70RDAD21FR0000119 under the GSA MAS using the ordering procedures at FAR

8.405. There has been no prior sole-source or limited source extensions of Task Order 70RDAD21FR0000119. It is necessary to limit competition for new work described herein as a logical follow-on to Task Order 70RDAD21FR0000119 to complete in-process maintenance and support work. The current contractor supports several critical organizational initiatives and operational requirements. These initiatives and ts ISO certification, comply with DHS financial operations policies, and adhere to quality processes and procedures to better serve their customers.

There is a critical and urgent need for continued support without a break in service. If there is a break in service, OFO will lose its ability to maintain their current quality management system and related quality processes and compliance with ISO standards which would result in a loss of 9001:2015 certification. OFO is in the middle of critical ongoing operational and organizational changes in line with their strategic plan support, OFO will not be able to complete the ongoing process changes that are required for OFO to align with organizational changes that are occurring and to provide customer service in compliance with its Quality Policy.

The short-term, non-competitive logical follow-on contract is necessary to prevent gaps in these critical service and allows OCFO additional time to plan and recompete a larger scope and size follow-on effort that helps meet future OCFO needs. Use of any other contractor on this short-term, logical follow-on bridge contract would involve a substantial duplication of costs and time and ultimately lead to delays that would s

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The Contracting Officer has determined that issuing the proposed logical follow-on task order to Guidehouse Inc. for supporting the maintenance and sustainment of the ISO 9001 Certification, conducting Continual Quality Improvement, and performing Process

LSJ No: FY25-061 - 3 -

Optimization represents the best value and will result in the lowest overall cost, This logical follow- Federal Supply GSA has already established fair and reasonable pricing based on competition for the multiple award schedule. The Contracing Officer will also compare pricing to the Independent Government Cost Estimate (IGCE) as well as the current pricing under Task Order No. 70RDAD21FR0000119 for similar services to ensure follow-on pricing is indeed fair and reasonable for this follow-on effort.

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

Market research was conducted as part of the acquisition process in awarding the current Task Order No. 70RDAD21FR0000119 as well as reviewed and revised for the the logical follow-on with Guidehouse Inc. Market research showed that issuing both the previous and current, follow-on solicitation utilizing GSA MAS accordance with FAR 8.405 was the best acquisition strategy to procure these 9001 Post Certification Maintenance support services for OCFO. The short-term, non-competitive logical follow-on task order is necessary to prevent gaps in these critical services and allows OCFO additional time to plan and recompete a larger scope and size follow-on effort that helps meet future OCFO needs.

7. There are no additional facts supporting the limited-sources justification.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration (i.e., limited-sources) before any subsequent acquisition for the supplies or services is made.

The current task order was competitively awarded under the GSA MAS and the pending follow-on long term solution will be competitively awarded as well with sufficient competition expected. This short-term, non-competitive logical follow-on contract is necessary to prevent gaps in these critical services and allows OCFO additional time to plan and recompete a larger scope and size follow-on effort that helps meet future OCFO needs.

9. DHS intends to post this requirement on System for Award Management (SAM.gov) pursuant to FAR 8.405-6(a)(2)(i).

LSJ No: FY25-061 - 4 -

10. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the minimum need and that the supporting data, which form a basis for the Limited-Sources Justification, are accurate and complete.

2/12/25

Michael Cranney Date Technical Representative/COR

OCFO/OFO

11. Contracting Officer Certification.

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief:

2/12/25

Matthew Wetzel Date Contracting Officer

DHS/OPO/DOAD II

12. Approval.

Antoinette Clay Date Procuring Activity Advocate for Competition Office of Procurement Operations

MICHAEL J

CRANNEY

MATTHEW

S WETZEL

Digitally signed by

MATTHEW S WETZEL

Date: 2025.02.12 10:11:06 -05'00'