A._DH_ROB_MCR_Sources-Sought,_rev.pdf

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR

DISTRICT HEAT SERVICE (INCL. OPERATION AND MAINTENANCE)

INTRODUCTION

The Theater Contracting Office Kaiserslautern is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement District Heat Service (incl. operation and maintenance) up to the exchange-point (EP) for the Rhein Ordinance Barracks Medical Replacement Center (ROB MCR) currently under construction at 67685 Weilerbach (Germany). Heat supply shall commence on or about 1 January 2021. The intention is to procure these services on a competitive basis

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE / MARKET

RESEARCH, THIS REQUIREMENT MAY BE PROCURED THROUGH FULL AND

OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

67685 Weilerbach, L 369, Germany, ROB MCR estim. 5% estim. 95%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE

TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES WILL NOT BE RETURNED

TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE

PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION

FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL

BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The Corps of Engineers (CoE) is designated as the requiring activity. In accordance with these assignments, CoE provides the following: design and construction of the ROB MCR.

REQUIRED CAPABILITIES

The Contractor shall provide district heat (including operation and maintenance of a co-generation unit provided and owned by the US Government) in support of the ROB MCR.

a) Planned District Heat EP: See attached .pdf entitled “District Heat Exchange Point as of 28 MAR 18: EP- Southeast corner of Central Utility Plant (CUP) 1.”

b) Estimated demand values:

(1) Supply Temperature needed at CUP 1:

Minimum: 80 degrees Celsius.

Preferred: 85 degrees Celsius.

(2) Estimated Maximum Heat Capacity: 8.8 MW

(3) Estimated Maximum Heat Consumption: 10.850 MWh/year

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and

2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to:

1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated;

2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and

4) provide services under a performance based service acquisition contract.

ELIGIBILITY

The applicable NAICS code for this requirement is 22 13 30. The Product Service Code is S 119. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

Please answer the following questions and provide the documents as requested:

a) What line routing would you follow from your heating plant to the EP?

Please provide a drawing reflecting your recommended pipe routing.

b) How much time (for construction, obtaining approvals, etc.) would be needed in order to provide district heat to the EP?

Please provide a progress schedule reflecting your milestones and estimated duration of the entire project.

c) What diameter supply and return line would you use from your heating plant to the EP?

d) A Third Party Heating Plant cannot be constructed on the Hospital Site due to environmental permitting concerns. How will you ensure an uninterrupted supply of district heat to the EP in compliance with the attached 2019 National Defense Authorization Act Section 2811 requirements to include a diverse energy (mixed-fuel) supply?

The response should:

1) explain which fuels will be utilized to supply district heat and how district heat production will continue in the event of a fuel supply disruption;

2) explain how fuels sourced from inside the Russian Federation will be minimized;

3) list the countries of origin for the fuels sourced;

4) explain how redundancy will be built into the district heat production system and delivery lines, and explain to what extent U. S. domestically sourced fuels can be utilized as a preferred source for furnished energy.

e) Price Inquiry: What is your rough cost estimate to provide the Maximum Heat Capacity to the EP? Please break it down into the following cost elements, if do-able:

(1.) Demand Charge I: Investment/Capital Cost (2.) Demand Charge II: Operation & Maintenance Cost per year (or if included in the

Consumption Price provide the respective ratio) (3.) Consumption Price per MWh

f) This documentation must also address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Provide a statement including current business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

6.) Include in your response your ability to meet the requirements in the Facility and

Safeguarding requirements.

The estimated period of performance for the delivery of district heat consists of 10 years (01 Jan 2021 (Fiscal Year (FY) ’21) with performance ending on 31 Dec 2030 (FY ’31)).

Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be Firm-Fixed Unit Price (with price adjustment clause), based on Federal Acquisition Regulation (FAR).

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch (either as .doc or .pdf). The deadline for response to this request is no later than 14:00 h Central European Time 30 October 2018. All responses under this Sources Sought Notice must be e-mailed to Peter.J.Flaskamp.LN@mail.mil and Frank.I.Hackbarth.LN@mail.mil and A.Marius.Fara.LN@mail.mil.

No phone calls will be accepted. All questions must be submitted to the contract specialists identified above in writing. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

*** End of notice *** mailto:Peter.J.Flaskamp.LN@mail.mil mailto:Frank.I.Hackbarth.LN@mail.mil mailto:A.Marius.Fara.LN@mail.mil