DHR Tallapoosa Co Fire Alarm Inspection and Equipment Determination Inspection FY24 Specification.docx

DHR Tallapoosa Co Fire Alarm Inspection FY24 Specification- 8-2-24 Site Visit required-all suppliers are required to visit the site. Site Visit and Time: Thursday, August 8, 2024 at 9:00 AM. The sign-in sheet must be completed and signed by suppliers and signed by the DHR county office. The sign-in sheet shall be available at the county office. All suppliers shall be on-site at the start time. Quote shall not be accepted from the supplier if the sign sheet is not completed and signed during site visit. In addition, suppliers shall determine and verify the device type and quantity of each. The site visit shall continue until all suppliers agree on device type and quantity of each. In lieu of discrepancy between suppliers on device type and quantity, the Finance Officer shall work with suppliers and determine correct device type and quantity. All quotes shall be submitted through the Alabama Buys system. The DHR County office shall turn in the completed sign-in sheet to the DHR General Services Purchasing Office, Montgomery, AL, after the site visit is completed.

After award, the supplier shall provide a detailed written device summary with quantity per device for that office. Supplier shall email detailed summary with quantity to the following email: tia.williams@dhr.alabama.gov.

Address:

DHR Tallapoosa Co.

1279 South Tallassee Street Dadeville, AL 36853 POC: Toni McCary – 256-825-3718 Main: 256-825-3700

Work Scope (Shall not include fire extinguisher, fire sprinkler, or backflow preventer inspections):

After Award - Perform a one-time inspection and include a detailed written device summary of existing fire alarm devices at the above DHR address. This inspection does not include fire extinguisher inspection, does not include fire sprinkler nor include backflow preventer inspection.

· Supplier shall inspect existing fire alarm equipment devices.

· Supplier shall determine devices on-site and provide Device type and quantity per device.

· Control panel -1

· Pull station – 5

· Ion Detector -0

· Photo Detector - 0

· Duct detector -2

· Heat detector -2

· Bells – 0

· Horns – 0

· Chimes -0

· Speakers - 0

· Smoke detector – 16

· Strobes – 0

· Horn Strobe- 0

· Water Flow Switch -1

· Tamper switch - 1

· If any of these devices are not present, the written summary shall note device quantity as a 0.

A. Fire Alarm Inspection – Line 1 Unit price shall represent the total costs for a one-time fire alarm inspection with a written device summary plus quantity. UOM is each.

· Repairs, part replacement, and emergency service work are not covered under this inspection service.

· Inspection shall be completed during normal working hours M-F only.

· Inspection shall be performed/completed no later than August 30, 2024.

· After the award contact POC to schedule

B. New Part/ Component Replacement discount (%) – Supplier shall enter percentage (%) discount off lists price in unit price field for new parts. UOM is each.

· Unit price represents the discount (%) percentage new part / component /device/ equipment is sold off retail list.

· Part / component is deficient for Fire Alarm use when determined not code compliant during inspection, OR during nonstandard site visit, OR due to damage.

· This line shall be used for solicitation purposes only to obtain % discount off list for new part purchase.

C. Technician labor rate/travel rate for repair service calls. Supplier shall enter technician labor rate per hour in unit price field. This rate applies to repairs/replacement, not labor during inspections. UOM is Hour.

· Unit price represents the technician standard hourly labor rate during non-standard site visit for repair. Includes travel (to & from site).

· Schedule office hours (M-F, 7:30 a.m.- 4:30 p.m.)- no overtime, no weekends, no holidays.

· All technicians that perform inspections on DHR equipment shall be NICET certified and hold current certification through term of agreement.

· This line shall be used for solicitation purposes only to obtain technician labor rate per hour for repair service.

D. Technician helper labor rate/travel rate for repair service calls.

· Supplier shall enter standard technician helper labor rate per hour in unit price field. This rate applies to repairs, not labor during inspections. UOM is Hour.

· Unit price represents the technician helper standard hourly labor rate during non-standard site visit for repair. Includes travel (to & from site).

· Schedule hours (M-F, 7:30 a.m.- 4:30 p.m.)- no overtime, no weekends, no holidays.

· This line shall be used for solicitation purposes only to obtain technician helper labor rate per hour for repair service.

E. New Part Replacement and Repairs- Supplier shall enter $0.00 in unit price field.

(This line shall be used for PO writing & Invoice purposes only).

· This line is set up to cover all costs associated with replacement or repair costs for fire alarm devices, components, parts, equip. not meeting code requirements, including travel costs (to & from site) job supplies, minimum billing fee if applicable, as related to replacements/repairs.

· This line includes labor costs associated with authorized repair during non-standard visit.

· This line shall not cover any costs associated with inspection.

· Upon award supplier shall provide standard parts price lists that includes part costs at lists price, contract discount percentage (%), and part unit price after discount. Price lists can help with budgeting and PO purposes. Current price lists shall be provided each yr. at renewal period

· Invoicing: Supplier shall provide a detailed invoice to show hourly labor rate, number of hours on site (including travel time to and from site), part cost at the retail list, % discount (in percent and dollar amount), and the price after discount. Payment terms: Net 30, paid in arrears after completion of testing and inspections. Supplier not to invoice prior to inspection completion.