DHR Chilton Co Fire Sprinkler_Back Flow Preventer Service Specification 8-1-24.docx

DHR Chilton Co Fire Sprinkler/Back Flow Preventer Service Specification 8-1-24 Site Visit required-all vendors are required to visit the site. The sign-in sheet must be completed and signed by vendors and signed by the DHR county office. The sign-in sheet will be available at the county office. Quote shall not be accepted from the supplier if the sign-in sheet is not completed and signed, and a separate summary of the itemized device inspection report provided of sprinkler and backflow systems, which means quantifying the number of wet and dry systems and quantifying the number of backflow systems. Previous inspection reports stated zero dry systems, one wet system, and one backflow system for the Butler County DHR Office. During the site visit, suppliers should confirm the type and number of systems. Location determined to be Back Riser Room.

Site visit is scheduled for Monday, 8/5/2024 at 11:00 am CST. The written summary shall include manufacturer of equipment, quantity of and system of and system type of all fire wet/dry sprinkler system and Back Flow system for this office. Summary shall be attached/uploaded into line-item comments of sourcing project when submitting electronic quote response or quote shall not be accepted. The DHR County office will turn in the completed sign-in sheet to the DHR General Services Purchasing Office, Montgomery, AL, after the site visit is completed.

Address:

DHR Chilton Co.

324 Health Center Drive Clanton, AL 35045 POC: Leigh Ann Boddie – 205-258-4914 Back-Up POCs: Janet Seals – 205-258-4913 (POC day of site visit) and Mary Edwards – 205-258-4938 Main (205) 258-4900

Award: Shall be based on lowest responsible bidder meeting all specifications.

Scope of Work:

This specification covers required fire sprinkler and back flow preventer inspections, equipment / part replacements, and repairs as defined within this specification. Includes all sprinkler and backflow devices & components tied to the sprinkler and backflow equipment.

Supplier Requirements:

Fire Sprinkler and Back Flow Preventer inspections shall be tested and inspected on annual basis per NFPA 25 standard guide to testing and inspecting fire sprinkler systems. Per NFPA 25 code requirement When Backflow system is protecting sprinkler then sprinkler shall be tested quarterly per code requirement.

This service specification does not cover Fire Alarm System Inspections or repairs and does not cover Fire Extinguisher Inspections or repairs. Supplier shall not perform any services or repairs that are not covered under this specification. Supplier shall not be paid for unauthorized service, repair, or replacement work not covered.

Supplier shall perform all sprinkler and backflow preventer inspections, per NFPA 25 standard guide to testing and inspecting fire sprinkler systems. Supplier shall comply with all required national, state, city, county, and local codes associated with Fire Sprinkler and Back Flow Preventer Inspections during the term of this PO service.

All technicians that perform inspections on DHR fire sprinkler systems and backflow systems during the term of this agreement shall maintain current (NICET) certification (National Institute for Certification in Engineering Technologies.

Supplier shall maintain a current business license during the term of this agreement.

Upon Award supplier shall not perform any service or inspection without purchase order in advance. Supplier shall schedule date and time for inspections through county office POC (point of contact) prior to service work performed. All inspections shall be scheduled in advance. Upon arrival on site, supplier shall sign in at front desk and contact county office POC upon arrival, prior to performing inspection. Supplier may be turned away if service appointment is not scheduled in advance.

Supplier shall provide DHR County Office with a service report at completion of inspections detailing service work description, date of service, and deficiencies, and itemizing sprinkler equipment & Backflow equipment.

Number of Sprinklers __1__ # - Make Model Size Orientation Finish Wet/Dry Qty. Location Type Size 1 TYCO CV-1FR 4in n/a n/a Wet 1 Back Riser Room n/a n/a

Number of Backflow Systems __1_

QTY MFG Model Size Serial Number Type Location 1 Wilkins 350ADA 4 in n/a n/a Back Riser Room

A. Fire Sprinkler Inspection Fee- Quarterly Inspection- Supplier shall enter unit price in bid line.

· Supplier shall perform all quarterly fire sprinkler inspections per NFPA 25 code requirement, and per all applicable National, State, County, and local code requirements.

· Per NFPA 25 code requirement when Backflow system is protecting Sprinkler system then sprinkler system is inspected quarterly.

· Unit Price represents routine quarterly inspection fee. Unit price represents quarterly inspection fee per region and shall include All associated costs of inspection such as cost of supplies, minimum billing charge if applicable, per trip travel (to & from site) plus labor costs associated with inspection. UOM is quarter.

· Unit Price fee for inspection does not include part replacement repair costs, nor repair labor costs for any part that may be found deficient during the inspection.

· Supplier shall be responsible for full inspection. Includes all code required devices & components tied to sprinkler.

· Supplier shall provide the customer with detailed inspection report at end of inspection to include deficient equipment, all quantities, wet system description.

B. Fire Back Flow Preventer Inspection Fee- Annual inspection. Supplier shall enter unit price in bid line.

· Supplier shall perform one-time annual Backflow Preventer inspection per NFPA 25 code requirement, and per all applicable National, State, County, and local code requirements.

· Unit Price represents routine annual inspection fee. Unit price represents one time inspection fee per yr. per region and shall include ALL associated costs of inspection such as costs of supplies, minimum billing charge if applicable, per trip travel (to & from site) plus labor costs associated with inspection. UOM is year.

· Unit Price fee for inspection does not include part replacement repair costs, nor repair labor costs for any part that may be found deficient during the inspection.

· Supplier shall be responsible for full inspection. Includes all code required devices & components tied to back flow.

· Supplier shall provide the customer with detailed inspection report at end of inspection to include deficient equipment.

· Fire sprinkler equipment varies between locations. Refer to the DHR County Office Back Flow Equipment Spec.

(Equipment can be reviewed during Site visit).

C. New Part/ Component Replacement discount (%) – Supplier shall enter percentage (%) discount off lists price in unit price field for new parts. UOM is each.

· Unit price represents the discount (%) percentage new part / component /device/ equipment is sold off retail list.

· Part / component is deficient for Sprinkler or Back Flow use when determined not code compliant during inspection, OR during nonstandard site visit, OR due to damage.

· This line shall be used for solicitation purposes only to obtain % discount off list for new part purchase.

D. Technician labor rate/travel rate for repair service calls. Supplier shall enter technician labor rate per hour in unit price field. This rate applies to repairs, not labor during inspections. UOM is Hour.

· Unit price represents the technician standard hourly labor rate during non-standard site visit for repair. Includes travel (to & from site).

· Schedule office hours (M-F, 7:30 a.m.- 4:30 p.m.)- no overtime, no weekends, no holidays.

· All technicians that perform inspections on DHR equipment shall be NICET certified and hold current certification through term of agreement.

· This line shall be used for solicitation purposes only to obtain technician labor rate per hour for repair service.

E. Technician helper labor rate/travel rate for repair service calls.

· Supplier shall enter standard technician helper labor rate per hour in unit price field. This rate applies to repairs, not labor during inspections. UOM is Hour.

· Unit price represents the technician helper standard hourly labor rate during non-standard site visit for repair. Includes travel (to & from site).

· Schedule hours (M-F, 7:30 a.m.- 4:30 p.m.)- no overtime, no weekends, no holidays.

· This line shall be used for solicitation purposes only to obtain technician helper labor rate per hour for repair service.

F. New Part Replacement and Repairs- Supplier shall enter $0.00 in unit price field.

(This line shall be used for PO writing & Invoice purposes only).

· This line is set up to cover all costs associated with replacement or repair costs for sprinkler and backflow devices, components, parts, equip. not meeting code requirement, including travel costs (to & from site) job supplies, minimum billing fee if applicable, as related to repairs This line includes labor costs associated with authorized repair during non-standard visit.

· This line shall not cover any costs associated with inspection.

· Upon award supplier shall provide standard parts price lists to DHR General Services Purchasing Office that includes part costs at lists price, discount percentage (%) and costs, and part unit price after discount. Price lists shall be used for budgeting and PO writing purposes in lieu of recurring quoting.

Invoicing/Pay Schedule:

Supplier shall submit all Invoices at the completion of service, no invoicing prior to completion. Suppliers pay schedule shall be Net 30 paid in arrears after completion of service.

All invoices shall include the DHR Office name and address, technician name, current PO number, and service date.

Invoices shall be Itemized to show Inspection fee (Inspection fee includes labor & travel).