DHAG 2023 .pdf

Notice of Funding Opportunity

Funding Opportunity Title:

Digital Humanities Advancement Grants

Funding Opportunity Number:20230112-HAA

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.169

Application Deadline:

January 12, 2023

June 15, 2023

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take up to one month to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Office of Digital Humanities Email: odh@neh.gov Federal Relay: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:odh@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Office of Digital Humanities is accepting applications for the Digital Humanities Advancement Grants program. The program supports innovative, experimental, and/or computationally challenging digital projects leading to work that can scale to enhance scholarly research, teaching, and public programming in the humanities.

Funding Opportunity Title Digital Humanities Advancement Grants Funding Opportunity Number 20230112-HAA Federal Assistance Listing Number 45.169 Optional Draft Deadlines November 14, 2022, 11:59 p.m. Eastern Time

April 17, 2023, 11:59 p.m. Eastern Time Application Deadlines January 12, 2023, 11:59 p.m. Eastern Time

June 15, 2023, 11:59 p.m. Eastern Time Anticipated Award Announcements August 2023 (for proposals submitted to the January deadline)

December 2023 (for proposals submitted to the June deadline) Anticipated Funding Approximately $2,200,000 per deadline Estimated Number and Type of Awards Approximately 10-15 grants per deadline Award Amounts Level I: up to $75,000

Level II: $75,001 to $150,000 Level III: $150,001 to $350,000

Level III applicants may request an additional $50,000 per project in federal matching funds (for a total award of up to $400,000).

Cost Sharing/Match Required No, unless federal matching funds are requested Period of Performance Level I and II: up to 24 months

Level III: up to 36 months

January deadline: projects must start between September 1, and November 1, 2023.

June deadline projects must start between January 1, and March 1, 2024.

Eligible Applicants Nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code; accredited institutions of higher education (public or nonprofit); state and local governments and their agencies; federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

Pre-Application Webinar NEH will post a pre-recorded webinar to the program resource page by October 27, 2022.

Published August 16, 2022 https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Digital Humanities Advancement Grants (DHAG) program from the Office of Digital Humanities.

The DHAG program supports projects at different phases of their lifecycles that respond to one or more of these programmatic priorities:

• research and refinement of innovative, experimental, or computationally challenging methods and techniques

• enhancement or design of digital infrastructure that contributes to and supports the humanities, such as open-source code, tools, or platforms

• evaluative studies that investigate the practices and the impact of digital scholarship on research, pedagogy, scholarly communication, and public engagement

The DHAG program values experimentation, reuse, and extensibility, leading to work that can scale to enhance scholarly research, teaching, and public programs in the humanities. DHAG recipients contribute to humanities scholarship by serving carefully identified audiences, addressing issues of accessibility and usability, and designing equitable, open, replicable, and sustainable projects. If your project is funded, you must analyze your workflow and publish your results in a white paper that NEH will share widely. This body of work contributes to the digital humanities’ research base.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the criteria NEH will use to evaluate applications under this notice.

See Related funding opportunities for information about other NEH programs that support digital humanities projects.

Funding levels Awards are available at three funding levels. You should choose the level appropriate to the scope and maturity of your proposed project. You are not required to obtain a Level I award to apply for a Level II project, nor are you required to receive a Level I or II award to apply for a Level III project, but you must complete some earlier phase of work to be eligible for a Level III award.

If you are a current DHAG recipient, you may apply for another award, even if you have not completed the first award. However, NEH will consider evidence of the success on your current award when reviewing your pending proposal. You should demonstrate that you have made enough progress in your current award to be ready to apply for an additional DHAG. See B.

Federal Award Information for details.

If you are developing new software, NEH encourages you to make its use, copying, distribution, and modification free. You should make open-source software or source code publicly available in an online repository, such as GitHub or the Humanities Commons CORE Repository, and you should thoroughly document it to promote its reuse and implementation, and to ensure the reliability of data and reproducibility of results.

https://www.neh.gov/how-write-successful-white-paper-tips-odh

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Level I Level I awards (up to $75,000 and up to 24 months) support small research projects or early stages of larger projects, including activities such as:

• developing a research agenda or strategy

• identifying appropriate methods or technologies for new and existing digital humanities projects

• convening planning sessions with stakeholders or conducting audience research to determine user needs and priorities

• designing experimental alpha-level prototypes

• facilitating convenings to address field-wide questions

• planning to revitalize and/or recover an existing digital project

Outcomes for Level I projects may include:

• reports and position papers (especially for projects involving evaluative studies)

• new consortia or partnerships

• plans for future research and technical development, design documents, and/or data integration

• articles, essays, books, edited volumes, or reports

• testing and assessment reports from alpha-level prototypes

Level II Level II awards (from $75,001 to $150,000 and up to 24 months) support projects that have completed an initial planning phase and are poised to scale up based on prior research and development with a well-defined work plan, including activities such as:

• technical development and/or user experience design for beta-stage prototypes of open-source tools or software

• data curation

• meetings with advisory board members or collaborators

• evaluation and refinement of the project’s methods, workflows, or tools to teach humanities concepts or to support humanities research

• development of virtual/in-person workshops or tutorials to disseminate project results

Outcomes for Level II projects may include:

• release of add-ons, code libraries, or working prototypes of tools

• implementation of new workflows through humanities-based case studies

• training data or models

• workshops, online tutorials, and other forms of documentation

• publications or conference presentations to share project results

Level III Level III awards (from $150,001 to $350,000 and up to 36 months) support the expansion of mature projects with an established user base and strong dissemination plans beyond the applicant institution. If you apply to Level III, you must complete a planning or prototyping phase prior to applying and you must demonstrate prior success. Earlier phases of the project’s development may or may not have been supported by NEH or other funders.

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Level III awards support activities such as:

• technical and user experience design, including transformation of a prototype into a usable resource

• testing with targeted user communities

• code review and bug fixing

• development of training materials and documentation to promote wide use of the project

• preparation of presentations and publications to disseminate project results

• preparation of data, software, or websites for future preservation

• accessibility compliance review

Outcomes for Level III projects may include:

• launch of the digital project

• public release of final software, code, or datasets

• publication and presentation of research and results

• community engagement and outreach events, including workshops

• documentation and tutorials in multiple formats

• implementation of data management and sustainability plans

You may request up to $50,000 in federal matching funds (for a total award of up to $400,000) to leverage external funding to support digital initiatives and ensure long-term sustainability of digital projects. See NEH Federal Matching Funds Guidelines.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

Libraries and museums advance the digital humanities The Institute of Museum and Library Services (IMLS) anticipates providing funding through this program in support of its efforts to advance national information infrastructures in libraries and archives, subject to the availability of funds and agency discretion. These funds may support DHAG projects that further the IMLS mission to advance, support, and empower America’s https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.imls.gov/

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libraries, archives, museums, and related organizations. IMLS funding supports innovative collaborations between library and archives professionals, humanities professionals, information scientists, and relevant public communities that advance the preservation of, access to, and public engagement with, digital collections and services. IMLS encourages DHAG applicants to work in collaboration, and employ the expertise of, library and archives staff at your institution or across the country to strengthen knowledge networks, empower community learning, foster civic cohesion, advance research, and support the traditionally underserved.

If your organization seeks support for projects involving museums, libraries, and/or archives, you are encouraged to apply to the DHAG program, but you should also consider applying to either the IMLS National Leadership Grants for Libraries program or the IMLS National Leadership Grants for Museums program.

Note that while some DHAG projects may be funded in part by IMLS and identified as joint NEH/IMLS projects, NEH will issue all awards and recipients must follow NEH grant management procedures.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $75,000 for Level I.

You may request between $75,001 to $150,000 for Level II.

You may request between $150,001 to $350,000 for Level III.

If you are seeking Level III funding, you may request up to $50,000 in federal matching funds (for a total award of up to $400,000) to leverage external funding to support digital initiatives and ensure long-term sustainability of digital projects. Federal matching funds may support allowable activities that take place during the period of performance, such as dissemination and sustainability (required for all Level III projects). For example, federal matching funds could support the work of personnel dedicated to data curation, costs associated with long-term storage, creating extended documentation, training, and other efforts to develop and sustain an audience or user community. If you raise funds to satisfy a matching requirement, they must be from sources outside of the applicant institution consistent with the NEH Federal Matching Funds Guidelines. See C2. Cost Sharing.

See the Research and Related Budget instructions for guidance on documenting matching funds.

NEH anticipates awarding approximately $2,200,000 among an estimated 10-15 recipients per deadline.

https://www.imls.gov/grants/available/national-leadership-grants-libraries https://www.imls.gov/grants/available/national-leadership-grants-museums https://www.imls.gov/grants/available/national-leadership-grants-museums https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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NEH will not determine the amount available until Congress makes appropriations for FY 2023 and FY 2024. NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance up to 24 months for Level I and Level II awards and up to 36 months for Level III.

If you apply for the January 2023 deadline, you may request a period of performance start date between September 1, 2023, and November 1, 2023.

If you apply for the June 2023 deadline, you may request a period of performance start date between January 1, 2024, and March 1, 2024.

The period of performance is the span of time during which you may incur new obligations to carry out the work under the NEH award. It must start on the first day of the month and end on the last day of the month.

You may have concurrent DHAG awards; however, you must not include the same project costs in two or more federal awards.

Level Award Amount Period of Performance I Up to $75,000 Up to 24 months II $75,001 to $150,000 Up to 24 months III $150,001 to $350,00 (+ a possible $50,ooo in federal matching funds) Up to 36 months

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, you must be established in the United States or its jurisdictions as one of the following organization types:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

If you are an eligible applicant, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

To be eligible, you must make substantive contributions to the success of the project and you must not function solely as a fiscal agent for another entity.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of

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2. Cost Sharing NEH does not require cost sharing in this program unless you request federal matching funds.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in in their evaluation of applications.

If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar. NEH will certify the allowability of these gifts before releasing federal matching funds.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance. See the NEH Federal Matching Funds Guidelines.

Include required third-party non-federal gifts on your Research and Related Budget and identify them in your budget justification.

You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

Individuals may serve as a project director or co-director on one DHAG application per deadline but may serve as personnel (not in a leadership role) on more than one DHAG application per deadline.

Degree candidates may not be project directors or co-directors, but may serve in other project roles.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of this competition.

If NEH has previously made an award in support of your project, you may submit an application for a new or subsequent stage of the project, which NEH will assess using the same criteria as other applications in this competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications with overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403

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NEH does not make awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at odh@neh.gov.

Except for the rare cases covered by its late submission policy, NEH must receive your application by the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not review applications that exceed page limits or violate formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20230112-HAA. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact odh@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing, you can contact NEH using Federal Relay at 7-1-1.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

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• Required: You must submit this component.

• Conditionally Required: You must submit this component if you meet the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Take note of the page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or violate formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 point

In addition, you are encouraged to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (citations are included in page counts)

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Application Component Table Application Component File Name Designation Page limits Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget Required Attachments Form Required Certification Regarding Lobbying Conditionally required

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Attachments 1: List of personnel personnel.pdf Required 2: Narrative narrative.pdf Required Level I: 4 pages

Level II: 6 pages Level III: 8 pages (Mandatory)

3: Work plan workplan.pdf Required 3 pages (Mandatory)

4: Biographies biographies.pdf Required 1 paragraph per team member (Mandatory)

5: Data management plan datamanagement.pdf Required 2 pages (Mandatory)

6: Sustainability plan sustainability.pdf Required for Level III

3 pages (Mandatory)

7: Appendices appendices.pdf Recommended 10 pages (Suggested)

8: Letters of commitment letters.pdf Recommended 9: Subrecipient budget(s) subrecipient.pdf Conditionally

10: Federally negotiated indirect costs rate agreement agreement.pdf Conditionally

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

Do not include a cover sheet or table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit.

https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Digital%20Humanities/Digital%20Humanities%20Advancement%20Grants/Jan.%20and%20June%202023/Disclosure#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/NOFOs/Digital%20Humanities/Digital%20Humanities%20Advancement%20Grants/Jan.%20and%20June%202023/Disclosure#_Standard_Form-LLL,_

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State if you are applying for Level I, Level II, or Level III funding within the first page of the narrative. You may apply to any of the three levels as appropriate for the needs and stage of your project. NEH does not require you to obtain a Level I award prior to applying for a Level II project, nor do we require you to receive a Level I or II award prior to applying for a Level III award. When applying for a Level III award, you must have completed some earlier phase of work.

• For Level I proposals, the narrative must not exceed four pages.

• For Level II proposals, the narrative must not exceed six pages.

• For Level III proposals, the narrative must not exceed eight pages.

For all levels: pages should be single-spaced, have one-inch margins, and the font size must be no less than 11-point. You may use any citation style and format.

Include all required and relevant details within the narrative. You may embed links to external sources, but NEH does not require reviewers to review proposals online or visit links.

Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Overview of the project (one paragraph, aligns with review criteria 1 and 2) Provide a concise overview of your project written for a non-specialist audience stating the main goal of your project, key activities, and expected final outcome(s). State if you are applying for Level I, Level II, or Level III funding and describe how your project addresses one or more of the DHAG program priority areas outlined in A1. Purpose.

Enhancing the humanities (aligns with review criterion 1) Provide a compelling argument for how your project benefits one or more disciplines in the humanities. Explain how the proposed activities and the ultimate results address a need or challenge for specific audiences (i.e., humanities scholars, students, practitioners, and public audiences). Discuss the potential impact of the project’s outcomes.

Environmental scan (aligns with review criterion 2) Your environmental scan should demonstrate that you are aware of work in progress across the digital humanities and should explain how your proposed project contributes to and advances existing work in the field.

Provide a concise summary of relevant work within your area of study, as well as work that is technically or methodologically similar, and its relationship to your proposed project. For example, if you will develop software to solve a particular humanities problem, discuss existing software that addresses similar questions in other content areas outside of your field of expertise, and explain how the proposed solution differs. If you could adapt or re-use existing software products for the proposed project, identify them and discuss the pros and cons of taking that approach. If there are existing humanities projects similar to yours, describe them and discuss how they relate.

This section should not provide new information about proposed project activities.

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History of the project (aligns with review criterion 2) Provide a concise history of the project, including preliminary research or planning, previous related work and financial support, publications, and resources or research facilities available.

If your project received prior NEH support, indicate the previous project’s Federal Award Identification Number (FAIN) and describe how it met its goals.

If you are seeking a Level I award to plan for the revitalization or recovery of an older project, briefly describe how—if at all—you currently maintain the project (for example, through institutional support or grant funding). Document its user community, usage, and/or describe the project’s impact on the field.

If you are seeking a Level II award, describe any completed research, planning, or collaboration building.

If you are seeking a Level III award, describe the results of testing and evaluation from earlier stages. Explain how earlier activities have positioned the project for successful execution and describe how this implementation phase will enable the project to fulfill its goals and serve its audiences.

Provide references to any earlier work, with citations or by including a list of references with URLs in Attachment 7: Appendices.

If you request support for part of a larger initiative, clearly delineate the specific part intended for NEH funding through this application.

Activities and project team (aligns with review criteria 3, 4, and 5) Summarize the primary activities you will accomplish during the period of performance, with a focus on the major phases of the project. This summary should complement the detailed information in the work plan and timeline in Attachment 3: Work plan and personnel biographies in Attachment 4: Biographies. Describe how the project will support and benefit all project staff, including students, through project-based learning, mentoring, immersion in the activities of the institution, or other professional development opportunities.

Describe how you will measure success and evaluate the project’s activities and impact. These plans may involve people from outside your project team, or members from an advisory board who represent your intended audience. For example, a software development project might schedule user testing at regular intervals using internal staff, while another project focused on digital public humanities might consult regularly with a specific community outside of the applicant’s institution. Evaluation activities should measure how the project is addressing its broader goals as defined in the “Enhancing the humanities” section. (For more information on evaluating humanities projects, see the Rhode Island Council on the Humanities Evaluation Toolkit.)

If your project involves staging a workshop or conference, include a draft agenda and a list of proposed participants or specific criteria for selecting participants in Attachment 7: Appendices.

NEH views the use of open-source software as a key component in the broad distribution of exemplary digital scholarship in the humanities. If you will not employ generally accessible open-source software, explain why, and explain how the project will satisfy NEH’s goal for https://rihumanities.org/wp-content/uploads/2020/09/RICH.Toolkit_Sept-2020-Full-WEB-9.16.2020.pdf https://rihumanities.org/wp-content/uploads/2020/09/RICH.Toolkit_Sept-2020-Full-WEB-9.16.2020.pdf

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scholars, educators, students, and the American public to have ready and easy access to the wide range of NEH award products. See Providing access to NEH-funded projects.

Final products and dissemination (aligns with review criteria 1 and 3) Describe the expected final products for this award. Discuss how they align with the project’s goals and how you will ensure they reach and impact your intended audiences. Explain how you will credit the project team and collaborators for their contributions.

Describe your plans to disseminate project results to your intended audience (e.g., printed articles or books, presentations at meetings, webinars or training sessions, electronic media, and/or public events). Explain how you will make resulting publications available in an open-access venue.

Briefly describe how you will ensure that project results will be accessible to individuals with functional differences. Identify the guidelines or standards you will adhere to with respect to accessibility and universal design, as well as the disabilities your steps will address (for example, cognitive or physical disabilities, impaired sight, or impaired hearing). See H. Other Information for resources for designing for accessibility.

If applicable, describe any planned activities that will take place beyond the period of performance.

If you propose software development, describe how it will address NEH’s encouragement that software be free for others to use, copy, distribute, and modify. Describe plans to make open-source software or source code available to the public. Explain your plans to document software to promote its reuse and implementation.

Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Overview of the project 1 and 2

Enhancing the humanities 1

Environmental scan 2

History of the project 2

Activities and project team 3, 4, and 5

Final products and dissemination 1 and 3

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget does not necessarily mean that

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an expense is allowable. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you only request outright funds, your budget should include only the funding you are requesting from NEH. If you request federal matching funds, your budget must equal the total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the eligibility of gifts for matching purposes.

The total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds NEH offers.

If you will provide voluntary cost share, do not include it on the Research and Related Budget form. You may describe it in your budget justification.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge those same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should be the same as the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. You may need to complete the SF-424 prior to completing your Research and Related Budget. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F

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If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may also use both columns if your institutional policy requires accounting for academic and summer months separately. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds you are requesting for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

Secretarial/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if the following conditions are met:

• The administrative or clerical services are integral to a project or activity.

• The individuals involved can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not also recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, document how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413

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Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is defined as nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing (equipment rental/user fees should be included in F. Other Direct Costs). You may charge depreciation in compliance with 2 CFR § 200.436.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. If your application is selected for funding, you must include the requirements of this section in all subawards, contracts, and purchase orders for work or products.

List each item of equipment you plan to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds you are requesting for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Provide a detailed breakdown of costs for each trip in your budget justification. If you make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

Include funds for the project director(s) to attend a two-day meeting in Washington, D.C., in November 2024. If this meeting does not occur, NEH may allow you to rebudget these funds for other allowable activities.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1439 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1436 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1322 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1475 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates

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You may not use NEH funds to attend regularly occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs Participants are the beneficiaries, not the providers, of a service or training opportunity (such as a workshop, conference, seminar, or symposium) funded by a federal award.

2 CFR § 200.1 defines participant support costs as direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

2 CFR § 200.432 defines a conference as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, and which is necessary and reasonable for successful performance under the federal award.

Include supporting information in your budget justification. If you or your participants make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds you are requesting for participant stipends.

3. Travel Enter the total funds you are requesting for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage, public transportation fares, parking fees, etc.).

4. Subsistence Enter the total funds you are requesting for participant subsistence. Subsistence expenses include lodging and service charges; meals, including taxes and tips; and incidental expenses (e.g., fees and tips).

5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees, bottled water, etc.) and enter the total funds you are…