DHA Industry Day QA 2022.pdf

Directorate Question Answer

Are there any plans to establish spending goals with the AbilityOne Program under the AbilityOne Representative initiative? Not at this time.

How will the Government monitor the subcontracting goals that are submitted by the large companies on F&O contracts?

DHA uses the Electronic Subcontracting Reporting System (eSRS). Government Contracting official reviews reports for errors, issues, or concerns and may require clarification, information, or corrections, if needed

Will DHA be carving out any opportunities under DFARS 252.226-7002 “Representation for Demonstration Project for Contractors Employing Persons with Disabilities” or FAR

8.7 Abilityone program? If the answer is yes, are these opportunities already available, and if not currently available, when can we expect these opportunities to be solicited?

There are no known requirements at this time. However, all requirements are announced via government wide portals. In the case of the Demonstration Project, an announcement will be made to the intended industry partner.

What are the platforms available for industry to offer/present proposed solutions?

Conferences? One-on-one meetings? Unsolicited proposals?

For unsolicited proposal please submit to:

dha.buckley.procurement.mbx.contractpolicydivision@mail.mil

Where can we find the SAM.GOV posting of the slides?

Yes, please use the following link to be taken to DHA's Industry Day posting on SAM.gov:

https://sam.gov/opp/927c09074e0a495ebe7fb0f8a9a1facf/view

What is the best way to request a meeting (online or phone) with Mr. Jake Lewis and Dr.

Butler?

The best way to request a meeting with Dr. Butler or Mr. Jake Lewis is through our Executive Assistant. We accept request via online or via phone.

Will PEO-DHMS report directly to AD-S or is it still a dotted line to DHA? No, PEO-DHMS is still dotted line to DHA Will DHA publish a list of all registered attendees to facilitate networking and partnering solutions?

Yes, the 2022 IDRE Directory can be found at:

https://sam.gov/opp/927c09074e0a495ebe7fb0f8a9a1facf/view

Will the DHA be posting an updated procurement forecast?

Yes, unfortunately, we were not able to post prior to today's session, but an updated forecast will be posted

Any plans to come back for an Industry Day at the Alamo ACE?

Given that COVID restrictions are being lifted, we will certainly consider returning to the Alamo ACE

Does this office work with AbiltityOne agency? Yes, the DHA is a proud supporter and advocate for AbilityOne program

Would you clarify where and when you expect to post the updated procurement forecast?

Updated forecast was posted on 13 April and can be found here:

https://www.health.mil/Military-Health-Topics/Acquisition-Procurement-and-Small- Business/Small-Business-Programs/Forecast

What are the Small Business goals of DHA?

Our SB Prime Contracting goal for FY22 is 40%; Small Disadvantaged Business (SDB) is 33%; Service Disabled Veteran Owned Business (SDVOSB) is 3%; Woman Owned Small Business (WOSB) is 5%; and Historically Underutilized Business Zone (HUBZone) is 3%.

What is the best way request a meeting with Ms. Martin? You may send a meeting request to: dha.smallbusinessforum@mail.mil

Do you plan on increasing the % of procurement through small business this year and by what %?

We consistently strive to increase the number of procurement opportunities for small businesses. Currently, we do not have a specific percentage that we are tracking for the increase.

What is the best way request a meeting with Ms. Martin? You may send a meeting request to: dha.smallbusinessforum@mail.mil

Do you plan on increasing the % of procurement through small business this year and by what %?

We consistently strive to increase the number of procurement opportunities for small businesses. Currently, we do not have a specific percentage that we are tracking for the increase.

Is there a schedule for upcoming outreach activities?

We did not publish a schedule of outreach events for FY22. Ging forward, we plan to use social media and Sam.gov to announce any outreach event that we sponsor.

How would an interested SB best reach Ms. Martin's office to schedule a meeting?

To request a meeting, please forward an email message to:

dha.smallbusinessforum@mail.mil

Could DHA provide contact information for Ms. Cassandra (Director of Small Business Programs)? Gracias!

Please use the following email inbox to communicate with the DHA Office of Small Business Programs: dha.smallbusinessforum@mail.mil

Does DHA support the rule of 2 when considering SDVOSB set aside in their market research?

Yes we do. DHA/DHACA contracting officials are encouraged to utilize all available contracting strategies available under the FAR.

Does DHA use any other SDB than 8a?

Yes. There are other groups included in the SDB category that are not participants of the SBA 8(a) Program.

Will there be more consideration of EDWOSB awards towards the SDB goals?

We will be taking steps to ensure all SDB groups are considered for awards to achieve our SDB goal.

When reporting on the small business awards, is one company counting towards multiple goals? Example, company X is awarded a contract. They are hub-zone, SDVOSB, and 8a. Would that one award count towards one of those goals, or check the box for all 3 goals? In your example, the DHA would get "credit" toward all three SB categories.

Additional question, please. If we have sent emails requesting to meet with the OSB and not received a response, is there another way you recommend we try to speak with someone on the team?

The email box is the best way to connect. If you would like to leave your contact information here, I will ensure that you are contacted.

Do you utilize the 8(a) sole source?

Yes, DHA makes great use of the SBA 8(a) program to include awarding to 8(a) participants on a sole source basis

Will IDRE return to in-person?

It is up for consideration, but a determination will be made as we get closer to the next

IDRE.

Is there a high percentage of SBA Mentor-Protégé Joint Ventures supporting DHA requirements through awarded contracts? There is no evidence of a high percentage of SBA MP JVs supporting DHA.

Would JVs who have majority members that are 8(a)/SDVOSB help DHA meet small business goals?

In your JV example, the DHA would receive credit toward its SDB and SDVOSB categories.

2022 DHA Industry Day Requirements Exchange Q&A The questions shown below were submitted by audience members during the DHA Industry Day event. Answers were provided by points of contact best suited to each question. Only questions relevant to the material covered during the event were answered.

Defense Health Agency Contracting Activity

(DHACA)

DHA Office of Small Business Programs

(OSBP)

Do you envision that there will be one monitor for both physiological status monitoring and for patient monitoring?

Some levels of care will benefit from a single monitor that can “do everything” and others will prefer one that can just monitor basic vital signs and is ruggedized. What we really need is for the patient to be able to transition seamlessly from ground to transport and between several different locations without having trouble disconnecting and reconnecting the monitors, looking for the right cable, using different batteries than the other equipment, etc. An industry standard to allow different companies to create interoperable devices would be ideal. Cordless connections seem desirable, however must meet aircraft avionics and other military standards (low signature, rugged, etc).

Do you anticipate increased use of medical modeling and simulation for training Service members on TCCC?

There may be an increase in simulation, however there is not necessarily more time to train, so the main focus currently is to establish several standardized core courses for trauma to standardize the baseline trauma training across the DoD. Additional training will build off of the TCCC core courses and can be implemented in many different ways.

The standardized TCCC courses should be delivered in a consistent manner at multiple locations, similar to standardized civilian courses like ACLS, ATLS, etc. Therefore the training supplies should be standardized to the greatest extent possible.

I missed whether MQS-NG covered CONUS and OCONUS. Please clarify

The MQS2-NG contract covers the 50 United States (including Alaska and Hawaii), and its territories and possessions including the District of Columbia, Guam, and Puerto Rico.

Will an offeror be able to submit a proposal for the small business pool as prime, and also be a subcontractor on a team submitting for the 8a pool?

Currently, an offeror, teaming partner and subcontractor may only propose on one proposal. Cross teaming and subcontracting is prohibited. After award, there is no prohibition on teaming and subcontract.

Will the vendor pools refresh only for for 8a companies when their certifications expire?

The current vendor pool strategy is still being determined. It is anticipated that all vendor pools under MQS2-NG will have on boarding and off boarding to ensure vendor viability over the course of the program.

My question is regarding the “200 Series: Ancillary Services” and “300 Series: Laboratory Services, is this an indication that Ancillary Services will be broken up between Ancillary and Laboratory Services?

No. The numbers refer to the Product Service Codes, both of which are in the MQS2-NG Ancillary Services labor segment.

Will the Physician and Dental market segments be combined under the “500 Series”?

No. While both are listed in the 500 series of the Product Service Code, they are under separate MQS2-NG labor segments.

Will the Government solicit one solicitation that will include all 5 geographical regions?

Or does the Government plan on releasing several solicitations to cover all 5 geographical regions?

The MQS2-NG solicitation will include all five Areas of Responsibility (AOR) but each AOR will be evaluated separately. An offeror may choose to submit an offer in one, two, three, four, or five AORs. An award will be made to include those AORs the Offeror has been awarded on one contract. For example, if an offeror proposes on five AORs, and wins an award in three AORs, then that offeror will receive one contract that includes those three AORs.

In the MQS vendor pools, may vendors submitting proposals in the Unrestricted pool be permitted to team/JV related to proposals for the Small/8(a) pools? We have not yet determine if there will be any prohibitions after contract award

How frequently will on/off ramps occur?

On and off ramps will happend when the Government needs to refresh the vendor pools

Is the anticipated period of performance of 10 years for the overall IDIQ or open to extending to the task order level?

The MQS2-NG contract will be a 10 year ordering period. It is anticipated that MQS2-NG task orders will be a base period plus 4 one-year option period task orders, but local policy and strategy may change the Task Order period of performance.

What other agencies is DHA including?

All federal agencies that use the labor segments and categories available under the MQS2-NG contract.

When is the MQS2-NG Industry Day? How do I register?

The MQS2-NG virtual Industry Day is currently scheduled for 28 April 2022, which will be advertised on Sam.gov.

J-1 Administration & Management Would the government allow site visits of the kitchen space in the DHA cafeteria Yes, site visits would be allowed.

Are your workflows leveraging Robotics Process Automation? If not who would be a good person to have a conversation with on that topic?

No... not yet. Would be interested in hearing more on RPA. Mr. Jamal Dickerson (jamal.b.dickerson.civ@mail.mil) is my POC.

Is the Analytics and Evaluation Reform leading up to Artificial Intelligence enablement?

Artificial Intelligence is part of AED's reform strategy. Development of the Future Analyst, Human Machine Teaming, Real Time Assessments, Spiral Development of Assessments enables the reduction of cycle time, touch time of assessments, increases analyst productivity, increases the number of insights, etc. which are critical to optimization of Analytics and Evaluation in the time frame needed today and in the future.

What do you need from industry to support your mission?

Automated work flows. Human Robot interfaces and Robot only interfaces. Abilities needed to develop real time assessments. Abilities that support the Future Analyst

Can AED provide military research labs access to MHS EHR data via an interface to get real-time data vs. lengthy data sharing agreements?

Not at this time. We do rely on data sharing agreements still. We can assist with filling out the data sharing agreement, processing, and coordination of the documentation needed by customers assigned to AED. There may be a cost associated for this service.

The cost would depend on the complexity of the request.

How can we contact your office? Mr. Jamal Dickerson (jamal.b.dickerson.civ@mail.mil)

Are you considering on consolidating the multiple systems that produce dashboards?

Yes, for example, we plan on consolidating dashboards for MHS Genesis live sites as we transition from PIEDW to HealtheIntent. We have consolidated many dashboards to reduce adhoc reporting. As we place the AED stamp on products, we will be consolidating these assets.

Could you provide additional info on the requirements to getting the A&E Quality Stamp?

The stamp requirements are placed on products controlled by the DHA. For example, there is one Market R&A Dashboard to review our markets. The dashboard measures are in our measure library and measure repository. The goal is to have a single authoritative source of information so that healthcare professionals may focus on delivery of healthcare with high confidence their information is correct.

Joint Trauma System

PMO - Enterprise Medical Services

J-5 Strategic Planning and Functional

Integration

Will an updated draft PWS be posted for DHA RRC prior to release of the RFP? THe updated PWS will be provided when the RFP goes out Will DHA's Ready Reliable Care requirements include: (1) An external cultural assessment instrument / tool and correlating analysis (2) Tools / technologies (3) On-site assessment and transformation support within MTFs

The goal is to eliminate dueling reports and products which may delay critical decisions with endless iterations of meetings. Standardization of Dashboards, elimination of redundant dashboards, are a goal of the AED.

Will DHA’s Ready Reliable Care requirement be a task-order based procurement? No Single or multiple award for the HRO contract? Single Award

What is the appetite for having an Elite Cyber Team standing by to assist or augment the current Cyber Defenders, and who would be the best person or team to have a conversation on that?

My company has capability for Geographic Service Provider (GSP) - however, DHA past performance usually calls for experience in the DHA environment. Would DHA be willing to forgo DHA experience if capability is relevant?

Is GSP contingent upon EITSI being operational?

What firm was awarded the EITSI contract?

What is the anticipated timeline for the CSP

Small business many times struggles to provide services in multiple geographic areas at the same time - which is what is usually managed by larger companies who have that scope and financial capability. Are you open to large companies managing a HIGH level of small business participation - that could be audited and enforced.

Will a JV be accepted for the GSP opportunity?

Can you address the number and sizes of GSP regions?

What CIO SP3 Task Areas will this drop under?

Will these be sole sourced 8a or competitive? Typically this is a small business or 8(a) type award How can we get in contact with Mr. Creech? Email: gerald.l.creech.civ@mail.mil

J-6 (GSP)

Note: The GSP program plans to answer the questions submitted during Industry Day, as well as all Performance Work Statement (PWS) specific questions, after all questions are received on 14 April. Responses will be published by the GSP program to sam.gov.

J-7 Education & Training

J-5 SP&FI

Ready, Reliable Care