0424.Q Asfinal.docx

QUESTIONS & ANSWERS DG133F11RQ0424

1.

Is there an incumbent?

YES

2.

Who is the incumbent?

2020 Company, LLC

3.

Where are the places of performance?

Primarily Silver Spring MD Secondary depending on needs:

California Alaska Northeast

4.

Is there an Area Wage Determinations?

WD 05-2103 (Rev. -11) dated 06/17/2011 for applicable labor categories

5.

How many hard copies of the proposal do you need delivered to you?

SEE PAGE 3, third paragraph “a written “, meaning 1

6.

What is the projected period of performance?

SEE PAGE 2, “DATE OF AWARD THROUGH FIVE YEARS”

7.

Is there any historical usage data per labor category that you can provide?

NO

8.

Does the contractor staff provided in support of these IDIQ requirements have to be employees (W-2) of the contractor? Or, can they be subcontractor personnel or 1099 Consultants hired by the Prime Contractor?

Providing W-2, subcontractor personnel, or 1099 Consultants is solely a business decision of the contractor, the Government will make award and conduct business with the contractor.

9.

You have provided an ODC/Travel plug number of 20,000. Will the contractor be allowed to burden ODCs/Travel with Contractor indirect cost (G&A) and fee?

NO, Travel costs are direct costs only.

10.

Are there any insurance requirements that the contractor must satisfy for performance under this contract?

Not on behalf of the Government.

11.

Does the Government require the contractor to propose Key Personnel? If so, which positions are considered Key?

KEY PERSONNEL will be identified for each task order issued against the IDIQ, KEY PERSONNEL is not required to propose on August 1, 2011 when responses are due, however offeror’s must have the ability to provide KEY PERSONNEL to accomplish the criteria set forth in the Performance Work Statement.

12.

Will any of the work required be performed at the contractor's facility or will all the work be performed at Government facilities?

Primarily at Government Facilities

13.

Does the contractor have to provide computers for their personnel supporting the requirement (s)? If so, where should that cost be priced?

IT equipment is provided by the Government.

14.

Does the contractor have to provide cell phones for their personnel supporting the requirements? If so, where should that cost be priced?

NO

15.

Will overtime be required or is overtime contemplated? If so, what is the Government's estimate of overtime requirements (annually) and where should we price that?

NO, overtime is not required or contemplated.

16.

Could you provide directions on how the Performance Assessment should be submitted? Would you like the responses via e-mail, fax, or hardcopy?

The Performance Assessment is for informational purposes at this time related to how the performance of the contractor will be evaluated by the Government.

17.

Is there a requirement for the number of past performances?

No there is not a requirement for the number of past performances, submit the number that you feel is necessary and sufficient. They must be current, within the last 3 years, and relevant.

18.

Are proposals to be submitted via e-mail or hardcopy?

SEE PAGE 3, third paragraph, “Interested firms shall provide a written and electronic quotation no later than 2:00 PM on the date set forth in Item 8 of the Standard Form 1449, (comply with the modified response date of August 1, 2011) addressed to Ms. Shalisha Harris, Contract Specialist, National Oceanic & Atmospheric Administration, 1325 East West Highway, Suite 11134, Silver Spring, MD 20910, shalisha.harris@noaa.gov.

19.

Is this a follow on requirement? If yes, then who is the incumbent and what is the contract number?

Yes, this is a follow on requirement, the contract number is DG133F08BU0030.

20.

Are resumes required for the key personnel with our proposal, or is it the government’s intention to transfer existing staff to the awarded contractor?

No resumes required. Personnel experience/expertise may be identified. Incumbent capture is a business decision.

21.

If the government does intend to transfer existing staff, how heavily will a transition plan be weighted during proposal evaluation?

Incumbent capture is often beneficial to all parties but the Government is not restricting offerors.

22.

Is the incumbent eligible to rebid?

NO

23.

Is this a follow-on to the contract currently held by The Data Entry Company (Contract # DOCAB133F07CQ0009) which is set to expire in April of 2012?

NO

24.

If there is an incumbent, could you please provide the contractor name, contract number, and award date?

Contractor Name: 2020 COMPANY LLC Contract Number: DG133F08BU0030 Award Date: AUGUST 15, 2008

25.

Will preference be given to any specific small business designation i.e. 8(a)?

No, this is a small business set-aside, preference is not being given to any specific small business designation i.e. 8(a).

26.

Will the government consider extending the deadline for submission beyond July 25th to allow firms more time to develop a qualified response?

The response date has been extended to August 1, 2011.

27.

I was wondering what is meant by “Schedule Contract Number”?

SEE PAGE 4 of DG133F-11-RQ-0424 SECTION II – Pricing (disregard Schedule Contract Number)

28.

Is Section II-Pricing included in the 25 page limit?

YES

29.

Can NOAA provide a description of each of the proposed labor categories and the required skills and qualifications?

Further descriptions, required skills, and qualifications for each labor category will be provided with each individual task order.

Duties will be within the National Marine Fisheries Service:

· Accounts Payable Support:

· Examine, analyze, and interpret accounting records to prepare financial statements, give advice, or audit and evaluate statements prepared by others.

· Accounting Technician

· Analyzes, validates and maintains manual and automated documentation for various computerized accounting systems. Possesses a broad knowledge of policies, procedures, and regulations pertaining to travel and commercial accounting. Transactions may involve multiple appropriations

· Verifies, evaluates, and certifies the accuracy, propriety and availability of funds. Processes, monitors, and analyzes financial documents through each stage of accounting by appropriation, fiscal year, and associated data elements.

· Clerical/Office Operation Support:

· Basic familiarity with MS Office suite; and other COTs programs for administrative functions. Other duties include, report formatting, phone coverage controlled correspondence tracking sheets.

· Administrative Assistant Support:

· Type a variety of documents, in final form from field notes, such as correspondence, letters, memorandums, and reports.

· Review and edit materials (e.g., letters, reports, and memorandums) by checking for accuracy in grammar, spelling, punctuation, content, completeness, and conformity to format and procedural requirements.

· Receive and ascertain the nature of telephone calls or visitors to direct them to the appropriate staff or office.

· Prepare travel documents, and prepare, consolidate and submit payroll documents through an automated payroll system.

· Requisition office supplies, printing support, and related materials/services.

· Establish, update, and maintain office records, and distribute/control incoming and outgoing mail.

· Travel Administration Specialist support

· Has command of Federal Foreign and Domestic Travel Regulations

· Prepares travel documents and processes/ tracks visas in a timely fashion.

· Public Affairs Specialist Support

· serving as a web content manager overseeing the content, design and management of internet and web based services and sites;

· working with a variety of social media communities, blogs, forums, and sites to promote and disseminate information about an organization's mission, messages and platform; and writing and editing reports, briefings, newsletters, and/or informational brochures for print and electronic publishing.

· Drafts/Prepares Speeches

· Writer/Editor Support:

· Serve as a writer, editor and composer of various types of agency activities.

· Composing and editing written information for senior level and top management officials.

· Examining documents produced by others for clarity, style requirements, and organizational policies.

· Reviewing and drafting appropriate form letter responses for top level management signatures.

· Researching and analyzing pertinent regulations, policies, and program documents to develop complete and accurate statements.

· Budget Analyst Support:

· Install or advise on systems of recording costs or other financial and budgetary data; preparing Budget reports and presentations of Budget information

· Program Planner/Meeting Facilitation Specialist Support:

· Develop agendas

· Sets up venues

· Develop initial cost structure based on budgeted amounts

· Identify core constituencies

· Identify Conflicts between stakeholders

· Assist in developing win/win solutions where possible

· Produce meeting/stakeholder reports

· Acquisition Planner/Processor Support:

· Maintain and update Office Files and online programs.

· Gather information, identify and analyze issues.

· Inventory and draw up office supplies listing for ordering by Government Purchase Card.

· Utilize various automated equipment and software programs.

· Maintain drawdown cost sheets as expenditures occur

· Set up payment records for signature

· Prepare various correspondence, forms and reports.

· Assist in planning, soliciting, executing and administering procurements for supplies/services.

· Assist Contract Officer Representatives responding to Freedom of Information Act (FOIA) requests.

· Acquisition Specialist Support

· Meets with Subject matter experts and assists them in writing Statements of Work/Performance Work Statements and Independent Government Cost Estimates

· Tracks requisitions through the system

· Assists Contract Officer Representatives in obtaining point of contact concurrences on invoices

· Program Specialist Support:

· Serves as an administrative staff specialist and is responsible for performing a variety of personnel and administrative functions assigned. Performing a variety of technical assistance duties required in support of human resources, time and attendance, and payroll programs and activities.

· Maintain detailed and comprehensive records (both hard copy and electronic, as deemed appropriate) regarding personnel actions, decisions, requests and recommendations. Compiles data and prepares a variety of periodic and special statistical or narrative reports pending or proposed personnel actions, staffing, staff-year usage, awards and other related activities.

· Performs scientific support related to: research, conservation, production, and management of fish, fishery, marine mammals, turtles, crustaceans and mollusks resources. The support in these areas will help to determine, establish and apply biological facts, methods, techniques, and procedures necessary for research, conservation, and management of fish and other aquatic animals.

· Administrative Officer/Specialist Support:

· Freedom of Information Act document analysis, preparation and processing.

· Web Designer Specialist Support:

· Web designer Planning, developing, writing and editing online exhibition scripts, promotional texts, and other information and features pertaining to agency objectives and goals, public programs, education and research, and other initiatives, coordinating with the web manager to ascertain projects that are appropriate in concept, content, and presentation.

· Project monitoring to include: determining priorities, objectives, and potential audiences of diverse material created for the NMFS's website, balancing competing priorities and ensuring effective and timely completion of web projects.

· Coordinating and consulting with public programs, education, publications, research and other museum staff to develop web content and to ensure website reflects the content and tone of fisheries exhibitions, books, symposia, cultural arts programs, and other projects.

· Providing strategic expertise and direction on future implementation and presentation of online content in web projects and initiatives, offering expert guidance to staff and management on planning, writing, and development of effective web content, and its appropriate presentation in current and future online projects.

· Participating on project teams, in key meetings and through consultation with Fisheries staff to ensure that the website plays a role in the agency’s strategic goals and program objectives.

· Program Management Expert Support

· Works at the direction Deputy Assistant Administrator (DAA) and above as a Marine Policy advisor developing various tasks including Briefing Documents on Marine Policy, tracking marine issue as they evolve and alerts the DAA with action steps needed to address the issue.

· Program Manager Support

· Works at the direction of Office Directors as a Marine Policy advisor developing various tasks including: briefing documents on Marine Policy, tracking marine environment issues as they evolve and alerts the Director with action steps needed to address the issue.

· Attorney Support

· Review, adjudicate and decide the outcome of administrative appeals within NMFS involving fishing rights granted or denied by other offices within NMFS.

· Provide guidance on issues affecting Magnuson Stevens Conservation Act, National Environmental Policy Act, Saltonstall-Kennedy Act, Marine Mammal Protection Act. Law of the Sea, as well as, emerging legal/policy issues related to the Marine Environment and /or enforcement of the same.

30.

Can you please provide the number of personnel performing the work identified in the REQ?

Approximately 12 people at this time

31.

Can we provide a price rate card as a separate item from the price table?

Utilize the template that was given, if you choose to submit a price rate card, the price rate card will be counted towards the 25 page limit and reference PAGE 3 “ The quotation shall not include brochures, newsletter, or other marketing materials.

32.

Can we have more details regarding the specifics, education necessary, workload of each position?

Education requirements and workload of each position will be identified with each task order.

33.

What are the contract specifics?

The contract specifics are in the solicitation.

34.

Is some of this work supposed to take place at the contractor’s site?

NO

35.

Does hard copy of proposal have to get to you by due date also?

Yes

36.

On the spreadsheet template was the box for Budget analyst support left blank on purpose and we are not supposed to quote on that as a position by itself or should we treat that like any other position regarding the amount of hours?

The hours for the Budget Analyst Support are 1880, this number is a generic since the intent of the Government is to award an IDIQ.

PAGE 2 SEE “Statement of Objectives” should be Performance Work Statement.