DFW-2024-005_Sandwich Hatchery Well Redevelopment and Pump and Motor Replacement Project Manual.pdf

PROJECT MANUAL

COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF FISH AND GAME

DIVISION OF FISHERIES AND WILDLIFE

MARK S. TISA

DIRECTOR

SANDWICH STATE FISH HATCHERY WELL REDEVELOPMENT AND PUMP AND MOTOR

REPLACEMENT PROJECT

PROJECT NO: DFW-2024-005

LOCATION: 164 ROUTE 6A, SANDWICH, MASSACHUSETTS 02563

AWARDING AUTHORITY:

DIVISION OF FISHERIES AND WILDLIFE

Field Headquarters One Rabbit Hill Road

WESTBORO, MA 01581

Phone: (508) 389-6300

FAX: (508) 389-7890

DATE: 8-16-2023

PROJECT MANAGER:

Commonwealth of Massachusetts Division of Fisheries and Wildlife Adam Davies Hatchery Manager Sandwich State Fish Hatchery Sandwich, MA 02563 Phone: (508) 888-0008 Email: adam.davies@state.ma.us mailto:adam.davies@state.ma.us

TABLE OF CONTENTS

Number of Pages

TABLE OF CONTENTS

PUBLIC NOTIFICATION

BIDDING DOCUMENTS

INSTRUCTIONS TO BIDDERS

FORM FOR GENERAL BID

FORMS

FORM OF OWNER/CONTRACTOR AGREEMENT

FORM OF CORPORATE VOTE

CONTRACT DOCUMENTS

GENERAL CONDITIONS OF CONTRACT

PREVAILING WAGE RATES…………………………………………………………………………………..39

SPECIFICATIONS

PROJECT BID SPECIFICATIONS

FIGURE 1

2/1/2023 Owner Contractor Agreement c.30 §39M $10k-$50k 1 of 1

PUBLIC NOTIFICATION

The Commonwealth of Massachusetts: Notice to Contractors

The Division of Fisheries and Wildlife (MassWildlife) invites sealed bids for the Redevelopment of the gravel packed well, known as Well 4, acquisition and installation of a new submersible pump and/or motor or refurbishment and re-installation of existing pump and/or motor, acquisition and installation of a water level transducer-type sensor in the well, acquisition and installation of a Variable Frequency Drive control for the motor, and all other incidental work necessary for a complete job at the at the Sandwich State Fish Hatchery, Rte 6A, Sandwich, MA. Project shall be completed in accordance with specifications prepared by MassWildlife for project DFW-2024-005. The estimated project value is $55,000.00. Bids will be submitted on the forms furnished by MassWildlife, in the bid package, and will be received at The Division of Fisheries and Wildlife Field Headquarters, 1 Rabbit Hill Road, Westborough, MA 01581, until 2:00 PM, local time, Thursday, , at which time they will be publicly opened and read. All bids must be submitted in accordance with the Contract Documents and shall be accompanied by a bid deposit in the amount of 5% of the value of the bid. Bid deposits, payable to the Commonwealth of Massachusetts, Division of Fisheries and Wildlife, shall be in the form of a bid bond, certified, cashier's or treasurer's check issued by a responsible bank or trust company.

Contract Documents will be available after August 16, 2023 at www.commbuys.com , enter DFW-2024-005 in the description field under bid search. Proposals that do not have the Affidavit (of non-collusion, etc.) properly completed will be declared informal. Bids are subject to M.G.L. c. 30 sec. 39M, c.149 sec.44A(2)(B) and to minimum wage rates as required by M.G.L. c.l49 §§26 to 27H inclusive. Filed Sub-Bids are not required for this project. The right is reserved to waive any informality in or reject any or all proposals.

By: Mark S. Tisa, Director, Division of Fisheries and Wildlife.

http://www.commbuys.com/ c.30 §39M $10k-$50k 2 of 1

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each Bidder by making a Bid represents that:

1. The Bidder has read and understands the Contract Documents and the Bid is made in accordance therewith.

2. The Bidder has visited the site and is familiar with the local conditions under which the Work has to be performed.

1.2 Failure to so examine the Contract Documents and site will not relieve any Bidder from any obligation under the Bid as submitted.

ARTICLE 2 - BIDDER CERTIFICATIONS – OSHA TRAINING

2.1 All employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to section 44A.

ARTICLE 3 - REQUESTS FOR INTERPRETATION

3.1 Bidders shall promptly notify the Owner of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract Documents, the site, and local conditions.

3.2 Bidders requiring clarification or interpretation of the Contract Documents shall make such request to the Owner in writing.

ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS

4.1 Bids shall be submitted on the "Form of General Bids" as appropriate, furnished at no cost by the Owner.

4.2 All entries on the Bid Form shall be typed or in ink.

3.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy between the Bid sum expressed in words and the Bid sum expressed in figures, the words shall control.

4.4 The Bid shall be enclosed in a sealed envelope with the following plainly marked on the outside:

BID FOR: “DFW-2024-005: SANDWICH STATE FISH HATCHERY WELL REDEVELOPMENT AND PUMP AND MOTOR

REPLACEMENT PROJECT”

4.6 Date and time for receipt of Bids is set forth in the Public Notification.

4.7 Timely delivery of a Bid at the location designated shall be the full responsibility of the Bidders. Bids are due no later than 2:00 pm on Thursday, August 31, 2023.

ARTICLE 5- WITHDRAWAL OF BIDS

5.1. Before Opening Bids Any bid may be withdrawn prior to the time designated for receipt of bids upon written request. Withdrawal of bids must be confirmed over the Bidder’s signature by written notice post-marked or sent by facsimile on or before the date and time set for receipt of bids. Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

5.2 After Opening Bids Bidders may withdraw a bid without penalty, any time up to the Award as defined in paragraph 6.1, and upon demonstrating, to the satisfaction of the Owner, that a bona fide clerical error was made during the c.30 §39M $10k-$50k 3 of 1 preparation of the bid. Failure to conclusively demonstrate a bona fide clerical error may result in forfeiture of the bid deposit.

ARTICLE 6 - CONTRACT AWARD

6.1 Award means the determination and selection of the lowest responsible and eligible Bidder, by the Owner, which is subject to the approval of the Division of Fisheries and Wildlife.

The Owner will award the contract to the lowest responsible and eligible Bidder within thirty (30) days, Saturdays, Sundays, and legal holidays excluded after the opening of Bids.

6.2 The Owner reserves the right to waive any informality in or to reject any or all Bids if it be in the public interest to do so.

6.3 The Owner also reserves the right to reject any Bid if it determines that such Bid does not represent the Bid of a person competent to perform the work as specified or if less than 3 Bids are received.

6.4 The term "lowest responsible and eligible bidder" shall mean the Bidder whose Bid is the lowest of those Bidders demonstrably possessing the skill, ability, and integrity necessary for the faithful performance of the work, and who meets the requirements set forth in M.G.L. c.149 sec.44 (2)(B) and not debarred from bidding under M.G.L. c.149 §44C;

and who shall certify that they are able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work.

ARTICLE 7 - FORMS REQUIRED AT CONTRACT APPROVAL

7.1 Upon award, the Bidder shall complete the following forms to ensure prompt contract validation. These forms will be provided to the Contractor by the Owner, and two (2) originals must be submitted.

1. Owner/Contractor Agreement.

2. Form of Corporate Vote (If Applicable)

3. Authorized Signatory listing

4. MA Terms and conditions

6. W-9 tax form

7. Electronic Funds Transfer form

8. Revenue Enforcement and Protection Certification (REAP)

9. Certificate of Compliance with MA Employment Security Law

7.2 Insurance Certificates for the coverage required by Article 9 of the General Provisions must be submitted prior to contract validation.

7.3 Within 10 days after presentation thereof by the awarding authority, furnish a labor and materials or payment bond from a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the awarding authority and in the sum of 50% of the contract price, payable to the Division of Fisheries and Wildlife, in the form of a surety bond issued by a surety company; a certified, treasurer’s or cashier’s check drawn on a responsible bank or trust company payable to the awarding authority; or cash. [M.G.L. c. 149, §44A(2)(C) and M.G.L. c. 30, §39M(a)].

7.4 Within 10 days after presentation thereof by the awarding authority, furnish a performance bond in the amount of 100% of the contract price in the form of a surety bond issued by a surety company; a certified, treasurer’s or cashier’s check drawn on a responsible bank or trust company payable to the awarding authority; or cash.

7.5 The Notice to Proceed for construction shall not be issued until the Owner/Contractor Agreement has been validated by the Director of the Division of Fisheries and Wildlife.

7.6 Incomplete or unacceptable submissions of the forms as required above will delay the validation of the Owner/Contractor Agreement by DFW.

END OF SECTION

c.30 §39M $10k-$50k 4 of 1

FORM OF GENERAL BID

TO THE AWARDING AUTHORITY

A. The undersigned proposes to furnish all labor and materials required for “Division of Fisheries & Wildlife, Sandwich State Fish Hatchery Well Redevelopment and Pump and Motor Replacement Project, in Sandwich, Massachusetts in accordance with Contract Documents prepared by the Chief of Hatcheries, Division of Fisheries and Wildlife, for the contract price specified below, subject to additions and deductions according to the terms of the specifications

B. This bid includes addenda number(s) ____________.

C. The bidder agrees to perform the base bid work described in the specifications and shown on the plans in accordance with the following schedule of unit prices.

1. The proposed contract BASE BID price is: $_________________________ Dollars (BASE BID)

_______________________________________________________________________(Base Bid Written in Words)

ITEM

NO.

BASE

BID

QTY

UNIT

ITEM WITH UNIT BID PRICE

WRITTEN IN WORDS

UNIT

PRICE($)

TOTAL

AMOUNT

1 1 Lump Sum

For miscellaneous work, including but not necessarily limited to mobilization and demobilization for Sandwich Hatchery well site;

performance and payment bonds; insurance; permits, and other incidentals to satisfactorily completing the project, but not to exceed 10% of the total of Items 2 through 10, the sum of:

per Lump Sum

2 1 Lump Sum

Removal and complete reinstallation of all pumping equipment, including fully testing reinstalled pumping equipment at Sandwich Hatchery Well #4, pre and post video inspection of the well and all specified well performance pump tests

3 1 Lump

Base repairs to Sandwich Hatchery pumping equipment, including pump and motor cleaning and reconditioning, OR replacement, as specified herein

4 1 Lump

Set, maintain and pull developing tools at Sandwich Hatchery Well #4, including nylon screen brushing

5 1 Lump

Well Cleaning Phase I: wire brush and clean screen; install injection line system and packer/sealer

6 1 Lump

Well Cleaning Phase II: Introduce minimum 2000 pounds liquefied or gaseous CO2 through a controlled ejector process to achieve proper phase in well pack per the Aqua Freed® licensed specifications (or approved equal); up to two days may be required

7 1 Lump

Well Cleaning Phase III: Introduce minimum 2000 pounds liquefied or gaseous CO2 through a controlled ejector process to achieve proper phase in well pack per the Aqua Freed® licensed specifications (or approved equal); up to two days may be required

8 32 Hour Well Cleaning Phase IV: Mechanically redevelop the well for up to 32 hours

9 1 Lump

Acquisition, installation, and testing of a water level transducer-type sensor in the well, as specified herein

10 1 Lump

Acquisition, installation, and testing of a Variable Frequency Drive control for the motor, as specified herein

TOTAL

BASE BID

AMOUNT

c.30 §39M $10k-$50k 5 of 1

D. The undersigned agrees that, if selected as general contractor, he/she will within five days, Saturdays, Sundays, and legal holidays excluded, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a performance bond and also a labor and materials or payment bond, each of a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price.

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to section 44A.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word "person" shall mean natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Name of General Bidder ___________________________________

Signature→ BY: ________________________________________ Signature & Title of person signing

Date: _______________

Business Address: _______________________________________________________

City and State: ________________________________________________________

Note: If the bidder is a corporation, indicate state of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses of partners if different from business addresses.

AFFIDAVIT

State of _________________________ Date ____________ 20_____ County of _________________________

The undersigned being duly sworn, deposes and says that he is the

Sole owner; partner; president; treasurer or other duly authorized official of a corporation of_______________________________________________________, for work in

City/Town Location on __________________________________________________________________ Date bids were open and certifies that of his own knowledge, said bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

Signature and title of person making affidavit

Sworn to before me this

____________________day of _______________ 20____.

Notary Public

At a duly authorized meeting of the Board of Directors of the

(Name of Corporation) held on ________________________ at which all the Directors were present or (Date) waived notice, it was VOTED, that ________________________________________, (Name)

_______________________________, of this company and he hereby is (Officer) authorized to execute contracts and bonds in the name and behalf of said company, and affix its corporate seal thereto; and such execution of any contract or obligation on this company's name on its behalf by such _____________________ (Officer) under seal of the company, shall be valid and binding upon this company.

A true copy, ATTEST: ______________________________

Place of business:

Date of the Contract: ___________________________

I hereby certify that I am the clerk of the ______________________________________ that ______________________________is duly elected _________________________ of said company, and that the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

__________________________________ Corporate Seal c.30 §39M $10k-$50k 6 of 1

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2/1/2023 General Conditions c.30 §39M $10k-$25 1 of 6

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

FOR c.149 sec.44A(2)(B) PROJECTS BETWEEN $10,000 - $50,000

1.0 GENERAL PROVISIONS

1.1 THE CONTRACT DOCUMENTS

The Contract for Construction consists of the Contract Documents which include the Owner-Contractor Agreement, Public Notification, Bid Form, Contract Forms, Conditions of the Contract, Specifications, Drawings, all addenda issued prior to execution of the Contract, and other documents listed in the Agreement and Modifications issued after execution of the Contract.

1.2 THE WORK

The term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the Contractor's obligation.

2.0 OWNER

The term "Owner" sometimes also referred to as the "Awarding Authority" or "Authority" means the Commonwealth of Massachusetts, Division of Fisheries and Wildlife, identified in the Owner-Contractor Agreement, organized and existing under the provisions of M.G.L. c.131.

3.0 DEPARTMENT

3.1 The term "Department" means the Commonwealth of Massachusetts, Department of Fish and Game, Division of Fisheries and Wildlife.

3.2 The term "Hatchery System Supervisor" means the Agency appointed by the Department to administer the terms of the Contract between the Owner and the Contractor, who is also empowered to take certain actions under this Contract. The Contractor should address mail to the Hatchery System Supervisor, Field Headquarters, 1 Rabbit Hill Road, Westborough, MA, 01581.

3.3 The term "Construction Inspector" means the person designated by the Hatchery System Supervisor to assist with the Administration of the Contract.

3.4 PROJECT FUNDING

The Work under this Contract is funded by the Commonwealth of Massachusetts through the Owner.

3.5 DEPARTMENT'S RESPONSIBILITIES

3.5.1 The Contractor is advised that various actions taken, or decisions made by the Owner under this Contract, require the prior approval and counter-signature of the Department. Those actions or decisions include, but are not limited to, the following:

.1 Changes to the Contract Sum or Contract Time.

.2 Written orders, notices, and approvals given by the Owner pursuant to the Contract Documents or pursuant to any Laws applicable to this Contract, including approval of the Contractor's payment requests, approval of "or equal" submissions and substitutions of specified materials.

c.30 §39M $10k-$25 2 of 6

.3 Stop Work Order.

.4 the Contractor’s Applications for Payment

.5 Final payment.

.6 Termination of Contract.

3.6 Work undertaken by the Contractor at the Owner's or other person's order without the MassWildlife’s countersignature prior to the start of such work shall be considered unauthorized work and shall not be considered cause for extra payment. The Contractor shall be responsible for performing, at its own expense, corrective measures required by the Owner due to any failure to obtain the prior approval of the Department pursuant to Subparagraph 3.5.1.

4.0 CONTRACTOR

4.1 The Contractor, sometimes referred to as the General Contractor, is the person or entity identified as such throughout the Contract Documents as if singular in number. The term Contractor means the Contractor or its authorized representative.

4.2 The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences, and procedures, and for coordinating all portions of the Work under the Contract.

4.3 SALES TAX EXEMPTION AND OTHER TAXES

4.3.1 To the extent that materials and supplies are used or incorporated in the performance of this Contract, the Contractor is considered an exempt purchaser under the Massachusetts Sales Act, Chapter 14 of the Acts of 1966.

4.3.2 The Contractor shall be responsible for paying all other taxes and tariffs of any sort, related to the work.

4.4 PERMITS, FEES, AND NOTICES

4.4.1 The Contractor. shall secure and pay for all permits and governmental fees, licenses, and inspections necessary for proper execution and completion of the Work. The Contractor shall coordinate all efforts required to obtain these permits.

4.4.2 The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of public authorities bearing on performance of the Work.

4.4.3 If the Contractor performs Work knowing it to be contrary to laws, statutes, ordinances, building codes, and rules and regulations without such notice to the Owner, the Contractor shall assume full responsibility for such Work and shall bear the attributable costs.

4.5 SAFETY REQUIREMENTS

The Contractor must comply with all Federal, State, and local safety laws and regulations applicable to work performed under this Contract.

4.6 WAGE RATES

The Director of Department of Labor and Workforce Development has established the schedule of wages found in this contract listing the wage rates that must be paid to all workers employed on the Contract. The Schedule shall c.30 §39M $10k-$25 3 of 6 continue to be the minimum rate of wages payable to workers on this contract throughout the terms of the contract.

The Contractor shall not have any claim for extra compensation from the Owner if the actual wages paid to employees on the Contract exceeds the rates listed on the Schedule. The Contractor shall cause a copy of said Schedule to be kept in a conspicuous place at the Project site during the term of the Contract. (See M.G.L c.149 §27.)

If reserve police officers are employed by the Contractor, they shall be paid the prevailing wage of regular police officers. (See M.G.L c.149 §34B).

5.0 CONTRACT ADMINISTRATION

5.1 PRECONSTRUCTION CONFERENCE

Prior to commencement of the Work, the Contractor shall meet in conference with representatives of the Owner to discuss and develop mutual understandings relative to administration of the quality assurance program, safety program, labor provisions, the schedule of work, and other Contract procedures.

5.2 REJECTION OF DEFECTIVE MATERIALS AND WORK

The Owner's inspection of the Work shall not relieve the Contractor of any of its responsibilities to fulfill the Contract obligations, and defective work shall be corrected. Unsuitable work may be rejected by the Owner, notwithstanding that such work and materials have been previously overlooked or misjudged by the Owner and accepted for payment. If the Work or any part thereof shall be found defective at any time before the final acceptance of the whole Work, the Contractor shall forthwith correct such defect in a manner satisfactory to the Owner, and if any material brought upon the site for use in the Work, or selected for the same, shall be rejected by the Owner as unsuitable or not in conformity with the Contract requirements, the Contractor shall forthwith remove such materials from the vicinity of the Work.

6.0 CHANGES

6.1 All changes in the work, including any increase, decrease, or other equitable adjustment in the Contract price or in the time for performing the Contract, shall be authorized in writing by the Owner.

6.2 The Owner may direct changes to the Work provided:

.1 the unit prices remain the same, .2 the Owner's representative has specified in writing that an increase is necessary to fulfill the needs of the Owner and is more economical than awarding another contract, .3 the Contractor agrees to the increase or decrease in writing,

7.0 PAYMENTS

7.1 CONTRACT SUM

The Contract Sum is stated in the Owner-Contractor Agreement and, including authorized adjustments, is the total amount payable by the Owner to the Contractor for performance of the Work under the Contract Documents.

MassWildlife will make payment in one lump sum upon project completion.

c.30 §39M $10k-$25 4 of 6

7.2 FINAL PAYMENT

The acceptance by the Contractor of the lump sum payment due under this Contract or the execution of the Final Certificate of Completion, shall operate as a release to the Owner and Department from all claims and liability related to this Contract.

8.0 GUARANTY AND WARRANTY

8.1 WARRANTY

The Contractor warrants to the Owner that materials and equipment furnished under the Contract will be of good quality and new unless otherwise required or permitted by the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform with the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the Owner, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment furnished. The Owner reserves the right to reject said substituted materials even after requesting evidence.

8.2 GENERAL GUARANTY

If at any time during the period of one (1) year from the date of the Substantial Completion the Work to be performed under this Contract, or any part of the Work shall, in the reasonable determination of the Owner, require replacing or repairing due to the fact that it is broken, defective, or otherwise does not conform to the Contract Documents, the Owner will notify the Contractor to make the required repairs or replacement. If the Contractor shall neglect to commence such repairs or replacement to the satisfaction of the Owner within ten (10) days from the date of giving or mailing such notice, then the Owner may employ other persons to make said repairs or replacements. The Contractor agrees, upon demand, to pay to the Owner all amounts which the Owner expends for such repairs or replacements. During this one-year guarantee period any corrective work shall be performed in accordance with the applicable terms of this Contract. For items of work completed after substantial completion, the one-year guarantee shall commence at the time the Owner accepts such items. This one-year guarantee shall not limit any express guaranty or warranty provided elsewhere in the Contract.

9.0 INSURANCE REQUIREMENTS

The Contractor shall provide insurance coverage as listed in subparagraphs 9.1 - 9.6. This insurance shall be provided at the Contractor's expense and shall be in full force and effect during the full term of this contract.

9.1 WORKER'S COMPENSATION

Worker's Compensation: Coverage A Statutory Per M.G.L. c.149 §34 and c.152 as amended Employer's liability: Coverage B up to $500,000 each accident $ 500,000 disease per employee $ 500,000 disease policy

9.2 CONTRACTOR’S COMMERCIAL GENERAL LIABILITY

Bodily Injury & $ 1,000,000. each occurrence Property Damage $ 1,000,000. general aggregate Products & Completed Operations $ 1,000,000. aggregate Personal & Advertising Injury $ 1,000,000. each occurrence c.30 §39M $10k-$25 5 of 6

9.3 VEHICLE LIABILITY

Personal Injury $ 500,000. each person and Property Damage $ 1,000,000. aggregate Combined Single Limit $1,000,000.

9.4 OWNER AS CO-INSURED

The Division of Fisheries and Wildlife shall be named as additional insured on the Contractor's liability policies.

9.5 CERTIFICATES OF INSURANCE, POLICIES

9.5.1 The Contractor shall not commence work on this contract until proof of compliance with this article has been furnished to the Owner by submitting one copy of a properly endorsed insurance certificate issued by a company authorized to write insurance in the Commonwealth. This certificate shall indicate that the Contractual Liability Coverage is in force.

9.5.2 The Contractor shall file the original and one certified copy of all policies with the Owner within sixty days after Contract award. If the Owner is damaged by the Contractor's failure to maintain such insurance and to so notify the Owner, then the Contractor shall be responsible for all reasonable costs attributable thereto.

9.6 CANCELLATION

Cancellation of any insurance required by this contract, whether by the insurer or the insured, shall not be valid unless written notice thereof is given by the party proposing cancellation to the other party and to the Owner at least thirty days prior to the effective date thereof, which shall be expressed in said notice.

10.0 INDEMNIFICATION

10.1 The Contractor shall take all responsibility for the Work and take all precautions for preventing injuries to persons and property in or about the Work and shall bear all losses resulting to or on account of the amount or character of the Work. The Contractor shall pay or cause payment to be made for all labor performed or furnished and for all materials used or employed in carrying out this Contract.

10.2 The Contractor shall assume the defense of, and indemnify and save harmless the Owner, the Hatchery Manager, Hatchery System Supervisor, Department, and Division and their officers and agents from all claims:

.1 relating to labor performed or furnished and materials used or employed for the Work;

.2 to inventions, patents and patent rights used in and in doing the Work unless such patent infringement is due to a product or process specified by the Owner;

.3 to injuries to any person or corporation received or sustained by or from the Contractor and any employees, and subcontractors and employees, in doing the work, or in consequence of any improper materials, implements or labor used or employed therein;

.4 and to any act, omission or neglect of the Contractor and any employees therein.

12.0 TERMINATION

12.1 TERMINATION FOR CAUSE

12.1.1 The Owner may terminate this contract for cause if it determines that any of the following circumstances have occurred:

c.30 §39M $10k-$25 6 of 6

1. The Contractor is adjudged bankrupt or has made a general assignment for the benefit of its creditors.

2. A receiver has been appointed of the Contractor's property.

3. All or a part of the Work has been abandoned.

4. The Contractor has sublet or assigned all or any portion of the Work, the Contract, or claims thereunder, without the prior written consent of the Owner, except as provided in the Contract Documents.

5. The Owner has determined that the rate of progress required on the project is not being met.

6. The Contractor has substantially violated any provisions of this Contract.

12.1.3 The Owner may complete the work, or any part thereof, and charge its expense of so completing the work or part thereof, to the Contractor.

12.1.4 The Owner may take possession of and use any materials, machinery, implements and tools found upon the site of said Work. The Owner shall not be liable for any depreciation, loss or damage to said materials, machinery, implements or tools during said use and the Contractor shall be solely responsible for their removal from the Project site after the Owner has no further use for them.

12.3 TERMINATION - NO FAULT

12.3.1 In the event that this Contract is terminated by the Owner, prior to the completion of construction and termination is not based on a reason listed in Paragraph 12.1, the Contractor shall be compensated for its costs incurred, including reasonable costs of de-mobilization, calculated on a percent completion basis covering the period of time between the last approved application for payment and the date of termination.

12.3.2 Payment by the Owner pursuant to Subparagraph 12.3.1 shall be considered to fully compensate the Contractor for all claims and expenses and those of any consultants, subcontractors, and suppliers, directly or indirectly attributable to the termination, including any claims for lost profits.

2/1/2023 Division c.30 §39M $10k-$25 1 of 6

PROJECT BID SPECIFICATIONS

SANDWICH STATE FISH HATCHERY WELL REDEVELOPMENT AND PUMP AND MOTOR

REPLACEMENT PROJECT

DFW-2024-005

For the Division of Fisheries and Wildlife, Sandwich State Trout Hatchery, Well Redevelopment and Pump and Motor Replacement Project including but not necessarily limited to redevelopment of the gravel packed well known as Well 4 at Sandwich Hatchery, acquisition and installation of a new submersible pump and/or motor or refurbishment and re-installation of existing pump and/or motor, acquisition and installation of a water level transducer-type sensor in the well with the capability to measure and display the well drawdown depth and automatically shut the well off if drawdown exceeds a safe level, acquisition and installation of a Variable Frequency Drive control for the motor, and any other incidental work for a complete job.

PART 1 - GENERAL

All relevant portions of the latest edition of the State Building Code (9th Edition), and the special provisions contained herein shall apply to the work performed under this Contract.

The work to be performed under this Contract shall, in general, consist of the following:

1.1 BASE BID

A. The Contractor shall provide all labor, materials, chemicals and equipment to satisfactorily clean and recondition Well 4 at Sandwich State Trout Hatchery using the Aqua Freed® process or approved equal. The Contractor shall conduct a video inspection of the well before and after reconditioning. The Contractor shall also determine the capacity of the well before and after reconditioning.

B. The Contractor shall remove the pump and motor from the well, inspect and, after consultation with the Chief of Hatcheries, determine if refurbishment of existing equipment or replacement in kind is appropriate.

C. The Contractor shall either service and reinstall the existing pump and/or motor or supply and install a new pump and/or motor and all necessary appurtenances that meets the specifications described herein.

D. The Contractor shall acquire and install a water level transducer-type sensor in the well with that meets the specifications described herein.

E. The Contractor shall acquire and install a Variable Frequency Drive control for the motor that meets the specifications described herein.

F. The Contractor shall apply for, pay all fees, and obtain all permits necessary to complete the work, lawfully.

The Contractor shall comply with all provisions of permits, including coordination and inspections of work by the appropriate approving Authorities.

G. Material and shop drawings shall be submitted to the Chief of Hatcheries, where specified, for approval in accordance with Section 01300 for all work specified herein.

H. Complete final cleanup of the site and facility to the complete satisfaction of the Owner. The work shall include the cost of legal disposal of all excess or waste materials generated from this project in a manner which is consistent with any local, state and federal rules and regulations for disposal of such materials.

c.30 §39M $10k-$25 2 of 6

I. Furnish all pump test results and other information related to work done, well inspection videos, pumps and motors, pump information, warranties and contract closeout materials prior to making the final payment request. Five Percent (5%) retainage shall be held until all work, warranties and contract paperwork is satisfactorily complete and accepted by the Owner.

1.2 DESCRIPTION OF WELL AND EXISTING PUMPING EQUIPMENT

A. SANDWICH HATCHERY WELL 4: Well 4 is located on the west side of the hatchery just north of the hatch house. The 8 inch gravel packed well was completed in 1977. Total well depth is about 63 feet. The stainless steel screen is 10 feet long with 40 slot size. The pump was set to 52 feet below the top of the well casing.

The original capacity of the well after installation was about 125 gpm. Capacity with currently installed equipment is about 85 gpm. The well construction logs are in Appendix I. The well has never been redeveloped.

The existing motor is a 5 HP, 230 V, single phase, Pentair Pentek submersible. This motor was installed in 2022. The existing pump is a Grundfos GF85S50-4, 4-stage submersible. This pump was installed in 2017.

Currently well #4 produces about 63 gpm.

1.3 SCOPE OF WORK

A. INTENT: Under these specifications, it is intended that the Contractor shall furnish all equipment, labor, chemicals, and materials necessary to:

a. video inspect the well bore and screen before and after cleaning and redevelop Well 4 at Sandwich

State Trout Hatchery.

b. either refurbish and reinstall the existing motor and/or pump, or supply and install a new submersible pump and/or motor capable of producing up to 85 gpm compatible with installed equipment.

c. acquire and install a water level transducer-type sensor in the well with the capability to measure and display the well drawdown depth and automatically shut the well off if drawdown exceeds a safe level.

d. acquire and install a Variable Frequency Drive control for the motor.

The Contractor is responsible for providing all materials and labor costs associated with a quality design as well as installation that is performed in accordance with all local, State and Federal regulations.

B. The contractor will be responsible for obtaining permits, if required, from the Massachusetts Department of

Environmental Protection, Town of Sandwich and Conservation Commissions and the EPA if so required prior to beginning any on-site work.

C. INSTALLATION DESIGN: The contractor shall be responsible for evaluating, designing, and replacing any portion of the electrical supply and control systems if necessary. The contractor will consider, but is not limited to, each of the following in developing a proposal; materials, electrical service, manufacturer’s recommendations.

D. START-UP AND TRAINING: The contractor shall test the operation of the Variable Frequency Drive after installation. The contractor shall provide detailed instructions and training on device operation and maintenance for a minimum of 1 hour to hatchery personnel.

E. REMOVAL AND INSPECTION OF EXISTING PUMPING EQUIPMENT

c.30 §39M $10k-$25 3 of 6

1. The contractor shall remove the pump and motor from the well, taking all precautions to avoid damaging the well casings, seals, and discharge piping. The Contractor shall inspect the pump and motor and, after consultation with the Chief of Hatcheries, determine if refurbishment of existing equipment or replacement in kind is appropriate. The Contractor shall supply a written report to the Chief of Hatcheries for any repairs, with an itemized cost proposal, that are necessary beyond those specified herein as part of the base bid price.

2. The Contractor shall be responsible for disposal of all equipment replaced that will not be reconditioned or put back into service in accordance with all applicable local, state and federal rules and regulations.

PART 2 – PRODUCTS

The Contractor shall furnish the required amount of chemicals to effectively treat the water in and surrounding the well in order to remove all incrustation residue or deposits to restore as much of the original capacity of the well as possible.

The amounts and types of chemicals that will be used, along with NSF Standard 60 certification sheets, shall be submitted to the Chief of Hatcheries for review prior to use. All chemicals used shall be certified under NSF Standard 60.

The Contractor shall provide and post at the job site Material Safety Data Sheets (MSDS) for each chemical brought to the site.

2.1 CARBON DIOXIDE

A. Carbon dioxide shall be 99.9% liquid state.

2.2. PUMP AND MOTOR REFURBISMENT OR REPLACEMENT, INSPECTION AND RECONDITIONG

A. The intent of this project is to refurbish or replace the existing pump and/or motor with equipment equivalent to that currently installed.

B. All equipment shall be replaced with industry standard replacement parts. All additional parts shall be inspected and a written report that details all parts that require replacement shall be provided to the Chief of Hatcheries. The report shall contain an itemized cost estimate for all parts, labor, and other associated costs to perform the repairs. Costs for additional repairs and parts will be part of an extra work order that shall require approval from the Chief Fiscal Officer prior to proceeding.

C. The Contractor shall submit a written report to the Chief of Hatcheries that details any additional repairs required to insure proper and efficient operation of the motor. The report shall include an itemized cost estimate for all recommended additional equipment. Any addition motor repair costs shall be part of an extra work order and must be approved in writing by the Chief of Fiscal Officer prior to proceeding.

2.4. SPECIFIC DESIGN REQUIREMENTS FOR THE NEW SUBMERSIBLE PUMP AND MOTOR

A. TIME FRAME TO ORDER NEW PUMP AND MOTOR (if necessary)

1. Within 30 days from execution of this contract, the Contractor shall order the replacement pump and motor per these specifications to insure that it will be delivered in time to complete all work prior to December 31, 2023. The pump shall be capable of pumping up to 85 gallons per minute but shall be capable of being adjusted to pump less if the refurbished well capacity is less than 85 gpm after reconditioning. The Contractor shall submit in writing to the Chief of Hatcheries all specifications of the proposed pump and motor and the Chief of Hatcheries shall approve the c.30 §39M $10k-$25 4 of 6 proposed pump and motor prior to the contractor ordering it. The Contractor must include as part of their bid package the name of the manufacturer of the submersible pump and the manufacturer of the submersible motor that will be supplied under the terms of their bid.

B. WELL PUMP AND MOTOR DESIGN

1. It shall be the responsibility of the contractor to determine the specific design of the submersible pump and motor that is capable of pumping up to 85 gpm. It shall be the responsibility of the contractor to make their own specific determination of TDH in order to proper size the pump and motor. Due to fiscal year time constraints, it will not be feasible to wait until after the specific capacity of the well is determined following cleaning to design and order the new pump. All bearings, bushings and wear rings that contact water may not contain brass, bronze, zinc or copper due to the toxicity of these metals to trout. They must be comprised of tungsten carbide, PTFE/graphite or approved equals.

C. WELL PUMP MANUFACTURER

1. Pump shall be a submersible manufactured by Grundfos (GF85s50-4) or approved equivalent of equal quality.

2. The pump shall be able to provide 85 gpm from the well.

D. MOTOR MANUFACTURER

1. The motor shall be a submersible manufactured by Pentair Pentek or approved equivalent of equal quality.

2. Motor shall meet all current standards for a premium efficiency design. It shall be single phase, 240 volts, 3,450 rpm, 5 HP; the actual HP rating of the motor shall be designed to operate the pump according to manufacturer specifications.

E. WELL LEVEL SENSOR AND SHUTOFF

1. The Contractor shall furnish and fully install a water level transducer-type sensor in the well with the capability to measure and display the well drawdown depth and will automatically shut the well if drawdown exceeds a safe level. The electronic control and display module shall be located in the hatch house. The cable suspended level sensor shall transmit the gauge pressure of the water column above the sensor by means of a different silicon semiconductor sensor protected by an internal 316 stainless steel diaphragm and fill fluid. The body of the sensor shall be 316 stainless steel. The sensor shall be suspended by the electrical cable which shall be jacketed with polyethylene. The cable shall be continuous from the sensor to the electronic module. Splices will not be allowed. The unit shall have a range of 0 –30 psi.

F. VARIABLE FREQUENCY DRIVE

1. The Contractor shall furnish a Variable Frequency Drive for each installation that meets the following specifications. The Variable Frequency Drive supplied shall be an Allen-Bradley PowerFlex 525 AC Drive, or compatible equivalent, to be fully compatible with the motor installed. The unit will be surge protected with Bourns 1669-02 transient protectors or approved equivalent.

PART 3 – EXECUTION

3.1 EQUIPMENT REMOVAL AND TESTING

1. The Contractor shall remove the existing pumping equipment as carefully as possible to avoid damaging any equipment or well structure. The Contractor is to carefully disassemble all piping as required.

c.30 §39M $10k-$25 5 of 6

2. Contractor shall conduct a performance test after redevelopment by pumping at the highest rate feasible, pump the well for 2 hours utilizing new pumping equipment to determine specific capacity and for evaluation of the effectiveness of the well cleaning efforts.

3.2 VIDEO INSPECTIONS

A. Video inspections shall be performed on the well casing and screen following removal of the pump and equipment and again prior to the start of well cleaning. A second video inspection of each well shall be performed after cleaning is complete and prior to installation of the pumping equipment. The Hatchery Manager and Chief of Hatcheries shall be notified prior to conducting the video inspections so they may witness them if desired.

B. The Contractor shall use a video camera and equipment capable of recording video images in color. The camera unit shall be capable of articulating downward and also sideways to view the casing and well screen. The camera unit shall have a depth counter to monitor and record the camera depth.

C. The Contractor shall allow enough time to examine casing joints, welds, screen slot openings and bottom plate.

D. Prior to video inspection, a pump capable of pumping 20 gpm shall be placed in the well to provide a vertical upward flow of water to facilitate viewing.

E. Video inspections shall be performed on the well before and after cleaning.

F. The Contractor shall provide the Chief of Hatcheries with 2 copies (DVD or USB) of the before cleaning and after cleaning video of each facility on DVE or USB. VHS tape format is not acceptable.

3.3 WELL CLEANING

A. The Contractor shall anticipate 35 hours of actual redevelopment time for the well. This does not included time for removal of equipment, installation of Contractor’s equipment, video inspection, jetting/chemical injections, chemical reaction time, pre and end of day as well as post specific capacity tests. The Contractor shall be required to complete the following:

1. Determine the specific capacity of the well after cleaning.

2. Discharge of waste and chemicals. The Contractor shall obtain all required permits and discharge all wastes from the cleaning operations at least 100 feet away from the radius around the well and any other existing wells, at a location to be determined by the Hatchery Manager and Chief of Hatcheries.

The Contractor shall discharge the water from the neutralizing tank. Water and sediment pumped from the wells during development shall be discharged through an approved orifice onto an energy dissipater erosion and sediment control system. The Contractor is responsible for connecting development discharge to a sediment settlement tank. The sediment control system shall be located outside of all wetland buffer zones and on property owned or controlled by the Owner. The Contractor shall check and record the pH of the neutralized water frequently. No discharge water, chemicals, or waste shall be discharged directly into any surface waters.

3. Safety equipment, as required by OSHA for working in confined space conditions, shall be worn and applied by workers while working with the acids and polymer. The Contractor shall insure that there is adequate ventilation during acid and polymer treatment and shall be responsible for the safety of all personnel involved in the work and protection of equipment. For safety reasons, the Contractor shall supply and maintain a two-person crew during all activities and handling of the chemicals.

4. The Contractor shall verify that the well is cleaned to its original depth. The contractor shall remove any accumulations of sand and silt in the well such that the well is clean to its original design depth.

B. WELL CLEANING PROCESS

1. Scope of Work: The project shall involve cleaning and redeveloping the well by the Aqua Freed® process or approved equal process. Acid cleaning by use of hydrochloric acid or other strong acid are c.30 §39M $10k-$25 6 of 6 not acceptable alternate methods. The work shall include the furnishing of all labor, materials and equipment necessary for the complete redevelopment of Well #4. Contractor shall anticipate 35 hours of actual redevelopment time for the well. This does not included time for removal of equipment, installation of Contractor’s equipment, video inspection, jetting/chemical injections, chemical reaction time, pre and end of day as well as post specific capacity tests.

3. General Procedures: The well rehabilitation process shall be a three (3) phase system utilizing the injection of 99.9% liquefied carbon dioxide (CO2). The column of CO2 injected into the well shall be sufficient to effectively fill the well bore and surrounding formation. A packer shall be set to confine the injection of the Aqua Freed® gasses to the water producing zones. Injection pressures shall not exceed 325 psi and temperatures shall be at or near zero (0) degree F to insure penetration of the gas and liquefied gases into the surrounding formation.