Detention Center RFB for Pod Painting (1).pdf

RFB (Request for Bid) FOR EDGECOMBE COUNTY DETENTION

CENTER POD CLEANING AND PAINTING

Edgecombe County is seeking bids from qualified contractors to complete cleaning and painting of one complete pod inside the detention center and other defined areas. Bids will be opened Thursday, November 19th, 2026 at 10:00am in room 260 of the Edgecombe County Administration Building. No bids will be accepted after this time. All bids must be in writing and submitted to:

Edgecombe County Attn: Stan Liverman, Maintenance Director

P.O. Box 10 201 St. Andrew St. – Room 264

Tarboro, NC 27886

Mandatory Pre-Bid Meeting:

Thursday, October 22, 2026 at 9:00 am at the Edgecombe County Detention

Center, 3005 Anaconda Road, Tarboro NC 27886

Questions or Comments:

- All questions and/or comments shall be submitted in writing, no later than

Thursday, November 12th, 2026 by 10:00am.

- Submit questions or comments to: stanliverman@edgecombeco.com

Scope of Work:

The work shall include furnishing all equipment, implements, tools, materials, licenses, certifications, transportation, labor and supervision necessary for the prosecution and completion of the work identified in the below “Description of Work”.

mailto:stanliverman@edgecombeco.com

Bidder Qualifications:

Only bids from Contractors established in performing this type of service and qualified to handle jobs of this size may be considered. Prior to award, Edgecombe County reserves the right to investigate a bidder’s ability to fulfill the requirements of the contract. A list of at least three (3) references shall accompany each bid.

Performance of Work:

If the Contractor fails to perform the work as directed by this contract or fails to perform the work in a manner satisfactory to Edgecombe County, work may be performed by other forces as directed by Edgecombe County. The cost of work so performed will be deducted from any monies due the Contractor.

Inspection/Cancellation:

All work shall be subject to inspection by an Edgecombe County Inspector at any time.

If the Contractor fails to keep the work on schedule, or performs unsatisfactory work, this contract may be canceled upon a fifteen (15) day written notice.

License and Certifications:

Contractor shall have and maintain all licenses and certifications required to perform any and all work associated with this contract for the entire duration of this contract.

Edgecombe County reserves the right to review all licenses and certifications to ensure they are properly kept in good standing. Failure to maintain proper licenses and certifications will result in a breach of contract and will result in contract being voided immediately. Contractor shall be a licensed General Contractor if the Scope of Work requires it to be completed by a licensed General Contractor. Edgecombe County may determine at any time that the work contemplated herein requires that the Contractor be a licensed General Contractor.

Insurance and Indemnity:

The Contractor shall indemnify and save harmless the County of Edgecombe and its officers, agents, and employees from all suits, actions or claims of any character brought for any injury or damages received or sustained by any person, persons, or property by reason any act or failure to act, of the contractor, its agents or employees, in the performance of the contract.

The Contractor shall furnish a Certificate of Liability Insurance indicating general liability coverage of at least $1,000,000.00 from an insurance company licensed to do business in the State of North Carolina along with Workman’s Compensation coverage, within ten

(10) days after award of the bid.

Affirmative Action:

The Contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin, or physical handicap.

The County invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled and disabled business enterprises.

Description of Work:

Cleaning

• All surfaces (walls, ceilings, floors doors, beds and etc.) are to be cleaned of dirt, grime, graffiti, food and/or any other foreign substances.

• All light fixtures must be opened and clean lenses inside and outside of fixture

• All Vents must be cleaned.

• All sky Lights must be cleaned.

• All windows must be cleaned.

Surface Prep

• All surfaces must be prepped according to the specified products guidelines and recommendations for proper adhesion.

Painting

• All currently painted surfaces must be primed and painted with a minimum of two finish coats of specified products.

Specified products

- See attached Benjamin-Moore Paint Specifications Guide

This project will take place inside the Detention center which will require special procedures to access the building and extra requirements to ensure the security of the contractor as well as the facility. These requirements will be discussed in length at the pre bid meeting. The pod is divided into half and only one side will be able to be completed at a time.

Bidder Qualifications:

In order for a bid to be accepted as an acceptable bid, bidder must:

- Attend Mandatory Pre-Bid Meeting

- Provide proper licenses and certifications with bid proposal.

- Provide three (3) references (if possible, references of work completed at a like facility)

- Provide a completed “Cost Proposal Sheet” or like bid sheet that includes all cost breakdowns included on the attached “Cost Proposal Sheet”.

- Provide Bid by the appropriate bid date and time.

Any bid that does not meet the above qualifications, will NOT be accepted.

COST PROPOSAL SHEET

1. Cleaning Yellow Pod $____________________

2. Painting Yellow Pod $____________________

3. Cleaning Medical Area $____________________

4. Painting Medical Area $____________________

5. Cleaning Segregation Area $____________________

6. Painting Segregation Area $____________________

Total Bid: $_________________________

Company Name

Signature Date