Detailed Specifications.xlsx

XLSX spreadsheet 23 KB Posted

Attached to
Open Shelf Filing Supplies for Courts
Solicitation number
RFQ - 40A - 21041500000000000227
Issued by
Maine

About this file

This is a Detailed Specifications form for open shelf filing supplies for Maine courts, compiled from responses submitted by various district courts, superior courts, and court administrative offices throughout the state between February and April 2021. The document consolidates ordering requirements across multiple court locations for pre-labeled folders, case type labels, number sets, UCD labels, year label stickers, mylar file folder protectors, and docket binders. Courts requested folders in various colors (manila, canary yellow, green, blue, and dark orange) with specific numbering ranges for criminal, civil, family, small claims, real estate, appellate, mental health, probate, administrative, adoption, and other case types. District courts submitted orders for quantities ranging from minimal requests (100-300 units) at smaller jurisdictions to substantial orders (up to 5,000 units) at major court centers including Portland, Lewiston, Presque Isle, and Kennebec County. Total responses were received from approximately 30 court locations, with most submissions occurring in February 2021 and a few amendments received through April 2021.

The specifications form does not include pricing information, contract award dates, or renewal terms, as it functions as an order compilation document rather than a formal bid response or contract award document. No set-asides, incumbent information, or specific funding sources are identified within the form. The document serves as a requirements gathering tool, with individual court clerks and administrators certifying their specific supply needs across standardized product categories and UCD (Unified Court Docket) regional codes. Some responders noted updates and amendments to their original submissions, indicating a dynamic ordering process responsive to changing court operational needs. The breadth of participating courts and diversity of order quantities suggest this represents a statewide procurement initiative to standardize court filing supply specifications across Maine's judicial system.

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RFQ Specifications.docx DOCX document

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Form Responses 1

TimestampEmail AddressCOURTCOURT ADDRESSCLERKclerk phone and email addressOrdering pre-labeled CD-CR folders?CD-CR BEGINNING NUMBERCD-CR ENDING NUMBERCD-CR COLORCD-CR 3 DIGIT UCD CODEOrdering pre-labeled CD-VI folders?CD-VI BEGINNING NUMBERCD-VI ENDING NUMBERCD-VI COLORCD-VI 3 DIGIT UCD CODEOrdering Pre-Labeled District Court FoldersDISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [CV]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [FM]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [SA]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [RE]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [SC]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS) [AP]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [MH]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [PA]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [AD (ADMIN)]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [AD (ADOPTION)]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [NC]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [PC]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [JV]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [VI]DISTRICT COURT 2 FASTENER PRE-LABELED FOLDERS [SW]Ordering Superior Court folders?Ordering Superior Court Pre-labeled Folders?SUPERIOR COURT 2 FASTENER PRE-LABELED FOLDERS [CV]SUPERIOR COURT 2 FASTENER PRE-LABELED FOLDERS [RE]SUPERIOR COURT 2 FASTENER PRE-LABELED FOLDERS [AP]SUPERIOR COURT 2 FASTENER PRE-LABELED FOLDERS [AD (administration)]SUPERIOR COURT 2 FASTENER PRE-LABELED FOLDERS [SW]CASE TYPE LABELS [CV]CASE TYPE LABELS [FM]CASE TYPE LABELS [SA]CASE TYPE LABELS [RE]CASE TYPE LABELS [SC]CASE TYPE LABELS [AP]CASE TYPE LABELS [MH]CASE TYPE LABELS [PA]CASE TYPE LABELS [AD (administration)]CASE TYPE LABELS [AD (adoption)]
2/8/2021 9:35:24linda.mason@courts.maine.govAUBURN SUPERIOR COURT2 TURNER STREET
AUBURN ME 04210LINDA MASON confirmed207-330-7506NoNoNono500300300
2/10/2021 13:12:30linda.mason@courts.maine.govAUBURN SUPERIOR COURT2 TURNER STREET
AUBURN ME 04210LINDA MASONlinda.mason@courts.maine.gov 330-7500NoNoNono500500200
2/11/2021 12:35:29catherine.stearns@courts.maine.govBangor/Penobscot78 Exchange St
Bangor ME 04401Peter Schleck confirmed (jk)peter.schleck@courts.maine.gov
561-2316NoNoyes300NoNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE
2/17/2021 10:37:44Brigitte.Pendleton@Courts.Maine.GovBiddefordBiddeford District Court

25 Adams Street Biddeford, ME 04005 Brigitte Pendleton, Div. Supervisor CONFIRMED Brigitte.Pendleton@courts.maine.gov (207) 324-5122

yes2000023500canary yellowYRKyes2000020420canary yellowYRKNono1001002001 setNONENONENONENONENONENONENONENONE
2/23/2021 14:45:20tamara.rueda@courts.maine.govBiddeford District Court25 Adams Street
Biddeford, Maine 04005Tamara M Rueda CONFIRMED207-283-1147 Ext 43228, tamara.rueda@courts.maine.govNoNoyes50080060020060010080050100300100No100100100100100100100100100200100100NONENONE200200200200200200
2/8/2021 9:24:01elise.mcallister@courts.maine.govBridgton DC3 Chase St. Ste 2, Bridgton, Maine 04009Elise McAllister- CONFIRMEDelise.mcallister@courts.maine.gov
647-3535 ext 55002yes3000130500manilaCUMyes3000130250greenCUMyes10020020050200200No
2/8/2021 9:28:37elise.mcallister@courts.maine.govBridgton DC3 Chase Street, Ste 2, Bridgton, Maine 04009Elise McAllister- CONFIRMEDelise.mcallister@courts.maine.gov 647-3535 ext 55002yes2000120200blueOXFyes2000120150blueOXFNono
4/1/2021 15:44:33karen.k.moraisey@courts.maine.govCalais District Court382 South Street, Suite B, Calais, ME 04619Karen K. Moraisey - CONFIRMED207-991-6320 karen.k.moraisey@courts.maine.govyes2000020400dark orangeWASyes2000020100dark orangeWASyes1001001001005050NoNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE500100NONENONE
: Responder updated this value.400NONENONENONENONENONENONENONENONE500

: Responder updated this value.

: Responder updated this value. 2/8/2021 8:22:41 diane.glidden@courts.maine.gov Caribou Caribou Court 144 Sweden Street

Caribou ME 04736Diane Glidden CONFIRMED498-8125 ext 31221
diane.glidden@courts.maine.govyes0000100600dark orangeAROyes0000100250dark orangeAROyes50100100501002005050yesyes2001001001001001001001001002001001001 setNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE
2/18/2021 14:39:38lisa.richardson@courts.maine.govDover-Foxcroft District/Superior159 East Main Street,
Dover-Foxcroft, ME 04426Lisa Richardson/confirmedExtension 53221

207-564-2240

lisa.richardson@courts.maine.govNoNoNono500
2/23/2021 15:35:10laurie.pratt@courts.maine.govFarmington/Franklin129 Main Street
Farmington, ME 04938Laureen Pratt, Clerk CONFIRMED(207) 778-2133 or 778-2129yes0000101200manilaFRAyes0000100250manilaFRAyes100200100502005010050200No100100100100100100100100100100100100100100100100100100100100200
2/8/2021 9:31:16linda.cyr@courts.maine.govFort Kent/Madawaska139 Market St., Ste 101, Fort Kent, ME 04743Linda A. Cyr - Confirmed(207) 834-5900
linda.cyr@courts.maine.govyes2000020750greenAROyes2000020250greenAROyes50100100502001005050No1003000
2/8/2021 8:30:22jennifer.billotti@courts.maine.govHoultonHoulton District Court

26 Court Street

Houlton, ME 04730Jennifer Billotti ConfirmedJennifer.billotti@courts.maine.gov
207-532-2147 ext 23223yes3000031200canary yellowAROyes3000030300canary yellowAROyes20030020010020050300505050100yesyes5050502 sets2 sets500200020002000
4/5/2021 10:51:10eileen.bridges@courts.maine.govKnox62 Union Street
Rockland ME 04841eileen bridges CONFIRMED/ RESENT207-594-2576yes0000101200canary yellowKNONoyes50100100100100No1 set300
2/8/2021 9:51:58susan.bement@courts.maine.govLewiston District CourtMaine District Court

71 Lisbon Street, Lewiston ME 04240 Susan Bement CONFIRMED WITH AMENDMENTS 207-795-4824

susan.bement@courts.maine.govyes0000105000manilaANDyes0000100400manilaANDyes800800900200700200800100200400200NoNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE1 setnoneNONE100NONENONENONENONE
4/1/2021 15:48:50pam.mcpherson@courts.maine.govMACHIAS85 COURT ST
MACHIAS ME 04654PAM MCPHERSON CONFIRMED207-255-3044
pam.mcpherson@courts.maine.govyes0000100750manilaWASyes0000100250manilaWASyes100100505050100No100NONENONENONENONENONE
2/8/2021 9:25:09Ronda.H.Nelson@courts.maine.govNewportMaine District Court

12 Water Street Newport ME 04953 RONDA NELSON CONFIRMED 207-368-5778 ext 30221

Ronda.H.Nelson@courts.maine.govnoNoNONENONENONENONENONE100NONENONENONENONENONE100NONENONE100NONEnonenone200
2/19/2021 14:22:21Jim.Paul-Turcotte@courts.maine.govPortland Superior, District and UCD205 Newbury Street 2nd Floor Portland ME 04101Jim Paul-Turcotte - confirmed207-822-4228 Jim.Paul-Turcotte@courts.maine.govNoyes0000101000manilaCUMyes60090012001200400900100500yesyes50030050400
2/8/2021 8:47:25dannielle.blade@courts.maine.govPresque Isle District Court27 RIVERSIDE DRIVE
PRESQUE ISLE, MAINE 04769DANNIELLE BLADE-confirmed207-764-2055
dannielle.blade@courts.maine.govyes4000041700blueAROyes4000040500blueAROyes1002002005020030050200100No3003003003003003003003003003003003001 set1 set500
2/8/2021 10:48:03darlene.richards@courts.maine.govRumfordMaine District Court

145 Congress Street

Rumford ME 04276Darlene Richards Confirmed207-364-7171
darlene.richards@courts.maine.govyes3000031000dark orangeOXFyes3000030500dark orangeOXFyes100200100501002001005050100NoNONENONENONENONENONENONENONENONENONE100100100NONENONENONENONENONENONE
2/8/2021 8:30:41anita.m.Alexander@courts.maine.govSagadahoc County Courts101 New Meadows Road
West Bath, ME 04530Anita/confirmed442-0222; anita.m.alexander@courts.maine.govyes0000101000manilaSAGyes0000100150blueSAGyes4005005001005001004005050100yesyes5050200200200200200200200200200
2/8/2021 8:34:27anita.m.alexander@courts.maine.govSagadahoc County Courts101 New Meadows Road, West Bath ME 04530anita/confirmed442-0222; anita.m.alexander@courts.maine.govyes2000121000manilaCUMyes2000120200dark orangeCUMNono
2/8/2021 8:42:45matt.pollack@courts.maine.govSJC205 Newbury St Rm 139Matt Pollack CONFIRMED207-822-4146 matt.pollack@courts.maine.govNoNoNonoNONENONENONENONENONENONENONENONENONENONENONENONE
2/19/2021 9:46:07susan.furbush@courts.maine.govSKODC, SKOSC, SOMCDSkowhegan District Court

47 Court St Skowhegan ME 04976 Susan Furbush CONFIRMED 207-474-9518 susan.furbush@courts.maine.gov

Skowhegan District Court 47 Court St

Skowhegan ME 04976yes0000102350manilaSOMyes0000100500canary yellowSOMyes40050050020050040020050200yesyes100100NONENONE100NONE100NONENONE100NONE100
3/5/2021 11:20:03michelle.racine@courts.maine.govSouth Paris26 Western Ave, South Paris, ME 04281Michelle Racine -Confirmed743-8942 michelle.racine@courts.maine.govyes0000100800greenOXFyes00001000150greenOXFyes10030020010020030050yesyes5050100100100100100NONENONE100NONENONENONE
2/24/2021 10:30:47michelle.lapierre@courts.maine.govSpringvale DistrictSpringvale District Court

447 Main Street

Springvale, ME 04083Michelle La Pierre, Deputy Clerk CONFIRMED(207) 459-1408
michelle.lapierre@courts.maine.govNoNoyes50060050020050070010050No100100400200100200100100100200200200500500
2/17/2021 10:47:42brigitte.pendleton@courts.maine.govSpringvale District CourtSPRINGVALE DISTRICT COURT
447 Main Street, Springvale, Maine 04083Brigitte Pendleton, Div. Supervisor CONFIRMED(207)324-5122yes3000032500dark orangeYRKyes3000030250dark orangeYRKNono1002001 setNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE100100
2/8/2021 8:33:03sue.degroot@courts.maine.govViolations Bureau/ Service CenterPO Box 480

Lewiston, Me 04243

250 Goddard Rd

Lewiston, Me 04240on TAMS considered Asst Clerk otherwise VB/SC aren't considered to be any type of court clerk207.753.2933NoNoNono
2/17/2021 10:47:42Brooke.Otis@courts.maine.govWaldo County Courts11 Market Street
Belfast ME 04915Brooke Otis- Confirmed207-338-3107
Brooke.Otis@courts.maine.govyes0000101000manilaWALyes0000100100manilaWALyes10020010050100200NoNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONEnonenone100
2/8/2021 8:34:40christine.l.longley@courts.maine.govWatervilleMaine District Court 18 Colby Street Waterville, ME 04901Christine Longley - CONFIRMED207-873-2103 christine.l.longley@courts.maine.govyes2000021500manilaKENyes2000020500canary yellowKENyes2004004001003004001005050No200200200200200200100100300
2/8/2021 13:32:11bethany.m.gagnon@courts.maine.govWiscasset32 High Street, Wiscasset (PO Box 249)Bethany Gagnon CONFIRMED82-6363 byes0000100700blueLINyes0000100050blueLINyes5020050505010050No
2/17/2021 11:35:21brigitte.pendleton@courts.maine.govYork County Superior CourtYork County Superior Court,

45 Kennebunk Road

Alfred, ME 04002Brigitte Pendleton, Div. Supervisor CONFIRMED(207)324-5122 brigitte.pendleton@courts.maine.govyes0000100950greenYRKNoNoyes30010050100100100100100100nonenoneNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE200100nonenone
2/17/2021 11:05:06brigitte.pendleton@courts.maine.govYork District CourtNOTE: YORK UCD File Folders to be mailed to: SPRINGVALE DISTRICT COURT
447 Main Street, Springvale, Maine 04083Brigitte Pendleton, Div. Supervisor CONFIRMED(207)324-5122 brigitte.pendleton@courts.maine.govyes4000041250blueYRKyes4000040500blueYRKNono1001001001 setNONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONENONE100100nonenone
2/22/2021 16:11:09Tammy.Marchand@courts.maine.govYork District CourtYORK DISTRICT COURT

11 CHASES POND ROAD

YORK, ME 03909Tammy Marchand, Admin Clerk CONFIRMED (TLM)1-207-363-1230, EXT. 35236
tammy.marchand@courts.maine.govNoNoyes1002001001002002005050No100100100100100100none1 set100100
4/5/2021 15:14:06kimberly.garcia@courts.maine.govEllsworth50 State St. Ste. 2, Ellsworth, ME 04605Kim Garcia Confirmed (jk)207-667-7141 kimberly.garcia@courts.maine.govyes0000101750manilaHANyes0000100350canary yellowHANyes3003002001002005030030050100yesyes10050
4/2/21 1:30Kennebec1 Court Street Suite 101, Augusta, Maine 04330Michele Lumbert CONFIRMED207-213-2801yes0000103000manillaKENyes1250canaryKENyes250500750150750010050025010050250yesyes20010010010010010010010010010010010010050

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