Detailed-Requirement.xlsx

XLSX spreadsheet 27 KB Posted Apr 3, 2024

Attached to: ROOM ACCOMODATION AND CONFERENCE PACKAGE IN TAGAYTAY CITY FOR DOJ/OPDAT CT
Solicitation number: 19RP3824Q0089
Issued by: Department of State

About this file

Written by GovTribe AI · Apr 3, 2024

This document is an Excel spreadsheet detailing the requirements for room accommodations and a conference package in Tagaytay City, Philippines for the Department of Justice/Office of Overseas Prosecutorial Development, Assistance and Training (DOJ/OPDAT).

The key details are:

Room accommodations for 42 single/twin occupancy deluxe/standard rooms for 4 nights, with various included amenities such as breakfast, WiFi, and parking.
Conference package for 39 people for 3 days, including use of a function room, meals, and AV equipment.
Additional requirements for a buffet dinner for 39 people.
Roundtrip airport transfers. The total estimated cost is 0.00 PHP. This is in support of the federal contract opportunity 19RP3824Q0089, a solicitation from the Department of State for "ROOM ACCOMMODATION AND CONFERENCE PACKAGE IN TAGAYTAY CITY FOR DOJ/OPDAT CT".

View the file

Other files

File	Type	Posted
Solicitation package -Q0089.pdf	PDF	Apr 3, 2024

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Sheet1

ROOM ACCOMMODATION AND CONFERENCE PACKAGE IN TAGAYTAY CITY FOR DOJ/OPDAT CT
	19RP3824Q0089
I.	Room Accommodation - within USG lodging rate ($118/night)
	DESCRIPTION	ROOMS	CHECK-IN	CHECK-OUT	NIGHTS	COST (in PHP)	TOTAL COST	Remark
1	Single/Twin Occupancy Deluxe/Standard room	42	23-Apr-24	27-Apr-24	4
	Min 35/Max 42: Should be charged basing on actual charges
	TOTAL:
	Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive.	YES	NO			cost of additional ammenities/night or per requirement; PHP	TOTAL COST
a	Complimentary buffet breakfast
b	Complimentary high-speed wi-fi access in-room and public areas
c	Complimentary in-room coffee and tea facilities
d	Complimentary (2) bottled water, replenished daily
e	Complimentary in-room iron and ironing board
f	Complimentary parking
g	Hotel should be at least with 4.0 star ratings from DOT
h	Hotel should be located in a secured and convenient area of Tagaytay City; in a commercial areas dotted with shops or 5-10 min walking distance from the restaurants or convenient stores
i	Hotel should employs standard security measures
	TOTAL:
	TOTAL ROOM RATES, PHP:

II.	Conference Package - includes use of function room, meals, and complementary equipment and materials (do not separate the cost of the venue)
	DESCRIPTION	NO. OF PAX	BEGIN DATE	END DATE	NO. OF DAYS	COST (in PHP)	TOTAL COST:
1	Full Board Meeting Package

Inclusions:

• Use of Function Room for twelve (12) hours

• Morning and Afternoon snacks

• Buffet Lunch and Managed Buffet Dinner in a function room	39	24-Apr-24	26-Apr-24	3
	2	Whole Day Meeting Package

Inclusions:

• Use of Function Room for eight (8) hours

• Morning and Afternoon snacks

• Buffet Lunch in a function room	3
		Function room that would fit 42 pax in a U-shaped set-up for 24 pax and classroom set up on both sides and at the back for 18 pax. Extra table setups to be determined. Event is from 8AM to 5PM, exclusive of ingress and egress. (Min 35 / Max 42)
		TOTAL:
		Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive.	YES	NO	TOTAL COST

(if not included in conference package; PHP)

1	Meal requirements: buffet lunch and dinner should be with one round of soda in can
2	Free flowing coffee, tea, and water service
3	Exclusive use of venue up to 5PM, excluding ingress & egress
4	Use of audio-visual equipment including:
	~ Regular PA system
	~ at least 2 wireless microphones
	~ 1 LCD projector with screen
	~ Extension cords and adapters for each table
5	Exclusive use of wifi for our conference room only and not shared by the entire hotel
6	Use of (1) dedicated LAN connection for (1) laptop with maximum speed of 30 mbps, capable of presentations
7	Meeting essentials to include:
	~Notepads with pens/pencils
	~4 whiteboards with markers and erasers
	~1 podium
	~place cards (toblerone name) for each attendees
	~digital signage
8	Standby IT / AV technician support
9	Registration area outside the venue with provisions of alcohol or hand sanitizer
10	Standby waiter
11	Conference venue should be inside the hotel building
	TOTAL:	0.00
	TOTAL FUNCTION RM. RATES, PHP:	0.00

III.	Additional meal requirements
	DESCRIPTION	NO. OF PAX	BEGIN DATE	END DATE	NO. OF DAYS	COST (in PHP)	TOTAL COST:
1	Buffet dinner with one round of soda in can	39	24-Apr-24	24-Apr-24	1
	(Min 30: Max 39) Should be charged basing on actual no. of pax
	TOTAL:
	TOTAL ADDITIONAL MEAL RATES, PHP:

IV.	Airport to hotel transfers
	DESCRIPTION	TYPE OF VEHICLE (SUV, Sedan or Pass. Van)	BEGIN DATE 23-Apr-24	END DATE 27-Apr-24	1 WAY	COST (in PHP)	TOTAL COST:
1	Roundtrip transfers (airport - hotel - airport) - pickup and drop off time and dates to be determined once travel has been finalized
	Should be charged basing on actual vehicle and no. of ways
	TOTAL:
	TOTAL TRANSFERS RATES, PHP:

V.	GRAND TOTAL , PHP:
	TOTAL ROOM RATES, PHP:	0.00
	TOTAL FUNCTION RM. RATES, PHP:	0.00
	TOTAL ADDITIONAL MEAL RATES, PHP:	0.00
	TOTAL AIRPORT-HOTEL TRANSFER RATES, PHP:	0.00
	GRAND TOTAL , PHP:	0.00
	MISCELLANEOUS
	TOTAL	0.00
	USD EQUIVALENT	- 0

File details come from the government source that posted it. Updated Apr 3, 2024.