DOE_LM_Secuirty_Contract_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Security Services for DOE Office of Legacy Management Facilities

The United States Department of Energy (DOE) Office of Legacy Management (LM) was created in December 2003 to manage DOE’s post-closure responsibilities and to ensure the future protection of human health and the environment. LM has control and custody of legacy land, structures, and facilities and is responsible for maintaining them at levels suitable for their long- term use. Where residual hazards (e.g., disposal cells, ground water contamination) remain, LM conducts long-term surveillance and maintenance. LM is responsible for public outreach and stakeholder interaction, real property transactions, and management of site records and former employees’ benefits. Sites being managed by DOE LM are listed in the LM Site Management Guide and shall be provided to the Contractor on a quarterly basis.

Security support services under this contract are required to fulfill the security management requirements emanating from the DOE LM Headquarters Security Officer (HSO), at the site level, primarily for physical security operations at the LM Grand Junction Office in Grand Junction, Colorado. The contractor may, from time to time, be requested to provide security services at other LM sites and facilities.

Physical security services under this contract are required to fulfill the security management requirements from the LM Physical Security Officer (PSO), at the site level, for physical security operations at the LM Grand Junction Office in Grand Junction, Colorado. The following physical security services are required:

1.0 TRANSITION ACTIVITIES

Contract transition activities shall begin immediately on the effective date of the contract and are limited to those activities necessary to establish programs and processes to comply with contract requirements and for the contractor’s emplacement of a DOE approved WORKER SAFETY AND HEALTH PROGRAM which complies with 10 CFR 851. Full compliance with 10 CFR 851 is a mandatory prerequisite for performance of any work on DOE sites.

2.0 PHYSICAL SECURITY

A. Physical protection, including:

1. 24/7 security officer presence at the LM office at Grand Junction, CO

2. Access control to include card readers and associated equipment

3. Center Gate security

4. Administrative/security services at the facility’s front desk from 8:00 am to 4:30 pm Monday thru Friday

5. Site patrols (only DOE/LM facilities and their immediate vicinity); security vehicle is to be provided by contractor Note: Patrols will only be conducted around the LM leased buildings, LM storage areas and parking areas, LM wells and calibration pads and other Institutional Controls (IC), and their immediate vicinities. LM understands that while in transit from facility to facility, the security officers may, from time to time, observe events or situations not related to an LM leased building or area. In such cases, the security officer should contact the lessor or local law enforcement as they deem appropriate to inform them of the event or situation. The security officers will not check/patrol the perimeter fence and dike road since it is not LM owned or leased property. Additionally, the security officers will not open or close the dike road gates.

6. Reasonable and prudent actions to control site access

7. Verify that government equipment and vehicles are secure

8. Providing a safe place to work

B. Security system maintenance at its offices in Grand Junction, CO; Morgantown, WV, and Westminster, CO.

1. Lock, key, and combination control

2. Intrusion Detection System (IDS) operations and maintenance

3. Monitoring of the CCTV systems

C. Emergency response services to aid employees at the Grand Junction office and other LM locations as appropriate

D. Submit incident reports to the COR within 48 hours, monthly roll-ups of incidents and issues, and information reports

E. Review, interpret, and make recommendations to the Contracting Officer’s Representative (COR) for implementing security condition requirements

F. Maintain compliance with orders, manuals, and procedures

G. Provide the following access and visitor control functions:

1. Local site specific security badges to contractors and federal personnel

2. Visitor badges

3. Temporary badges, as needed, to federal and contractor personnel

4. Service badges for vendor personnel

H. Implementation of the Foreign Travel Program at the LM Grand Junction office In Accordance With (IAW) DOE Order 0 551.1D, Official Foreign Travel.

I. Foreign Visits and Assignments Program at all LM locations IAW DOE Order 142.3A, Unclassified Foreign Visits and Assignments

1. Ensure foreign nationals entering LM locations (except Forrestal) have the appropriate approvals. Not required for foreign nationals visiting areas that are open to the public.

2. Document all foreign national visits or assignments in the Foreign Access Central Tracking System (FACTS)

J. Report LM facility issues to the COR

K. Additional physical security support services at LM locations other than Grand Junction, as requested

3.0 EMERGENCY RESPONSE

The Contractor shall provide emergency response services to aid employees at the Grand Junction Office and if necessary at other LM locations in case of fire, bomb threats, natural disasters, etc. This will include responding to alarms and calls for medical assistance, and directing personnel to emergency exits. In cases of bomb threats, security officers will check the building perimeters and notify local law enforcement. In no case will security officers’ touch, take photos of, make cell phone calls near, or otherwise disturb suspected bombs or other suspicious items. Security officers will provide emergency response assistance in the form of making proper notifications in accordance with established protocol if an emergency occurs at one of the LM sites, water treatment plants, cells, etc.

4.0 SECURITY PERSONNEL TRAINING AND SUPPORT

A. The Contractor will provide the following to/for all security officers:

1. Security awareness training for security personnel

2. Background check of all potential security officers

3. Mental capacity evaluation tests on new security personnel hires

4. Drug screening and fingerprinting for security personnel

5. Complete Environmental Management System (EMS) training

5.0 HSPD-12 BADGING SUPPORT

The contractor shall provide Badging Support Services as outlined in paragraph A of this section. Homeland Security Directive (HSPD-12) was signed by the President on August 27, 2004, requires Personal Identification Verification (PIV) to verify the identity of individuals. All federal or contractor employees who are expected to work 6 months or more must go through the PIV process. The PIV process requires LM to sponsor employees in the USAccess system. Once this is done, the process will start for the employee to obtain a PIV badge. The employee will then to go to an Enrollment station and present two forms of I-9 documentation for verification and be fingerprinted. Employees may then be directed to complete or provide information for the following forms:

The employee must be approved by their employer, a LM sponsor and the applicable COR. The LM Headquarters Security Officer (HSO) then reviews the request. The HSO then starts the PIV process.

A. The contractor’s responsibilities relating to the badge process include:

6.0 SECURITY SYSTEM MAINTENANCE

DOE LM requires one contract to consolidate, streamline, and standardize security system maintenance at its offices in Grand Junction, CO; Morgantown, WV, and Westminster, CO.

The contractor, during service agreement renewal periods, will submit, to LM, at least three quotes, each of which addresses the minimum requirements listed below. The new contract effective date will be the day after the expiration of the current extended service agreement (ESA) for the Grand Junction and Westminster offices. The ESA for the Morgantown Office expires 27 September 2017, and the ESAs for Grand Junction and Westminster expire on May 2nd, 2016.

Security System Maintenance Minimum Requirements:

· Required response times:

· Guaranteed next day response for critical components

· Next business day response for non-critical components. Repair of critical components within 3 business days

· Repair of non-critical components within 5 business days

· Include 4 hours per year of system administrator training

· Telephone support for system administrator. This does not include troubleshooting or repair of any components. It only includes the system administrator use of the software to program cards, doors, and system operation times

· One preventive maintenance visit per year

· Annual testing of the IDS

· Procurement of necessary software support agreement (SSA), licenses and/or warranties

· Provide one year parts and labor warranty on components installed after the effective date of this agreement

· Programming labor, if required, to update SSAs and licenses; and labor associated with performing software updates or fixes. Any required programming labor shall be performed during normal business hours, Monday through Friday, 8:00 am to 5:00 pm

· Definitions:

· Critical components are major parts, which, if were inoperable, would affect more than three sensors, readers, or cameras on any given system; for example, a control board on the access control system that if it went out would affect more than three card readers, regardless of which doors they controlled

· Any part that degrades the monitoring or control of the system by the FPS MegaCenter (LMBC only)

· The loss of relatively minor component that could significantly impact operations, e.g. the front door card reader or loading dock card reader

· Non-critical components are those that affect only one small area and do not adversely affect the security or mission of the employees or facility as a whole. For example, one glass-break sensor in one office or any camera that does not cover the front door or lobby, or the loading dock.

Service location addresses are:

List of Installed Components:

· Morgantown, WV

· Westminster, CO

· Grand Junction, CO

7.0 LIST OF APPLICABLE DOE DIRECTIVES

The Contractor shall review and become knowledgeable of DOE orders and directives as they pertain to security. The Contractor shall maintain compliance with additional responsibilities set forth in special orders, manuals, and procedures issued by the Government but not specifically mentioned in this Performance Work Statement.

Nuclear Information

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