design_permitting_and_bid_support_for_camp_cr.pdf

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City of Lilburn, GA

REQUEST FOR PROPOSAL

RFP 2025--01

DESIGN, PERMITTING AND BID SUPPORT FOR CAMP CREEK

STREAMBANK STABILIZATION

RELEASE DATE: October 6, 2025

RESPONSE DEADLINE: November 21, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Table Of Contents

1. NOTICE TO CONTRACTORS

2. INTRODUCTION

3. GENERAL SPECIFICATIONS

4. INDEMNIFICATION AND INSURANCE

5. SCOPE OF SERVICES

6. EVALUATION

7. PROFESSIONAL SERVICES INSURANCE REQUIREMENTS

8. ANNUAL CONSULTANT CONTRACT - SAMPLE

9. SPECIAL PROVISIONS TO CONSULTANT CONTRACT

10. GENERAL CONDITIONS TO CONSULTANT CONTRACT

11. GENERAL INSTRUCTIONS FOR PROPOSERS, TERMS AND CONDITIONS

12. INFORMATION REQUESTED TO ASSIST IN THE DETERMINATION OF

RESPONSIBILITY

13. SCHEDULE OF EVENTS

Attachments:

A - T2025-121 TOPO Survey stamped

B - Project Location Map -RFP - base

C - 2014 FIRM map and Project Extents

D - Alt3 Preliminary Plan

1. NOTICE TO CONTRACTORS

The City of Lilburn seeks to implement green infrastructure improvements within Lilburn City Park to stabilize a section of Camp Creek, a critical segment within the headwaters of the Yellow River, part of the Ocmulgee

Watershed. The project aims to address ongoing environmental degradation documented in a 2022 Streambank

Assessment and Preliminary Plan, by applying bio-engineered stabilization techniques to approximately 890 linear feet of impacted stream channel and its associated 50-foot riparian stream buffers. These improvements will mitigate flooding, sedimentation, and erosion along this highly visible corridor situated between the CSX

Transportation railroad and the Camp Creek Greenway Spur Trail bridge.

2. INTRODUCTION

The City of Lilburn (City) is soliciting proposals from qualified professional civil engineering firms Design services for Stabilization of Camp Creek

3. GENERAL SPECIFICATIONS

A. No minimum or maximum amount of work is guaranteed under this solicitation, and work will be procured on an "as-needed" basis. The City needs sufficient information to determine that your firm is adequately staffed and capable of providing "as-needed" professional services for each of the services described in the scope:

o Survey Services per Scope of Services o Stream Restoration/Stabilization Design for implementation and eligibility for federal earmarked grant funding per Scope of Services o Hydrological and geotechnical analysis o Landscape architectural services, arborist assessments for tree removal, streambank stabilization, and planting plans o Permitting Support Services for Federal NEPA approval and State and Local permits for implementation of the plans o Construction Bid Documents and Bid Support to comply with NEPA federal guidelines for procurement o Construction and Contract Administration Services utilizing Federal grant funding

B. Sub-consultants will be permitted as part of the proposal but must be clearly identified. Sub-consultants' resumes, and project references should be provided as well as appropriate qualifications.Sub-consultants' hourly rates must be included in the hourly rates as set by the prime firm submitted as part of this proposal. No work will be paid by the City to any consultant for work done by the consultant or by a sub-consultant if this work is not billed according to the hourly rates and position title submitted as part of their proposal. Subcontractors may be changed later provided they are approved by the City and the subcontractor is qualified in the appropriate area-class for the work planned as appropriate.

C. Geotechnical services will be provided by the City's annual Comprehensive Materials & Field-Testing

Services. Consultants may be asked to provide recommended type, quantity, locations, and interpretation

/incorporation of results.

D. Proposal Submittal:

o Proposals should be submitted via the OpenGov Procurement Portal at https://procurement.opengov.com/portal/cityoflilburn/projects/191947 o Proposals sent by facsimile or email are not acceptable and will be rejected upon receipt. .

o Submittals should include the information outlined in the CONTENT Section of this RFP, with each

Section clearly marked and easy to locate within the Proposal.

o There is a maximum number of 50 pages for this submittal. However, to enable a prompt and thorough review by the evaluation team, superfluous filler should be eliminated, and the proposal https://procurement.opengov.com/portal/cityoflilburn/projects/191947 https://procurement.opengov.com/portal/cityoflilburn/projects/191947 limited to company experience, staff, and other information relevant to the City of Lilburn’s proposal. Submission of excessive “boiler plate" information, including sales brochures, is discouraged.

E. Proposals must be signed in ink by a company official that has authorization to commit company resources and shall contain the firm's full business address. The person(s) who will be responsible for the engineering work shall be a registered Professional Engineer in the State of Georgia. The person(s) who will be responsible for the surveying work shall be a registered Land Surveyor in the State of

Georgia. Appropriate professionals for other service categories, licensed in the State of Georgia, shall be responsible for those portions of the work as may be required by law.

F. Individuals, firms, and businesses seeking an award of a City of Lilburn contract may not initiate or continue any verbal or written communications, regarding a solicitation with any City officer, elected official, employee, or other City representative without permission of the City Manager between the date of the issuance of the solicitation and the date of the final contract award by the City Council. Violations will be reviewed by the City Manager. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

G. City of Lilburn requires that all applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project apply to the contract throughout and they will be deemed to be included in the contract the same as though herein written out in full.

4. INDEMNIFICATION AND INSURANCE

A. The Contractor shall, to the extent allowed under Georgia law, indemnify, defend and hold completely harmless the City, and the members (including, without limitation, members of the City Council, and members of the boards, officers, employees, City Project Engineer and agents of each, from and against any and all liabilities (including statutory liability and liability under Workers’ Compensation Laws), losses, suits, claims, demands, judgments, fines, damages, costs and expenses (including all costs for investigation and defense thereof, including, but not limited to, court costs, paralegal and expert fees and reasonable attorneys’ fees) which may be incurred by, charged to or recovered from any of the foregoing by (i) reason or on account of damage to or destruction or loss of any property of the City, or any property of, injury to or death of any person resulting from or arising out of or in connection with the performance of this Contract, or the acts or omissions of the Contractor’s directors, officers, agents, employees, subcontractors, licensees or invitees, in connection with the performance of this contract regardless of where the damage, destruction, injury or death occurred, unless such liability, loss, suit, claim, demand, judgment, fine, damage, cost or expense was proximately caused solely by the City’s negligence or by the joint negligence of the City and any person other than the Contractor or the

Contractor’s directors, officers, agents, employees, subcontractors, licensees, or invitees, or (ii) arising out of or in connection with the failure of the Contractor to keep, observe or perform any of the covenants or agreements in this Contract which required to be kept, observed or performed by the

Contractor, or (iii) arising out of or in connection with any claim, suit, assessment or judgment prohibited by Section 13.4 below by or in favor of any person described in Section 13.5 below, or (iv) arising out of or in connection with any action by Contractor or its directors, officers, agents, employees, subcontractors, licensees or invitees. The City agrees to give the Contractor reasonable notice of any suit or claim for which indemnification will be sought hereunder, to allow the Contractor or its insurer to compromise and defend the same to the extent of its interest, and to reasonably cooperate with the defense of any such suit or claim. In carrying out its obligations under this section, the Contractor shall engage counsel reasonably acceptable to the City. In any suit, action, proceeding, claim or demand brought in respect of which the City may pursue indemnity, the City shall have the right to retain its own counsel, but the fees and expenses of such counsel shall be at the expense of the City unless (1) the

Contractor and the City shall have mutually agreed to the contrary, (2) the Contractor has failed within a reasonable time to retain counsel reasonably satisfactory to the City, or (3) the City and the Contractor are both name parties in any such proceeding and, in the sole judgment of the City, representation of both the City and the Contractor by the same counsel would be inappropriate due to actual or potential differing interests between them. The indemnification provisions of Section 14 shall survive the expiration or earlier termination of this Contract with respect to any acts or omissions occurring during the term of the Contract. Notwithstanding anything contained in the foregoing indemnity, any claim for indemnity by the City for claims of thirds parties alleging harm due to the professional services provided by Contractor, to the fullest extent permitted by law, Contractor shall indemnify City from and against losses, damages, and judgments arising from such claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law, but only to the extent they are found to have been caused by a negligent act, error or omission of Contractor or its sub-Contractors in the performance of professional services under this Agreement.

B. In addition to indemnification provisions stated above, if the City’s use of any service, software, firmware, programming, or other item provided by or on behalf of the Contractor is enjoined due to infringement of another person or entity’s intellectual property rights, the Contractor shall promptly, at its sole cost and expense, modify the infringing item so that it no longer infringes, procure for the City the legal right to continue using the infringing item, or procure for the City a non-infringing item, or procure for the City a non-infringing replacement item having equal or greater functional capabilities as the infringing item.

C. The Contractor shall assume all responsibility for loss caused by neglect or violation of any state, federal, municipal or agency law, rule, regulation or order. The Contractor shall give to the proper authorities all required notices relating to its performance, obtain all official permits and licenses, and pay all proper fees and taxes. It shall promptly undertake proper monetary restitution with respect to any injury that may occur to any building, structure or utility in consequence of its work. The Contractor will notify the City in writing of any claim made or suit instituted against the Contractor because of its activities in the performance of the Contract.

D. No recourse under or upon any obligation, covenant or agreement contained in this Contract, or any other agreement or document pertaining to the work or services of the Contractor hereunder, as such may from time to time be altered or amended in accordance with the provisions hereof, or any judgment obtained against the City, or by the enforcement of any assessment or by any legal or equitable proceeding by virtue of any statute or otherwise, under or independent of this Contract, shall be had against any member (including without limitation members of the City’s Council or staff, or members of the citizens advisory committees of each), any officer, employee or agent, as such, past, present, or future of the City, either directly or through the City or otherwise for any claim arising out of or in connection with this Contract or the work or services conducted pursuant to it, or for any sum that may be due and unpaid by the City. Any and all personal liability of every nature, whether at common law or in equity, or by statue or by constitution or otherwise, of any such member, officer, employee, or agent, as such, to respond by reason of any act or omission on his or her part or otherwise for any claim arising out of or in connection with this Contract or the work or services conducted pursuant to it, or for the payment for or to the City, or any receiver therefore or otherwise, or any sum that may remain due and unpaid by the City, is expressly waived and released as a condition of and in consideration of the execution of this Contract and the promises made to the Contractor pursuant to this Contract.

E. In any and all claims against the City, or any of their officers, members, agents, servants or employees, by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation of the

Contractor under this Section 13 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefit payable by or for the Contractor or any subcontractor under

Workers’ Compensation Acts, disability benefit acts or other employee benefit acts.

F. No provisions of Section 13 herein shall be construed to negate, abridge, or otherwise reduce any other right of indemnity that the City may have as to any party or person described therein.

G. Insurance

1. General Liability and Automobile Liability. The Contractor shall purchase and maintain in force during the term of the Contract, at its own cost and expense, to protect the Contractor, the City, and the members (including, without limitation, all members of the governing City’s Council) officers agents, and employees of each, from and against any and all liabilities arising out of or in connection with the Contractor’s performance of the Contract work:

a. Commercial general liability insurance with coverage of not less than ONE MILLION

DOLLARS ($1,000,000.00) combined single limit per occurrence, and with contractual liability coverage for Contractor’s covenants to and indemnification of the City under the Contract, and

b. Automobile liability insurance with policy limits of not less than ONE MILLION DOLLARS

($3,000,000.00) combined single limit per accident or occurrence covering each motor vehicle operated on City property.

1. Self-Insured Retention. Contractor’s commercial general liability insurance policies shall not be subject to a self-insured retention exceeding $10,000, if the value of the Contract is less than $1,000,000, and not be subject to a self-insured retention exceeding $100,000 if the

Contract is $1,000,000 or more unless approved by the City Manager. Contractor’s automobile liability insurance policies shall not be subject to a self-insured retention exceeding $10,000 unless approved by the City Manager.

2. Additional Insured Endorsement. Contractor agrees and shall cause the City their member

(including, without limitation, members of the City’s Council, officers, employees, and agents to be named as additional insured’s under such policy or policies of commercial general and automobile liability insurance.

3. Workers’ Compensation and Employer’s Liability. If Contractor has any employee working on City property, Contractor shall procure and maintain in force during the term of the

Contract (i) workers’ compensation insurance, and (ii) employer’s liability insurance. The policy limits of the Contractor’s employer’s liability insurance shall not be less than

$100,000 for “each employee.” If the Contractor is self-insured, the Contractor shall provide proof of self-insurance and authorization to self-insure as required by applicable state laws and regulations.

c. Professional Liability Insurance. The Contractor shall purchase and maintain in force during the term of the Contract, Professional Liability insurance which will pay for damages arising out of errors or omissions in the rendering, or failure to render professional services under the Contract in the amount of at least ONE MILLION DOLLARS ($1,000,000.00) per claim. Such insurance must contain nose and tail coverage to include work performed by the Contractor from the project’s inception date and until such time as the Statute of Limitations has run for the work done on the project.

d. Health Insurance. Not applicable.

e. Garage Liability Insurance. Not applicable.

f. Garage Keeper’s Legal Liability Insurance. Not applicable.

g. Crime Coverage. Not applicable.

h. Pollution Liability Insurance. Not applicable.

i. Deductibles. The Contractor’s policies of insurance required by this Section 13.7 may require the

Contractor’s payment of a deductible, provided the Contractor’s insurer is required to pay claims from the first dollar at 110% of the claim value without any requirement that the Contractor pays the deductible prior to its insurer’s payment of the claim.

j. Other Insurance Requirements. All insurance policies required by this Section 13.7 shall be provided that they are primary insurance with respect to any other valid insurance the City may possess and that any other insurance the City does possess shall be considered excess insurance only. All such insurance shall be carried with a company or companies which meet the requirements of Section 14.2 of these General Conditions and said policies shall be in a form satisfactory to the City. A properly completed and executed Certificate of Insurance on a form provided or approved by the City (such as a current ACORD certificate of insurance) evidencing the insurance coverage required by this Section shall be furnished to the City upon the

Contractor shall provide the City with at least thirty

(30) days’ prior written notice of any adverse material change in the Contractor’s required insurance coverage except that ten (10) days’ notice of cancellation for non-payment is required.

For purposes of this Section 13.7.10, and “adverse material change” shall mean any reduction in the limits of the insurer’s liability, any reduction, non-renewal or cancellation of any insurance coverage, or any increase in the Contractor’s self-insured retention. Prior to the expiration of any such policy, the Contractor shall file with the City a certificate of insurance showing that such insurance coverage has been renewed. If the insurance coverage is canceled or reduced, the

Contractor shall, within five (5) days after such cancellation or reduction in coverage, file with the City a certificate showing that the required insurance has been reinstated or provided through another insurance company or companies approved by the City. If the Contractor fails to obtain or have such insurance reinstated, the City may, if it so elects, and without waiving any other remedy it may have against the Contractor, immediately terminate this Contract upon written notice to the Contractor. The City Manager shall have the right to alter the monetary limits or coverage herein specified from time to time during the term of this Contract, and the Contractor shall comply with all reasonable requests of the City Manager with respect thereto.

H. LIABILITY INSURANCE

1. There are no bonds required for this project.

2. Liability Insurance Companies furnishing insurance coverage required by these General Conditions shall (a) be approved to issue insurance policies in the State of Georgia, and (b) must have no less than a “B+” Financial Rating and a Financial Size Category of “Class VI” or higher according to the most current edition of A.M. Best’s Insurance Reports. If the liability insurer is rated by A.M. Best’s

Insurance Reports at an “A- Financial Rating and a Financial Size Category of “Class VIII” or higher than the City Manager may waive the requirement for the insurer to be approved by the State of Georgia.

5. SCOPE OF SERVICES

5.1. Important Instructions for Electronic Submittals

The City of Lilburn, GA is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

5.2. Project Goals

The City of Lilburn seeks to implement green infrastructure improvements within Lilburn City Park to stabilize a section of Camp Creek, a critical segment within the headwaters of the Yellow River, part of the Ocmulgee

Watershed. The project aims to address ongoing environmental degradation documented in a 2022 Streambank

Assessment, by applying bio-engineered stabilization techniques to approximately 890 linear feet of impacted https://procurement.opengov.com/signup stream channel and its associated 50-foot riparian stream buffers. These improvements will mitigate flooding, sedimentation, and erosion along this highly visible corridor situated between the CSX Transportation railroad and the Camp Creek Greenway Spur Trail bridge.

This segment of Camp Creek underwent realignment and restoration in 2012, followed by further reconfiguration in 2015 through a Gwinnett County watershed improvement project utilizing traditional hard armoring BMPs with all necessary federal and state permits. Except grounds maintenance, no subsequent disturbance in this area has occurred since, so no new cultural resource impacts or negative environmental effects are anticipated with the effort.

The need for this restorative project is rooted in the continued environmental stressors affecting the creek, including persistent flooding and bank instability due to urban runoff. The proposed stabilization measures aim to enhance the ecological function of the watershed by reducing erosion and improving water quality.

Floodplain and buffer revegetation with native species will slow surface runoff, trap sediment, and promote nutrient uptake, ultimately fostering a healthier aquatic ecosystem.

Beyond environmental restoration, the project aims to create accessible educational spaces and foster community stewardship of stream buffer management. In-channel structures aim to establish engagement areas where visitors can physically interact with the stream, and alternative assessments may be conducted to determine the feasibility of an accessible overlook and/or a second permanent pedestrian stream crossing.

The project is also vital for maintaining Lilburn City Park’s role as a key recreational and cultural hub.

Streambank stabilization will support expanded nature-based recreation opportunities and align with the City's

Natural Resource/Greenspace and recreation goals of enhancing the aesthetics of the greenway, exploring expansion and passive recreation opportunities, and reinforcing the buffer with native landscaping to improve resiliency.

As Lilburn City Park continues to be a highly frequented venue for cultural events and recreational activities, this project aims to contribute to long-term flood resiliency, ecological health, and community enrichment, ensuring sustained benefits for park and trail users.

5.3. Approach

The City of Lilburn seeks a qualified consultant to manage engineered design, permitting, and construction bid support for the streambank stabilization project to adhere to all applicable Federal, State, regional, and local land development and environmental regulations. Project compliance will include, but is not limited to NEPA, the Clean Water Act (CWA), state and local erosion, sedimentation, and pollution control measures, stormwater/NPDES requirements, floodplain management guidelines, wetlands protection standards, stream buffer protection and variance mitigation protocols.

A qualified project administrator will be identified to act as the City’s agent, overseeing pre-submittal coordination, completion and submission of necessary plans, permits and variance applications to ensure regulatory compliance with various agencies. Prior to final design document approval, potential NEPA environmental and cultural impacts will be identified and thoroughly assessed.

This project is intended to facilitate a federal earmarked EPA Community Grant via the Clean Water State

Revolving Fund (CWSRF) and matching funds for construction and contract administration (CA). Once the environmental review and permitting are complete, construction documents, cost estimates and technical specifications shall be finalized in accordance with federal guidance on competitively procuring a contractor for the purposes of bidding the construction and, if budget permits, construction administration (CA) phases. Therefore, the applicant shall demonstrate experience with applicable sections of 2 CFR 200 and federal procurement requirements for contractor bid packages and grant administration. If earmarked grant funds are insufficient for services, they will be reserved for construction only, and the City will seek alternative phasing or funding for CA.

The applicant shall provide a detailed narrative of their approach to the project and the proposed work sequence with full consideration of the 2022 Preliminary Plan and available data. Based upon experience and expertise, respondents may critique and/or expand upon activities necessary to complete the outlined tasks within the project timeline. However, alternative design elements shall be detailed and noted with proven equivalent success in similar applications to best meet project's environmental objectives. The firm(s') roles and team relationships, presented in an organizational chart, shall reflect expertise in the management and execution of each task and experience coordinating with local municipal leaders and the community. The proposal shall address goal-oriented approaches to design, permitting and mitigation as may be necessary, public outreach, outputs and outcomes, and conditions of federal community grant funded construction bid documents.

5.4. Scope of Work

See Tasks 1 - 6

5.5. Task 1 – Site/Data Review and Collection

A. Survey - City of Lilburn will provide a topographic base survey signed/sealed by a GA registered surveyor to encompass project extents to include:

• Project area within City property and topo at 1’ contours

• CSX Transportation right of way

• Existing trees over 6” caliper (type/size) and specimens (to be saved where possible)

A. Points of wrested vegetation as 25’, 50’ and 75’ stream buffers

• stream channel cross-sections, and

• 100-year floodplain

• Utilities such as minor storm drains from overflow ponds to Camp Creek (mapped in Gwinnett County public GIS)

B. Wetland delineation – City will provide extents of impacts, determination of nationwide or general permit and preliminary documentation warranted for CWA 401/404-permit applications.

C. Concept Plan Exhibit A – City will provide 2022 Preliminary/Concept Plan as a basis for 30% design.

D. Additional assessment shall be proposed and performed by the design consultant to support the restoration project (hydrologic/hydraulic analysis, modeling-verify bank full stage and bank-full discharge, stream velocity, shear stress and/or power) as needed for phasing. The data analyses, summary and methods used to collect data and recommendations shall be compiled in a Draft Basis of

Design (BOD) report as a deliverable, to include a color base map and stream stabilization layout exhibit

(30% design) for public comment (online via city webpage and/or social media).

5.6. Task 2 - Community Outreach

A. City of Lilburn will provide the preliminary project boundary map Exhibit B, existing data and preliminary correspondence with various jurisdictional entities. Consultant shall support the City’s ongoing efforts to engage with these various entities to obtain findings in support of EPA (NEPA) approval of a finding of Categorical Exclusion (CATEX):

• State Historic Preservation Office

• US Army Corps of Engineers

• US Fish and Wildlife Services (City to provide Endangered Species desktop review, site area habitat assessment and static presence/absence determination)

• Tribal communities (w/EPA assistance)

B. Consultant will attend two public meetings with community stakeholders, staff and City Council to present the 60% design goals and the 90-100% design and expected outcomes. One stakeholder meeting would be during a regularly scheduled City Council work session prior to a City Council meeting and a second would be at a Mayor’s Town Hall Meeting (both Monday evenings). The final design to reflect input from stakeholders where reasonable and within the construction budget.

C. Recorded public comments shall be included in an Appendix of the Final Basis of Design Report (BOD) as a deliverable to the City of Lilburn.

5.7. Task 3 – Stream Stabilization Design and Permitting

Design documents will be provided in three (3) phases, concept or 30%, 60% and final (100%), where the 30% package is sufficient for submittals for EPA agency review and initiation of permitting. The City’s provision of a 2022 preliminary concept plan as a basis for the design and initial outreach is expected to expedite this task;

however, the respondent should not rely solely upon the exhibits in fashioning their proposal.

The design shall follow proven natural channel design restoration methods. The plans shall illustrate all cross sections and specific locations, plotted as proposed elevations to indicate all cut and fill areas. Plans to include profiles showing feature slopes for riffles and pools and the bankfull elevation. Plans to include all specified in-stream structures to provide bank and bed stability and at least two public access areas, one of which could ideally accommodate crossing the stream. The plan sheets and specifications must be adequate for a contractor to build the stabilization project with minimum consultation from the design engineer.

Plans and supporting studies will comply with City of Lilburn and State of Georgia standards and specifications, and environmental regulations to facilitate approval of various Federal, State and local permits. All permitting is to be obtained for construction of the project including but not limited to NEPA review, various Federal Section 404/401 Clean Water Act Permits determined by the consultant for Corps of

Engineers approval (NWP-13, NWP-27, etc.), Georgia State EPD Stream Buffer Variance/Permit and water quality certifications, Floodplain development and FEMA No-Impact or CLOMR/LOMR Certification, and

City approved ESPC plans with documentation to support a Notice of Intent (NOI) for NPDES permit, understanding City of Lilburn is the Local Issuing Authority (LIA). Consultant shall coordinate Pre-

Construction Notices with approving authorities to secure appropriate permitting on City’s behalf. Consultant shall provide to the City a bi-weekly status report of design and permitting activity relative to the project timeline.

Plan sets (1 electronic and 2 paper) to be provided at engineered scale, stamped/signed by GA state licensed professional(s), with sheets compiled in order and bound no larger than 24X36, to include at a minimum:

1. Cover Sheet with all contact and project information, location/FIRM map(s)

2. Notes and all applicable jurisdictional permit(s) numbers/plan approvals

3. Survey of existing conditions (partial topo survey provided by City)

4. Site Plan-stream stabilization layout and access plan

a. City to identify location of construction entrance(s) and provide input to location of temporary stream crossing.

5. Grading and Drainage plans, including profiles (horizontal and vertical components)

6. ESPC plans (3 phase) and details, with all calculations for submittal to EPD for state stream buffer variance, LDP w/City as LIA, and NOI to GEOS for NPDES permit.

7. Design and Construction Details of each temporary and permanent stream stabilization and restorative component.

8. Buffer Re-vegetation and Landscape Plans and details to specify initial cover crops, live stakes, native grasses, and Georgia native shrubs and trees within the 25’+ buffer to best meet project goals. Material spacing may reference the City of Lilburn Riparian Corridor Revegetation Guidelines, but illustrated planting details shall reflect Georgia Forestry Commission, Gwinnett County details or landscape industry standards for stream corridors and buffer zones. Planting plan to be supplemented with illustrated plant selections derived from the Gwinnett County Master Landscaping List of material, to provide seasonal color and visual interest. A copy of City's revegetation guidelines shall be provided.

See also Task 6 and Alternate designs.

5.8. Task 4-Construction Bid Package Support

Consultant to support the City’s Project Manager and Procurement-Finance Department contact in the development of a complete construction bid package in accordance with federal EPA procurement policies and procedures (2 CFR 200+) and City procurement processes based on the consultant's detailed estimated cost of construction. Consultant’s approach and qualifications shall reflect experience in Federal grant or similar procurement processes, cost estimating, development of bid documents, Front End Div. 00, 01, 02 and

Technical Specifications not limited to contracts and conditions, schedules, bid meetings, addenda, contractor selection and notices to ensure clarity and accuracy in scoping. This task will support the selection of a qualified construction contractor capable of executing the design and meeting the community grant and project objectives efficiently.

5.9. Task 5 – Outputs and Outcomes

The consultant’s approach, timeline and cost shall reflect capacity to fulfill select proposed outputs to support outcomes.

A. Bank Stability Assessment: The Bank Erosion Hazard Index (BEHI) will be utilized to qualitatively measure streambank stability providing a standardized approach to evaluating improvements over time.

B. Biodiversity Monitoring: A habitat assessment shall be conducted according to the Georgia

Environmental Protection Division’s Standard Operating Procedures (SOP) for Macroinvertebrate

Biological Assessments for Wadeable Streams in Georgia Pre-Construction and Post-Construction.

C. As-Built Drawings: Consultant shall provide costs to coordinate certification of as-built structures and provision of record drawings upon completion of construction.

5.10. Task 6 – Construction Administration (CA)

City reserves the right to extend a contract or negotiate with the selected consultant to pursue construction administration services if federal CWSRF grant funding is not awarded or insufficient to include construction administration in the construction phase. CA tasks include but may not be limited to managing the construction contract and activity from ground-breaking to close out, monitoring performance, managing field changes and coordinating budget impacts with City of Lilburn project manager. Describe experience with grant requirements

(CWSRF/Community Grant or similar) for progress reporting, pay requests, draw down funds, and close out documentation and general approach to compliance. Proposals shall include hourly rates for applicable professional and staff positions, rates for anticipated reimbursables, an estimate for construction administration in terms of frequency at the site within a typical phasing schedule, and as a percentage of construction cost. This task and extension of work may be determined upon confirmation of successful grant terms, conditions and award amount, or the receipt of construction contract bids.

5.11. DESIGN ALTERNATES

Proposals to include a budget level cost and timeframe estimate (in months) for design of each of the following alternates separate from the streambank stabilization bid:

1. As an alternate to one in-stream engagement area, assess the study area to identify the ideal location to install a permanent pedestrian stream crossing to access future trail(s) or amenities on the east side of Camp Creek.

Briefly describe additional analyses (hydrological, geotechnical, etc.) and permits needed, recommended construction methods and materials in floodplain, and approach to ADA accessibility.

2. As an alternate to one in-stream engagement area, provide for a platform near or ideally partially over the stream as an overlook for organized educational activities. Briefly describe additional analyses (hydrological, geotechnical, etc.) and permits needed, recommended construction methods and materials for use in floodplain or above floodway, as well as an approach to ADA accessibility.

3. Add a pre-fabricated pedestrian bridge design, minimum 10' width capable of carrying small to medium size utility/maintenance vehicles, using materials superior to wood and resistant to flood conditions.

4. Provide a phased landscape and maintenance plan to enhance the 50’ buffers, using Georgia native materials, preferably with flowering or seasonal color or visual interest near engagement areas to support educational or recreational opportunities and wildlife habitat. A GA licensed landscape architect or arborist to assess trees for removal or revival and address three historic water quality/flood treatment areas. Supplement the planting plan with a maintenance program for use by facility personnel and landscape contractors.

5.12. Selection Process

Award(s) shall be made to the responsible offeror(s) whose proposal(s) is determined in writing to be the most advantageous for the City, taking into account all of the evaluation factors set forth. Selected proposal(s) will be based on fulfillment of the response and a scoring of the submittal by the City project team, based on the approach to the project and experience and qualifications of the team and the lowest responsive reasonable bid. Bid submittals shall be restricted to 50 total pages* to focus on the performance of the proposed project team.

*Competitive sealed proposals shall be submitted pursuant to the request in accordance with provisions of the

City of Lilburn Purchasing Policy, and the instructions and specifications herein. Fee(s) and rates for each Task

1-6 and final bid tabulation, and optional separate cost estimates and narrative for each design alternate, shall be provided in separate sealed envelopes and will NOT count in the bid page limit*.

Provide a response to the request for proposal in tabular and/or narrative form, according to valuation provided in the evaluation criteria:

A. Project Experience and Project Team qualifications. Provide streambank stabilization, restoration or similar design projects performed in the past 5 years, prioritized for similar government entities (City, County, township). For each project provide a brief scope, location, length of stream or project area, time to complete design and permitting, cost of construction (or estimated cost if construction not completed), fee, and funding sources. Provide project team resumes of project manager and team members to demonstrate experience with similar projects and roles and similar local government coordination, permitting, bid support and/or federal grant coordination (specify if CWSRF or

Community Grant). Include subconsultants’ project experience relevant to the specific role and responsibility on this project with qualifications of key personnel and project references. All consultants and subconsultants must be E-Verified, licensed in the state of Georgia and meet City’s minimum insurance requirements.

B. Project Approach and Scope of Work: Describe the firm’s approach to project goals and each task, considering available data, site conditions, challenges, bio-engineering techniques, permitting and mitigation, CD’s, bid package support, and outputs and outcomes.

C. Project Timeline. With the exception of outcomes and alternates, provide a timeline to achieve 90% design within five (5) months of NTP; and permitted construction documents and project manual to accommodate construction bid advertisement within ten (10) months of NTP. Include soonest available start date, time for each task, design milestones and exceptions to demonstrate experience and capacity to perform coordination needed. It is the intent of the City to select a consultant and begin design work following negotiation and execution of a contract.

D. List minimum of three (3) references for projects with similar scope, timelines, and funding (if applicable) wherein the firm operated as team lead or completed the majority of pertinent work. Briefly describe relevant tasks completed by the proposed project manager and provide a reference contact person most familiar with the project.

E. Pay structure for design, permit, bid support project will be in line with 30%, 60%, 90% completion

(100% permitted design/bid package) and 100% completion with a 10% retainage.

The City of Lilburn reserves the right to cancel and rebid the project with changes in scope, timeline, budget or other changes prior to entering into a contract. The City of Lilburn reserves the right to reject incomplete submittals and/or reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City. The City of Lilburn reserves the right to cancel or revise any task and negotiate remaining or additional costs with the selected consultant.

6. EVALUATION

No. Evaluation Criteria Scoring Method Weight (Points)

1. Relevant Past Experience with Similar

Projects

Relevant Past Experience with Similar

Projects

Bidders must demonstrate successful streambank stabilization or restoration design and implementation of projects of similar scope, size, and complexity, preferably for similar government entities. Evaluation will focus on:

• Number of designs, scope/quality and implementation of projects in the last 5 years

• Similarity to the Camp Creek project in goals, permitting objectives and tasks

• Performance within budget and on schedule, minimal plan amendments by thorough permit coordination and accurate scoping

• Collaboration with multi-disciplinary teams, output and outcome effectiveness

0-100 Points 30 (30% of Total)

2. Project Approach and Understanding of

Scope

Project Approach and Understanding of

Scope

Evaluators will assess the bidder’s narrative explaining their approach and understanding of the Camp Creek project. Given the availability of data, historical design, a preliminary concept and study area topo survey, proposals should address:

• Design methodology

• Detailed Sequencing of tasks 1-6

• Opportunities for enhancements to concept plan and value-engineering

• Design Approach to construction phasing to accommodate funding constraints, if necessary

0-100 Points 20 (20% of Total)

3. Qualifications of Team and Subconsultants

Include resumes, certifications, and specific experience related to the scope of work for key personnel that will perform the work and manage the project including any subconsultants. Evaluation will consider:

• Team composition, roles, and project manager experience

• Experience working collaboratively as City agent on similar permits and municipal projects

• Relevant licenses and qualifications

• E-Verify and insurance compliance

0-100 Points 15 (15% of Total)

4. Timeline to Deliver Design and Bid

Documents

Proposals must include a detailed schedule to include at a minimum 30%, 60%, and 90% design, permitting, public outreach, and complete construction bid documents within an

8-month timeline from Notice to Proceed.

• Staffing commitments to the project

• Clarity and feasibility of the timeline and any exceptions to timeline noted

0-100 Points 10 (10% of Total)

5. Quality of Previous Work Based on

References

Bidders must provide at least three references from projects listed in similar experience, including client contact information.

References will be evaluated for:

• Project success and outcomes

• Timeliness and communication

• Ability to work within budget and regulatory frameworks

• Overall satisfaction with design, permitting, CDs to support construction

0-100 Points 10 (10% of Total)

6. Cost Proposal and Fee Structure

Though cost proposals shall be sealed and evaluated separately after technical review, they will be scored based on:

• Competitiveness and clarity of pricing

• Fee structure aligned with project tasks and milestones (30%, 60%, 90% [100% design/bid package], 100%)

• Overall value relative to services proposed

0-100 Points 10 (10% of Total)

7. Federal and State Compliance Strategy

Bidders should outline their plan for securing all permits and managing compliance with applicable regulations and permit conditions of

EPA, USCOE, Georgia EPD, and City of

Lilburn. Evaluation will be based on:

• Familiarity with applicable permit processes and success in implementing terms and conditions into final CD’s (CWA 404/401, Stream Buffer Variances, NPDES, etc.)

• Experience and effectiveness of Monitoring and close out

• Experience or familiarity with EPA/NEPA and CWSRF community grant requirements and procurement processes/restrictions.

0-100 Points 5 (5% of Total)

7. PROFESSIONAL SERVICES INSURANCE REQUIREMENTS

7.1. Statutory Workers' Compensation Insurance

1. Employers Liability:

▪ Bodily Injury by Accident - $100,000 each accident

▪ Bodily Injury by Disease - $500,000 policy limit

▪ Bodily Injury by Disease - $100,000 each employee

7.2. Commercial General Liability Insurance

1. $1,000,000 limit of liability per occurrence for bodily injury and property damage

7.3. Auto Liability Insurance

A. $500,000 limit of liability per occurrence for bodily injury and property damage

B. Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

C. Additional Insured Endorsement

D. Contractual Liability

7.4. Professional Liability Insurance

$1,000,000 (project specific for the Gwinnett City project) limit of liability per claim/aggregate or a limit of

$1,000,000 per occurrence and $2,000,000 aggregate.

• Insurance company must be authorized to do business in the State of Georgia.

• Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

7.5. Other Insurance Information

A. City of Lilburn should be shown as an additional insured on General Liability and Auto Liability policies.

B. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

C. Certificate Holder should read:

City of Lilburn

340 Main St.

Lilburn, GA 30047

D. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance

Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor's broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best's rating of A-5 or better.

E. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

*See above note regarding Professional Liability

F. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

G. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the City to verify the compliance with these insurance requirements.

H. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the City.

I. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every

Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason

Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

J. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City as to form and content has been filed with the City. The Acord

Certificate of Insurance or a pre-approved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

K. The Contractor shall agree to waive all rights of subrogation against the City of Lilburn, the Mayor, City

Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

L. Special Form Contractors' Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in this coverage for City-owned equipment, tools, supplies, and contents.

M. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project.