Design-Build Services for the WSTA Transit Facility Improvements.pdf

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City of Winston-Salem, NC

Request for Qualifications for Progressive Design-Build Services for the WSTA Transit Facility Improvements Project

RFQ2770

This REQUEST FOR QUALIFICATIONS (“RFQ”) from the Owner named invites the submittal of a Statement of Qualifications (“SOQ”) from firms interested in providing Progressive Design-Build services for the Project described herein. By submitting a SOQ, the Offeror represents that it has carefully read the terms and conditions of this RFQ and all Exhibits and Addenda and agrees to be bound by them. This RFQ is not an offer to enter into a contract, but merely a solicitation of firms interested in submitting an SOQ to the Owner for the Project.

DATE ISSUED: September 14, 2026

OWNER:

City of Winston-Salem, North Carolina

PROJECT:

WSTA Transit Facility Improvements Project

OWNER CONTACT:

Darren Redfield, Purchasing Director; darrenmr@cityofws.org

SUBMISSION DATE AND TIME

Offeror’s SOQ shall be submitted before: October 13, 2026, 2:00 PM Eastern Time

All SOQs must be submitted by email to bids@cityofws.org pursuant to the instructions herein. It is the Offeror’s sole responsibility to confirm that the SOQ is delivered in the manner required by this RFQ by the Due Date and Time. The Owner has the right to reject any SOQs not properly delivered.

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TABLE OF CONTENTS

1.0 OWNER DESCRIPTION

1.1 General

1.2 Funding/Authority

1.3 Procurement Website

2.0 OVERVIEW OF PROJECT

2.1 General and Project Description

2.2 Project Objectives

2.3 Scope of Work

2.3.1 Design-Builder Responsibilities

2.3.2 Existing Information

2.3.3 Project Conditions and Challenges

2.4 Estimated Budget

2.5 Project Procurement Schedule and Pre-Submittal Meeting

2.6 Definitions

3.0 PROCUREMENT PROCESS

3.1 General Information

3.2 Owner Rights and Procurement Conditions

3.3 Outline of the Procurement Process

4.0 SOQ SUBMITTAL, FORMAT AND ORGANIZATION

4.1 SOQ Submittal Requirements

4.2 SOQ Format Requirements

4.3 SOQ Organization

4.3.1 Cover Letter

4.3.2 Section 1- Proposed Project Organization and Key Team Members

4.3.3 Section 2 - Project Team Experience and Project Management Approach

4.3.4 Section 3 – Phase 1 Services Project Approach

4.3.5 Section 4 – Phase 2 Services Project Approach

4.3.6 Section 5 – Risk Management Approach

4.3.7 Section 6 – Disadvantaged Business Enterprise Utilization Approach

5.0 ADDITIONAL INFORMATION

5.1 PUBLIC RECORDS AND CONFIDENTIAL INFORMATION

5.2 E-VERIFY

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5.3 SUSPENSION AND DEBARMENT

5.4 APPLICABLE LAWS

5.5 RIGHT TO AUDIT AND RECORDS

5.6 COST OF SOQ PREPARATION

5.7 REGISTRATION WITH NORTH CAROLINA SECRETARY OF STATE

5.8 COMMUNICATION GUIDELINES

5.9 NO LOBBYING OR IMPROPER INFLUENCE

5.10 NC PROHIBITION ON CONTRACTS WITH COMPANIES THAT INVEST IN IRAN OR

BOYCOTT ISRAEL

5.11 DUTIES AND OBLIGATIONS OF OFFERORS IN THE RFQ PROCESS

5.12 ADVERTISING

5.13 OWNERSHIP AND USE OF WORK PRODUCTS

5.14 EQUAL EMPLOYMENT OPPORTUNITY, ADA, AND NONDISCRIMINATION

5.15 NO COMMITMENT TO AWARD

5.16 FEDERAL FUNDING REQUIREMENTS

6.0 EXHIBITS

6.1 EXHIBIT A: Project Scope of Work

6.2 EXHIBIT B: Project Site Map

6.3 EXHIBIT C: Protest Procedures

6.4 EXHIBIT D: Performance and Payment Bond Instructions

6.5 EXHIBIT E: Insurance Requirements And Instructions

6.6 EXHIBIT F: DBE Overview And Participation Form

6.7 EXHIBIT G: Federal Transit Administration Requirements

6.8 EXHIBIT H: Corporate Structure Questionnaire

6.9 EXHIBIT I: Draft (Sample) Design-Build Agreement

6.10 EXHIBIT J: Draft (Sample) General Conditions

6.11 EXHIBIT K: Draft Design-Build Agreement Comment Form

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1.0 OWNER DESCRIPTION

1.1 GENERAL

A. The City of Winston-Salem (“Owner” or “City”) is seeking Progressive Design-Build services to design and construct improvements at facilities operated by or supporting the Winston-Salem

Transit Authority (“WSTA”).

B. The City is a municipal corporation organized under the laws of the State of North Carolina and provides a broad range of public services to its residents, including operation and maintenance of public facilities that support transit operations. The Winston-Salem Transit

Authority was established in 1972 and provides fixed-route and paratransit ("TransAID") service to the residents of Winston-Salem and surrounding areas. WSTA's fixed-route system is anchored by the downtown Clark Campbell Transportation Center, which serves as the central hub for its bus services.

C. The Project includes improvements at the following facilities:

1. Clark Campbell Transportation Center – Replacement of the existing public restrooms;

improvements or replacement of the heating, ventilation, and air-conditioning (HVAC) systems; evaluation and possible replacement of the existing roof; and related architectural, structural, plumbing, electrical, controls, accessibility, and code-related improvements necessary to provide complete and functional systems.

2. Hampton Haith Maintenance Facility – Removal and replacement of the existing bus wash system; evaluation and improvement of drainage, runoff collection, wastewater, and stormwater infrastructure associated with the bus wash; and related utility, electrical, controls, permitting, site, and operational improvements necessary to provide a complete and functional bus wash system

D. The City's Purchasing Department will administer the procurement process. The City's

Engineering Department, WSTA, Facilities staff, and other designated City representatives will provide technical and operational coordination during procurement and Project delivery. Following completion and acceptance of the Project, the City will own and maintain the completed improvements.

E. The City intends to deliver the Project using Progressive Design-Build under the authority of North Carolina General Statutes § 143-128.1A and applicable City procurement policies and procedures.

1.2 FUNDING/AUTHORITY

A. The Project is anticipated to be funded, in whole or in part, through Federal Transit

Administration funding and City funds.

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B. The selected Design-Builder shall comply with all applicable federal, state, local, funding-agency, and City requirements incorporated into the RFQ and Contract Documents.

C. Applicable federal requirements may include, but are not limited to:

1. Davis-Bacon and Related Acts and applicable prevailing-wage requirements.

2. Disadvantaged Business Enterprise requirements.

3. Buy America or Build America, Buy America requirements, as applicable.

4. Federal procurement, documentation, audit, and record-retention requirements.

5. Required federal contract clauses and subcontractor flow-down provisions.

D. The City will retain responsibility for grant administration and reporting unless otherwise stated in the Contract Documents. The selected Design-Builder shall provide supporting documentation required for the City to demonstrate compliance with applicable funding requirements.

E. The Design-Builder shall include applicable funding requirements in its subcontracts, purchase orders, supplier agreements, and lower-tier agreements.

1.3 PROCUREMENT WEBSITE

A. The full RFQ document, addenda, clarifications, and all other related information will be posted electronically through the City’s procurement website www.cityofws.org/Bids. Each

Offeror is responsible for checking the website to obtain the latest information.

B. The City will not be responsible for directly notifying Offerors of updates posted to the website.

http://www.cityofws.org/Bids

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2.0 OVERVIEW OF PROJECT

2.1 GENERAL AND PROJECT DESCRIPTION

A. The City of Winston-Salem (“Owner” or “City”) is seeking Progressive Design-Build services to design and construct the WSTA Transit Facility Improvements Project (“Project”).

B. The Project includes improvements at two active transit facilities:

1. Clark Campbell Transportation Center

a. Replacement of the first floor men’s and women’s public restrooms.

b. Assessment and replacement or improvement of the existing HVAC systems.

c. Assessment and possible replacement of the existing roof.

d. Related architectural, structural, plumbing, electrical, controls, fire protection, accessibility, and code-related improvements required to provide complete and functional systems.

2. Hampton Haith Maintenance Facility

a. Removal and replacement of the existing bus wash system.

b. Evaluation and improvement or replacement of drainage, runoff collection, wastewater, and stormwater infrastructure associated with the bus wash.

c. Related utility, electrical, controls, permitting, and site improvements required for a complete and functional system.

C. The Clark Campbell Transportation Center was constructed in approximately 1995 and opened in approximately 1996. Existing building systems and conditions will require validation during Phase 1.

D. The Clark Campbell Transportation Center must remain open and operational during construction. The Work may require overnight, weekend, or other limited work periods to accommodate operational hours.

E. The Hampton Haith Maintenance Facility supports active bus parking, maintenance, and washing operations. The Design-Build Team shall plan and sequence the Work to minimize impacts to ongoing operations.

F. References to “Phase 1 Services” and “Phase 2 Services” relate solely to the two phases of the

Progressive Design-Build process:

1. Phase 1 Services means preconstruction, design development, permitting, risk evaluation, cost model development, schedule development, and development of the Guaranteed

Maximum Price (GMP) Amendment.

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2. Phase 2 Services means completion of final design, construction, commissioning, closeout, and transition to Owner operations after execution of the GMP Amendment.

3. See Section 2.6 for additional definitions.

2.2 PROJECT OBJECTIVES

The Project objectives include the following:

A. Maintain continuous and successful transit operations throughout design and construction as defined by the City.

B. Improve conditions and comfort at the Clark Campbell Transportation Center by replacing deficient or aging restroom, HVAC, and roofing systems.

C. Provide public restrooms that are ADA-compliant, durable, functional, maintainable, and resistant to vandalism without creating an institutional appearance.

D. Improve occupant comfort and facility usability by addressing existing HVAC deficiencies, including high interior temperatures and unreliable or outdated systems.

E. Replace the leaking and aging roof with a durable and maintainable roofing system.

F. Evaluate related building systems that may be affected by the Project, including Building

Automation Systems (BAS), electrical systems, controls, fire protection, plumbing, ceilings, and backup power.

G. Replace the Hampton Haith Maintenance Facility bus wash with a modern, reliable, and efficient system capable of supporting regular transit operations.

H. Evaluate and address drainage, runoff collection, stormwater, wastewater, and utility conditions associated with the bus wash.

I. Develop a Project scope, cost, schedule, and risk allocation that supports informed City decision-making during Phase 1.

J. Deliver the Project within available Federal Transit Administration funding and City funding.

K. Incorporate applicable federal funding, procurement, prevailing-wage, DBE, Buy America, and documentation requirements.

L. Reduce delivery risk through early validation of existing conditions, performance requirements, operational constraints, phasing needs, and maintenance-of-operations requirements.

M. Provide durable and maintainable improvements that consider long-term operations and maintenance needs.

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N. Maintain safe, secure, and comfortable access for transit passengers, City staff, operators, maintenance personnel, and other facility users during construction.

O. Develop a collaborative working relationship among the City, Owner’s Advisor, WSTA, facility operators, and the selected Design-Build Team.

2.3 SCOPE OF WORK

A. The selected Design-Builder shall provide all professional design, preconstruction, construction, construction management, permitting, coordination, labor, materials, equipment, supervision, testing, commissioning, and closeout services necessary to complete the Project.

B. The Design-Builder shall evaluate existing conditions and develop complete design and construction solutions for the Clark Campbell Transportation Center and Hampton Haith

Maintenance Facility.

C. The Project is anticipated to include, but is not limited to, the following elements:

1. Clark Campbell Transportation Center

a. Existing-conditions assessment of the building and affected systems.

b. Replacement of the men’s and women’s public restrooms.

c. Temporary restroom facilities and phased restroom construction necessary to maintain public access.

d. ADA-compliant restroom layouts, fixtures, accessories, and access routes.

e. Durable and maintainable finishes and fixtures appropriate for a high-use public transit facility.

f. Measures intended to reduce vandalism and simplify repair and replacement.

g. Assessment and replacement or improvement of existing HVAC systems, including boilers, chillers, ductwork, controls, and associated equipment, as applicable.

h. Replacement and upgrade of the existing Building Automation System.

i. Evaluation of existing ceiling systems and modification or replacement where needed to improve access and maintainability.

j. Evaluation with possible replacement of the existing roof, including evaluation of the roof deck, substrate, penetrations, drainage, flashing, and related conditions.

k. Evaluation of electrical systems affected by the Work.

l. Evaluation of plumbing systems and existing below-slab conditions associated with the restroom improvements.

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m. Evaluation of fire protection and sprinkler requirements affected by the Work.

n. Evaluation of the existing generator, supported loads, capacity, fuel supply, and condition, where affected by the Project.

o. Code, accessibility, life-safety, and permitting evaluations associated with the improvements.

p. Maintenance-of-operations planning, phasing, temporary facilities, security coordination, and public-access planning.

2. Hampton Haith Maintenance Facility

a. Assessment and replacement of the existing bus wash system.

b. A modern bus wash system capable of supporting the facility’s operational washing demands.

c. Evaluation of water-reclamation or high-efficiency, low-water-use features.

d. Evaluation of undercarriage-wash capabilities.

e. Assessment of the existing bus wash bay, utilities, equipment, controls, electrical service and distribution equipment, and supporting infrastructure.

f. Evaluation of existing runoff collection, drainage, wastewater, and stormwater systems.

g. Replacement, rehabilitation, or improvement of drainage and related infrastructure where required.

h. Coordination with active bus parking, washing, and maintenance operations.

i. Required utility coordination, site work, environmental review, and permitting.

D. The Design-Builder shall identify data gaps and recommend investigations needed to advance design, cost, schedule, permitting, and construction planning.

E. The Design-Builder shall develop and maintain an open-book cost model during Phase 1 and work collaboratively with the City to establish the final scope, schedule, risk allocation, and

Guaranteed Maximum Price.

F. The Design-Builder shall develop a maintenance-of-operations plan addressing facility access, transit operations, temporary facilities, work hours, public safety, security, noise, dust, staging, deliveries, and construction sequencing.

G. The Design-Builder shall comply with applicable federal, state, local, funding-agency, and City requirements included in the Procurement Documents and Contract Documents.

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2.3.1 Design-Builder Responsibilities

A. The Design-Builder shall be responsible for delivery of the Project through Phase 1 and Phase

2, including planning, investigations, design, permitting, cost estimating, scheduling, procurement, construction, testing, commissioning, and closeout.

B. During Phase 1, the Design-Builder shall:

1. Validate existing conditions and review available record information.

2. Perform required field investigations, assessments, testing, and evaluations.

3. Confirm Project objectives, priorities, performance requirements, and operational constraints.

4. Develop design concepts and recommended alternatives.

5. Develop and update an open-book cost model.

6. Develop and update the Project schedule.

7. Identify, document, assign, and mitigate Project risks.

8. Evaluate constructability and phasing.

9. Develop maintenance-of-operations requirements.

10. Coordinate with the City, WSTA, facility operators, legal counsel, funding representatives, and other stakeholders.

11. Develop the proposed Guaranteed Maximum Price and supporting documentation.

C. During Phase 2, the Design-Builder shall:

1. Complete final design and obtain required approvals and permits.

2. Construct the approved improvements.

3. Maintain successful continuous operations to the extent required by the Contract

Documents.

4. Implement temporary facilities, phasing, safety, security, and access-control measures.

5. Coordinate testing, start-up, commissioning, and training.

6. Complete closeout and provide record documents, warranties, operation and maintenance manuals, and other required documentation.

D. The Design-Builder shall be responsible for determining the investigations and professional disciplines required to complete the Project.

E. The Design-Builder shall be responsible for coordinating all work with active transit and maintenance operations.

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F. The Design-Builder shall maintain organized Project records and provide documentation required for City review, payment, audit, federal compliance, and closeout.

2.3.2 Existing Information

A. Information available to the Owner at the time of RFQ issuance is reflected in this RFQ and its Exhibits. Following selection, the Owner will make available to the Design-Builder any additional Project information in the Owner's possession that is relevant to the performance of the Work.

B. Offerors shall base their SOQs on the information contained in this RFQ and its Exhibits.

Offerors shall not assume that additional existing-condition information will be provided before selection.

C. The information provided in this RFQ and its Exhibits is intended to assist Offerors in understanding the general nature of the Project. The Owner does not represent that such information is complete, current, or suitable for final design or construction.

D. The selected Design-Builder shall be responsible for confirming existing conditions during

Phase 1 through the investigations, observations, testing, measurements, and evaluations necessary to:

1. Advance design;

2. Confirm the Project scope;

3. Develop the Project cost model and schedule;

4. Identify and evaluate Project risks;

5. Obtain required permits and approvals;

6. Develop the GMP; and

7. Complete the Work.

E. The Design-Builder shall not be entitled to rely solely on Owner-furnished information where field verification, investigation, testing, or professional evaluation would reasonably be required to perform the Work.

2.3.3 Project Conditions and Challenges

A. The Project involves renovation and replacement work within two active transit facilities. The

Design-Builder shall plan, design, sequence, and construct the Work without causing an unacceptable interruption to transit, maintenance, public-access, or facility-support operations.

B. The following conditions are considered fundamental Project constraints and shall be addressed in the Offeror’s proposed approach and throughout Phase 1 and Phase 2.

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1. Continuous Transit and Facility Operations. The Clark Campbell Transportation Center must remain open and operational during construction. The Design-Builder shall maintain safe and functional access for passengers, staff, transit operators, security personnel, maintenance staff, emergency responders, and authorized visitors. Work requiring shutdowns, restricted access, excessive noise, interruption of building systems, or other operational impacts may be limited to approved nighttime, weekend, or off-peak work periods.

2. Public Restroom Continuity. Public restroom access must be maintained throughout construction at the Clark Campbell Transportation Center. The Design-Builder shall evaluate phased restroom construction, temporary mobile restrooms, temporary utility connections, accessible routes, security, sanitation, and maintenance requirements.

Required restroom capacity shall not be removed from service without an approved temporary or phased solution.

3. Existing Building and Concealed Conditions. The Project involves renovation of an existing facility constructed in the mid-1990s. Concealed conditions may include undocumented piping, below-slab utilities, structural conditions, roof-deck conditions, abandoned systems, hazardous materials, inaccessible equipment, and prior modifications that are not accurately reflected in available records. The Design-Builder shall establish a Phase 1 investigation plan identifying the inspections, surveys, testing, selective demolition, scanning, sampling, and other investigations needed before development of the GMP.

Assumptions, exclusions, allowances, contingencies, and risk ownership associated with unresolved conditions shall be clearly documented.

4. HVAC Replacement and Building-System Integration. The HVAC work may require replacement or substantial modification of boilers, chillers, air-distribution systems, ductwork, controls, electrical service, and related equipment. Existing ductwork has undergone multiple prior modifications and may not provide a reliable basis for reuse without further evaluation. Existing systems are located above ceiling areas that may limit access for investigation, construction, and long-term maintenance. The Design-Builder shall evaluate whether systems can be retained, integrated, modified, or must be replaced and shall provide temporary heating, cooling, ventilation, or air-quality measures where necessary to maintain safe and acceptable occupied conditions.

5. Roof Evaluation/Replacement and Weather Protection. The existing roof is reported to be leaking and may be original to the facility. The condition of the roofing system, insulation, deck, penetrations, drainage components, perimeter conditions, and related building elements shall be confirmed during Phase 1. The Design-Builder shall maintain continuous weather protection and protect occupied spaces, equipment, finishes, and transit operations during roof removal and replacement. Temporary roofing, water-intrusion response procedures, sequencing limitations, and weather contingencies shall be incorporated into the design, schedule, and cost model.

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6. Code, Accessibility, and Life-Safety Impacts. The Work may trigger accessibility, building-code, plumbing-code, energy-code, fire-protection, and life-safety requirements beyond the immediate limits of the replaced systems. The Design-Builder shall identify code-triggered improvements during Phase 1, coordinate with permitting authorities, and distinguish required improvements from optional enhancements. Resulting requirements shall be incorporated into the scope, cost model, schedule, and risk register before GMP development.

7. Security and Public Interface. The Clark Campbell Transportation Center is an active public facility with extended operating hours. Construction activities shall be separated from public and operational areas using secure, durable, and clearly marked controls. The

Design-Builder shall address temporary pathways, barricades, signage, lighting, emergency egress, construction deliveries, worker access, material storage, and after-hours security in coordination with the City, WSTA, the facility operator, and other designated stakeholders.

8. Bus Wash Operational Continuity. The Hampton Haith Maintenance Facility supports active bus parking, washing, servicing, and maintenance operations. The Design-Builder shall evaluate how buses will be washed and routed during construction and whether temporary washing procedures, phased installation, or limited shutdown periods will be required. Construction access, equipment delivery, utility shutdowns, testing, start-up, and commissioning shall be coordinated with active fleet operations.

9. Bus Wash Drainage and Environmental Conditions. Existing drainage, runoff collection, wastewater, and stormwater infrastructure associated with the bus wash may be deteriorated, undersized, obstructed, or otherwise unsuitable for reuse. The Design-

Builder shall evaluate the complete flow path associated with bus-wash operations, including collection, conveyance, treatment or reclamation, discharge, and permitting.

The proposed system shall prevent uncontrolled discharge, support maintainable operations, and comply with applicable environmental and utility requirements.

10. Controls, Electrical Service, and Equipment Compatibility. New HVAC, bus-wash, plumbing, electrical, and control systems shall be compatible with the City’s operational requirements and existing infrastructure that will remain. The Design-Builder shall confirm available electrical capacity, utility requirements, control-system architecture, communications requirements, equipment clearances, and maintenance access.

Equipment selection shall consider reliability, replacement-part availability, local service support, operator familiarity, and long-term maintenance requirements.

11. Project Phasing, Schedule, and Cost Certainty. The Project includes multiple building and site systems at two separate active facilities. The Design-Builder shall develop an integrated schedule addressing investigations, design decisions, permitting, equipment lead times, phased construction, shutdown approvals, temporary facilities, testing, commissioning, and operational turnover. Long-lead equipment and materials shall be identified early in Phase 1, and early procurement or early work packages shall be

RFQ #2738: Progressive Design-Build Services for WSTA Transit Facility Improvements Project | Page 11 evaluated where they may reduce schedule risk. The GMP shall clearly identify allowances, contingencies, escalation, exclusions, assumptions, and unresolved conditions.

12. Federal Funding and Documentation. The Project is anticipated to include Federal Transit

Administration funding requirements. The Design-Builder shall integrate applicable labor, procurement, DBE, domestic-preference, recordkeeping, audit, and subcontract flow-down requirements into its procurement and delivery approach. Compliance documentation shall be incorporated into subcontractor procurement, material selection, payment review, and Project closeout.

C. The Design-Builder shall demonstrate in its SOQ how its proposed team, Phase 1 approach, investigation plan, maintenance-of-operations strategy, cost-development process, and risk-management practices will address these Project conditions.

D. During Phase 1, the Design-Builder shall convert the conditions identified above into defined scope requirements, design criteria, schedule activities, cost assumptions, risk assignments, and mitigation measures before submission of the proposed GMP.

2.4 ESTIMATED BUDGET

A. The estimated Design-Build budget for the Project is currently approximately $4,500,000.

B. The estimated budget is intended to cover Phase 1 Services and Phase 2 Services, including investigations, design, permitting, preconstruction services, construction, testing, commissioning, temporary facilities, and closeout.

C. The City may refine the scope, priorities, or sequencing of the Project during Phase 1 based on available funding, existing-condition findings, operational requirements, risk evaluation, and cost-model development.

D. The Design-Builder shall work collaboratively with the City during Phase 1 to align the Project scope, schedule, risk assumptions, and delivery approach with the available budget.

2.5 PROJECT PROCUREMENT SCHEDULE AND PRE-SUBMITTAL MEETING

A. Anticipated Procurement Schedule

1. The Owner reserves the right to modify the Project Procurement Schedule by Addenda.

2. If at least three responses are received from qualified Design-Builders, the City may proceed with evaluating and ranking the SOQs. If three responses are not received from qualified Design-Builders by the deadline shown herein, the City will re-advertise the RFQ and establish a second deadline to submit a SOQ.

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Activity Target Milestone Date(s)

Issue RFQ 9/14/2026

Pre-Submittal Meeting 9/22/2026 at 11:00 AM

Last Date to Submit Questions Regarding the Procurement or Procurement Documents

9/29/2026 by 3:00 PM

SOQ Submission Date and Time 10/13/2026 before 2:00 PM

Review of SOQs & Evaluation Meeting 11/5/2026

Notification of Shortlisted Offerors 11/13/2026

Offeror Interviews (Offerors please hold date) 12/3/2026

Notice of Final Selection 12/11/2026

B. Pre-Submittal Meeting

1. A Mandatory Pre-Submittal Meeting will be held on September 22, 2026, at 11:00 AM in the Bryce A. Stewart Building located at:

100 E. 1st Street 5th Floor Public Meeting Room Winston-Salem, NC 27101

2.6 DEFINITIONS

A. Addendum or Addenda: Documentation provided by the Owner to Offerors to modify, add to or clarify the RFQ.

B. Business Day: any day on which the Owner is open for regularly conducted business.

C. City: City of Winston-Salem, North Carolina. Owner shall have the same meaning as City.

D. Design-Builder: The entity with the prime design-build contract with the Owner, also known as the Offeror.

E. Design-Build Team: All entities listed by the Design-Builder as providing services or construction on the Project. The Design-Builder is not required to list all members of the

Design-Build Team in the SOQ. Members of the Design-Build Team may also be referred to as

“Team Members.”

F. Design Excellence: Design Excellence is achieved through design solutions that meet or exceed the Owner’s objectives and functional requirements; are durable, maintainable, energy efficient, and appropriate for active public transit and maintenance facilities; and support safe, reliable, and continuous facility operations.

G. GMP: Guaranteed Maximum Price

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H. Key Team Member: Individuals who will be assigned to the Project and who will play a significant role in the design, preconstruction, construction, commissioning, or management of the Project.

1. Chief Estimator – The individual responsible for preparing and maintaining the Project cost model, all Project cost estimates, open-book pricing information, cost reconciliations, allowances, contingencies, escalation, and pricing information for the

GMP Amendment and any other amendments to the Design-Build Agreement.

2. Construction Manager – The individual responsible for planning and delivery of the construction phase of the Project, including constructability reviews during design, construction phasing, coordination with active transit operations, management of construction resources, and coordination of subcontractors during construction.

3. Design-Build Project Manager – The individual responsible for the overall delivery of the

Project, including Phase 1 and Phase 2 Services, planning, design, preconstruction, construction, commissioning, transition to Owner operations, closeout, and warranty.

This proposed individual shall be available to meet the scope and schedule obligations for the entire Project duration and shall not be reassigned without the prior written concurrence of the City of Winston-Salem. The Design-Build Project Manager will serve as the primary contact for the Owner.

4. Design Manager – The individual responsible for managing the activities and resources of the design team and coordinating the architectural, mechanical, electrical, plumbing, structural, civil, drainage, controls, bus wash, and other design disciplines required to deliver the Project during Phase 1 and Phase 2 Services.

5. Lead Architect – The licensed architect responsible for leading and coordinating the architectural design of the Project, including public restroom improvements, accessibility, interior finishes, building-envelope interfaces, temporary facilities, code compliance, and coordination with the other design disciplines.

6. Mechanical/HVAC Lead – The licensed professional responsible for leading the assessment, design, integration, replacement, testing, and start-up of the HVAC systems and associated mechanical equipment, ductwork, controls, ventilation systems, and related building-system improvements.

7. Electrical and Controls Lead – The licensed professional responsible for electrical power, controls, communications, Building Automation System coordination, equipment connections, backup power coordination, and related electrical improvements required for the Project.

8. Plumbing Lead – The licensed professional responsible for public restroom plumbing, domestic water, sanitary waste, below-slab plumbing coordination, temporary plumbing systems, bus wash water systems, wastewater systems, and related plumbing improvements.

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9. Civil, Drainage, and Stormwater Lead – The licensed professional responsible for evaluating and designing the civil, utility, drainage, runoff collection, wastewater conveyance, and stormwater improvements associated with the Hampton Haith

Maintenance Facility bus wash and other Project site improvements.

10. Transit Maintenance Facility Specialist – The individual responsible for advising the

Project Team on the evaluation, selection, design, installation, testing, and commissioning of the bus wash system, including wash equipment and controls, water-use efficiency and reclamation, undercarriage washing, drainage, and operations and maintenance requirements.

11. Preconstruction Services Manager – The individual responsible for constructability reviews, existing-condition investigation planning, construction phasing, maintenance-of-operations planning, permits required for construction, cost estimating, procurement, development of early work packages, GMP development, and coordination of the transition between design and construction.

12. Project Director – The individual with executive responsibility for the successful delivery of the Project and responsibility for providing leadership, resources, issue resolution, and organizational support to the Design-Build Project Manager and Project Team.

13. Quality Managers, Design and Construction – The individuals responsible for managing the quality assurance and quality control activities during design and construction. The

Design Quality Manager shall oversee design reviews, interdisciplinary coordination, code compliance, and document quality. The Construction Quality Manager shall oversee construction quality, testing, inspections, corrective actions, documentation, and compliance with the Contract Documents.

14. Safety Manager – The individual with appropriate training and experience in construction safety requirements and methodologies who will be assigned to the Project to provide guidance and oversight to the Project Team in the field. The Safety Manager shall address work within active public and transit facilities, separation of construction activities from facility users, limited work windows, nighttime work, temporary access, emergency egress, and coordination with the Owner’s security and operational requirements. The

Safety Manager shall have an active role in supporting the Project and shall not be identified solely as a corporate resource with no planned Project involvement.

15. Scheduler – The individual responsible for preparing, maintaining, and updating the integrated Project schedule, including investigations, design, permitting, procurement, long-lead equipment, phased construction, operational shutdowns, temporary facilities, testing, commissioning, closeout, and schedule information supporting the GMP

Amendment and any other amendments to the Design-Build Agreement.

16. Superintendent – The individual assigned full-time to the Project during active construction and responsible for managing construction activities and Project Team personnel at the Project sites, including daily coordination, subcontractor management, RFQ #2738: Progressive Design-Build Services for WSTA Transit Facility Improvements Project | Page 15 site logistics, public and staff access, safety, security, quality, temporary facilities, and coordination with ongoing transit and maintenance operations.

17. Commissioning Manager – The individual responsible for planning, coordinating, documenting, and managing testing, start-up, commissioning, training, and verification of the HVAC, Building Automation System, electrical, plumbing, bus wash, and other systems included in the Project.

18. Maintenance of Operations Lead – The individual responsible for developing and coordinating the Maintenance of Operations plan, including phasing, temporary facilities, public and staff access, bus routing, facility shutdowns, nighttime or off-peak work, security, emergency access, and coordination with WSTA and facility operators.

I. Offeror: The corporate entity, firm, joint venture, or other legal entity responding to this RFQ by submitting an SOQ and that, if selected by the Owner pursuant to this RFQ, will enter into the Design-Build Agreement as the Design-Builder.

J. Procurement: The Owner’s process for soliciting, evaluating, ranking, selecting, and negotiating with a Design-Build Team for this Project.

K. Procurement Documents: All documents issued by the Owner in connection with the

Procurement or Project, including this RFQ, its Exhibits, Addenda, written clarifications, responses to questions, and other written procurement materials.

L. Project: The WSTA Transit Facility Improvements Project, including improvements at the Clark

Campbell Transportation Center and Hampton Haith Maintenance Facility.

M. Project Team: For each Offeror, the firms, entities, and individuals identified in the SOQ as members of the proposed Design-Build Team.

N. Projects of Similar Scope and Complexity: Projects that had completion dates within the last seven (7) years and that have many or all of the following characteristics:

1. Projects delivered using Progressive Design-Build or other collaborative delivery methods requiring early integration of design and construction professionals, cost-model development, schedule development, risk evaluation, constructability review, and Owner collaboration. Projects delivered using the following methods will be considered in order of preference: Progressive Design-Build, Construction Management at Risk, fixed-price or best-value Design-Build, and traditional Design-Bid-Build.

2. Renovation, rehabilitation, expansion, or system replacement within active transit, transportation, municipal, institutional, public, fleet maintenance, or operations facilities.

3. Design and construction performed while maintaining continuous public, staff, transit, maintenance, or facility operations.

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4. HVAC replacement or major mechanical-system improvements within an occupied facility, including boilers, chillers, air-distribution systems, ductwork, ventilation, controls, or Building Automation Systems.

5. Roof replacement or major building-envelope improvements at an active or occupied facility, including maintenance of continuous weather protection.

6. Renovation or replacement of high-use public restrooms, including ADA improvements, temporary restroom facilities, phased construction, durable finishes, and vandalism-resistant design considerations.

7. Design and construction of bus wash, fleet wash, vehicle wash, transit maintenance, or similar equipment-intensive facility improvements.

8. Design and construction of drainage, runoff collection, wastewater, stormwater, water-reclamation, or related utility systems associated with bus wash, fleet wash, maintenance, or industrial operations.

9. Work involving existing and concealed conditions, selective demolition, below-slab utilities, hazardous-material investigation, code-triggered improvements, or integration of new equipment with existing building systems.

10. Complex construction phasing involving limited work windows, nighttime or weekend work, shutdown coordination, temporary systems, temporary facilities, public access, security, or active-facility constraints.

11. Development and maintenance of open-book cost models, cost reconciliation, allowances, contingencies, escalation, risk pricing, subcontractor procurement, and development of a Guaranteed Maximum Price.

12. Coordination of architectural, mechanical, electrical, plumbing, structural, civil, drainage, stormwater, controls, equipment, commissioning, and operational disciplines.

13. Federally funded transit or public-facility projects involving applicable prevailing-wage, DBE, domestic-preference, procurement, audit, recordkeeping, or subcontract flow-down requirements.

14. Testing, start-up, commissioning, operator training, closeout, and transition of new or replaced building and facility systems to Owner operations.

15. Projects where the Design-Builder or collaborative delivery team was selected before establishment of the final price and schedule and collaborated with the Owner to develop the final scope, price, schedule, phasing, and risk allocation.

O. Request for Qualifications or RFQ: This document, including all Exhibits and Addenda.

P. Website: The procurement website identified in this RFQ:

[www.cityofws.org/Bids](http://www.cityofws.org/Bids).

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3.0 PROCUREMENT PROCESS

3.1 GENERAL INFORMATION

A. Compliance with Legal Requirements

1. This Procurement will be conducted in accordance with North Carolina General Statutes, including NCGS §143-128.1A, and all applicable federal, state, and local laws, rules, regulations, and Owner policies and procedures.

2. Pursuant to NCGS §143-64.31, the City is conducting a qualifications-based selection process without regard to fee.

B. Conflict of Interest and Communications with the Owner

1. Consultants who assisted the Owner in preparing this RFQ, the draft Agreement, General Conditions, procurement documents, or related procurement materials, including Freese and Nichols, Inc., may not propose or participate on any Design-Build Team for this Project.

2. Offerors are required to conduct the preparation of their SOQs with professional integrity and free of lobbying activities.

3. Communication with the Owner regarding this Project shall be via email only and directed to the following Owner Contact: Darren Redfield, Purchasing Director;

darrenmr@cityofws.org

4. Do not communicate about the Project or the Procurement with any other Owner employees, representatives, or consultants. Communication with other Owner employees, representatives, or consultants regarding the Procurement may cause the firm involved to be disqualified from submitting under this Procurement.

5. Any verified allegation that a responding Offeror or Team Member or an agent or consultant of the foregoing has made such contact or attempted to influence the evaluation, ranking, and/or selection may be cause for the Owner to disqualify the Offeror from submitting an SOQ, to disqualify the Team Member from participating in the Procurement, and/or to discontinue any further consideration of such Offeror or Team Member.

C. Procurement and Procurement Document Questions

1. Offerors may submit written questions to the Owner Contact via email at:

darrenmr@cityofws.org

2. Questions must be received by the deadline listed on the Project Procurement Schedule.

Questions received after the stated deadline will not be answered.

3. No oral statement of any person shall modify or otherwise change or affect the terms, conditions, requirements, or any other item stated in the RFQ.

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4. Changes to the RFQ, if any, shall be made in writing only and issued in the form of an

Addendum to the RFQ.

D. Procurement Website and Addenda

1. The full RFQ document, addenda, clarifications, and other related procurement information will be posted electronically through the City’s designated procurement website at: www.cityofws.org/Bids

2. Each Offeror is responsible for checking the procurement website for current information, including addenda and clarifications.

3. This RFQ is subject to revision after the date of issuance via written addenda.

4. Each Offeror is solely responsible for obtaining all Addenda prior to submitting its

Statement of Qualifications.

5. The Owner assumes no responsibility or liability whatsoever for the distribution of

Addenda to Offerors.

3.2 OWNER RIGHTS AND PROCUREMENT CONDITIONS

A. The Owner reserves without limitation, and may exercise at its sole discretion the following rights and conditions regarding this Procurement process:

1. To cancel, withdraw, postpone, or extend the Procurement process, in whole or in part, without incurring any obligations or liabilities.

2. To reject any or all SOQs.

3. To waive any non-material deficiencies, informalities, or irregularities in an SOQ.

4. To revise the Procurement Documents and Project Procurement Schedule by Addendum.

5. To reject any Offeror that submits an incomplete or inadequate response or is not responsive to the requirements of this RFQ.

6. To advertise new RFQ responses or accept any RFQ response deemed to be in the best interest of the City.

7. To require confirmation of information furnished by an Offeror.

8. To require additional information from an Offeror concerning its SOQ.

9. To require additional evidence of qualifications to perform the work described in this RFQ.

10. To provide clarifications or conduct discussions, at any time, with one or more Offerors.

11. To seek or obtain, from any source, data or information that may improve the Owner’s understanding and evaluation of the qualifications or experience of each Offeror.

12. To contact references who are not listed in the Offeror’s SOQ.

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13. To investigate statements in the SOQ and/or the qualifications and experience of the

Offeror and any firms or individuals identified in the SOQ.

14. To consider alternative technical concepts and/or approaches identified by Offerors.

15. To disqualify any Offeror that does not comply with the requirements of this RFQ.

16. To reject an SOQ containing exceptions, additions, qualifications, or conditions not called for in this RFQ or otherwise not acceptable to the Owner.

17. To take any action affecting the RFQ process or the Project that is determined to be in the

Owner’s best interest.

18. To approve or disapprove the use of subconsultants, subcontractors, Key Team Members, and/or substitutions or changes to subconsultants, subcontractors, or Key Team

Members from those identified in the SOQ. Such approval or disapproval shall not be unreasonably exercised.

19. To make final decisions regarding the utilization of proposed subcontractors, subconsultants, and personnel of the selected Design-Build Team, consistent with the

Contract Documents and applicable law.

20. To use, reproduce, or disclose materials, data, and information submitted in response to this RFQ as permitted by law, including under the North Carolina Public Records Act.

B. A response to this RFQ should not be construed as a contract, nor indicate a commitment of any kind.

C. No recommendation, ranking, or conclusion from this RFQ process concerning any Offeror shall create a right under the Constitution of the United States, the Constitution of North

Carolina, case law, statutory law, or other applicable law.

D. No binding contract, obligation to negotiate, or other obligation shall be created on the part of the Owner unless the Owner and selected Offeror execute a contract.

3.3 OUTLINE OF THE PROCUREMENT PROCESS

A. Request for Qualifications (RFQ) and Selection

1. This RFQ invites firms to submit SOQs describing in detail their technical, management, and financial qualifications to investigate, design, permit, construct, test, commission, start up, and close out the Project. The issuance of this RFQ is the first phase of the

Procurement process.

2. Offerors will submit their SOQ and other deliverables required pursuant to this

Procurement at the time and in the manner set forth in this RFQ and any Addenda. The

Owner will not consider SOQs or other deliverables that are submitted after the time set forth in the RFQ. Offerors are solely responsible for confirming that the Owner receives the SOQ in a timely fashion.

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3. The Owner will evaluate the information…