Design-Build_Services_for_Downtown_Parking_Garage_Development_at_Proposed_City_Sites_(Addendum_231_Revision).pdf

REQUEST FOR PROPOSAL

RFP 26-106

DESIGN-BUILD SERVICES FOR DOWNTOWN

PARKING GARAGE DEVELOPMENT AT PROPOSED

CITY SITES

City of Clermont

685 W. Montrose Street

Clermont, FL 34711

RELEASE DATE: June 25, 2026

DEADLINE FOR QUESTIONS: July 17, 2026

RESPONSE DEADLINE: July 23, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #RFP 26-106 Title: Design-Build Services for Downtown Parking Garage Development at Proposed City Sites https://procurement.opengov.com/portal/clermontfl

City of Clermont

REQUEST FOR PROPOSAL

Design-Build Services for Downtown Parking Garage

Development at Proposed City Sites

I. Introduction II. Response Procedures

III. Statement of Work IV. Response Format V. Evaluation Process

VI. Terms and Conditions

Attachments:

A - OpenGov Vendor Registration

1. Introduction

1.1. Summary

The City of Clermont is seeking sealed proposals from experienced and qualified Design-Build teams to evaluate and deliver a multi-level public parking garage at one of two City-identified downtown locations: (1) 705 7th Street, Clermont, Florida, and (2) the larger rear/south City Hall parking lot at adjacent to 685 W. Montrose Street, near W. Desoto Street, Clermont, Florida.

The City intends to select a team capable of providing a comprehensive, turnkey project that includes site-specific concept refinement, final design, permitting, construction, commissioning, and operational readiness.

This RFP is limited to the municipal parking garage solution for the two proposed City sites identified in this solicitation. Respondents must address both locations in their proposals. The

City may select either location for final design and construction based on best value, feasibility, available funding, Council direction, and negotiations.

1.2. Background

The City of Clermont is a growing Central Florida community with an active downtown district, municipal service center, parks, trails, local businesses, and civic destinations. Increased demand for downtown parking has created the need for a permanent, efficient, attractive, and safe public parking facility that supports downtown businesses, civic operations, community events, and public access. The proposed garage is expected to advance the City's downtown access, economic development, and public infrastructure goals while maintaining a design character compatible with downtown Clermont and nearby civic uses.

1.3. Contact Information

Freddy Suarez Procurement Services Director 685 W. Montrose Street Clermont, FL 34711 Email: fsuarez@clermontfl.org Phone: (352) 241-7350

Department:

Procurement Services

1.4. Timeline

The following dates are set forth for information and planning purposes; however, the City reserves the right to change the dates as needed. Respondents are advised to closely monitor any potential date changes through the Portal at https://procurement.opengov.com/portal/clermontfl. (Please note that there is no charge or fee for respondents to register and utilize the Portal).

Solicitation Issued Date June 25, 2026 mailto:fsuarez@clermontfl.org tel:(352)241-7350

Newspaper Advertisement June 29, 2026

Questions Deadline July 17, 2026, 3:00pm

Response Deadline July 23, 2026, 2:00pm

Receipt and Acknowledgement of Responses

Zoom Meeting Information https://us06web.zoom.us/j/86221438465?pwd=

NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1

Meeting ID: 862 2143 8465 Passcode: 868480

One tap mobile +13052241968,,86221438465#,,,,*868480#

US

+13017158592,,86221438465#,,,,*868480#

US (Washington DC)

Dial by your location

• +1 305 224 1968 US

• +1 301 715 8592 US (Washington DC)

• +1 309 205 3325 US

• +1 312 626 6799 US (Chicago)

• +1 646 558 8656 US (New York)

• +1 646 931 3860 US

• +1 360 209 5623 US

• +1 386 347 5053 US

• +1 507 473 4847 US

• +1 564 217 2000 US

• +1 669 444 9171 US

• +1 689 278 1000 US

• +1 719 359 4580 US

• +1 720 707 2699 US (Denver)

• +1 253 205 0468 US

• +1 253 215 8782 US (Tacoma)

• +1 346 248 7799 US (Houston)

Meeting ID: 862 2143 8465 Passcode: 868480

Find your local number:

https://us06web.zoom.us/u/kej9Nwvgk https://us06web.zoom.us/j/86221438465?pwd=NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1 https://us06web.zoom.us/j/86221438465?pwd=NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1 https://us06web.zoom.us/u/kej9Nwvgk

Evaluation / Scoring Meeting (Non-

Mandatory)

August 11, 2026, 10:00am

The meeting will be held at City Hall, 2nd Floor

Conference Room, and on a Zoom call (see

Zoom meeting below).

Join Zoom Meeting https://us06web.zoom.us/j/81941731002?pwd= cr5HRHtTyp9uxbPbXerQaqGAS5vMG8.1

Meeting ID: 819 4173 1002 Passcode: 471628

One tap mobile +13052241968,,81941731002#,,,,*471628#

US

+16465588656,,81941731002#,,,,*471628#

US (New York) https://us06web.zoom.us/j/81941731002?pwd=cr5HRHtTyp9uxbPbXerQaqGAS5vMG8.1 https://us06web.zoom.us/j/81941731002?pwd=cr5HRHtTyp9uxbPbXerQaqGAS5vMG8.1

2. Response Procedures

2.1. Electronic Bidding System

The City of Clermont uses OpenGov (“Software Administrator”), an e-procurement system

(“Portal”) that provides bid notification services to interested vendors. The Portal allows vendors to register online and receive notification of new solicitations, addenda, and awards. There is no charge to vendors/contractors to register and participate in the solicitation, nor will any fees be charged to the awarded vendor. Vendors with internet access should review the registration options at the following website: https://procurement.opengov.com/portal/clermontfl.

The City of Clermont uses the NIGP Commodity Codes to notify vendors of whenever projects are issued that include category codes that match the codes added to the vendor profile.

2.2. Delivery of Proposal

Proposals must be submitted electronically to the Portal and will be sealed until the due date and time indicated in the solicitation. Responses submitted early may be withdrawn before the deadline by the respondent. All responses must remain valid for at least ninety (90) calendar days and will remain the property of the City. Responses to this solicitation will not be accepted by fax or email.

All proposals will be publicly opened electronically in the Portal and read at the location in the

#Introduction section, Timeline. Only the names of companies that submitted a response will be read.

Electronic Responses

Electronic responses will be received through the Portal and remain unopened until the response due date has passed, as indicated in this solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the deadline as specified in this document. The City of Clermont is not responsible for delays in transmittal or delays caused by any other occurrence. Please allow enough time to complete the response and upload the documents to the portal.

Uploading Electronic Documents

Once the “Draft Response” button has been selected in the Portal, a screen will appear, allowing the vendor to enter their response information. Once all information is completed, proceed to Submit the response. A confirmation with a submittal date and time stamp will appear, and a confirmation email will also be sent to the user’s email address. Vendors can review/update their submittals at any time before the response deadline. The offer will remain sealed and cannot be viewed by anyone until after the response due date and time.

2.3. Pre-Proposal Conference

There will not be a meeting for this project.

2.4. Questions Deadline

To ensure that all prospective respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont Procurement Services Department will https://procurement.opengov.com/portal/clermontfl/projects/278669/document?section=2689132 accept written questions up until 3:00 pm on Friday, July 17, 2026. Verbal inquiries will not be accepted, and potential respondents are instructed only to seek additional information or clarification or to communicate in writing with the Procurement Services Director.

The City of Clermont requires all questions relating to this solicitation to be entered through the

“Question and Answer” tab on the Portal. Responses to questions will be provided online at https://procurement.opengov.com/portal/clermontfl.

• ALL QUESTIONS MUST BE SUBMITTED BEFORE THE DEADLINE.

• QUESTIONS WILL NOT BE ANSWERED VIA TELEPHONE OR FAX.

2.5. Award

The City reserves the right to make multiple awards if deemed appropriate, considering anticipated workload or other factors.

2.6. Contract Negotiations

The City intends to enter into a contract for the services outlined. The responses constitute an agreement that any contract resulting from this solicitation will be prepared by the City.

Consequently, the City does not agree to necessarily accept terms the respondent may propose during the negotiation phase of the contract.

2.7. Contract Period

The performance period under the resulting contract will commence upon the date of the

Purchase Order or related Notice To Proceed and will remain in effect until the commodities, equipment, and/or services acquired in conjunction with this solicitation and resulting contract have been delivered and/or completed, and accepted by the City's authorized representative, and will then remain in effect until completion or the expressed and/or implied warranty periods.

If the respondent is awarded a contract under this solicitation, the prices on the proposal will remain fixed and firm during the contract term. However, the respondent may offer incentive discounts from such fixed price to the City at any time during the contractual term.

2.8. Insurance Requirements

The selected respondent(s) must provide proof of insurance when responding to this solicitation using a standard ACORD form, showing no less than the amounts indicated below. If an

ACORD form cannot be provided, a signed letter from the insurance company agency, on its letterhead, must be provided stating current insurance as described below, or stating that the agency can receive the required insurance coverage.

All suppliers performing work on City property or public right-of-way must provide the City with a certificate of insurance evidencing the coverage and coverage provisions identified herein.

Respondents must provide the City with evidence that all subcontractors performing work on the project have the same types and amounts of coverage as required herein or that the subcontractors are included under the contractor’s policy. The City, at its own discretion, may require a certified copy of the policy.

The types and amounts of insurance required are listed below. The City reserves the right to amend or require additional types and amounts of coverage or provisions depending on the nature of the work.

Minimum Insurance Coverage Requirements with Aggregate Limits

• Commercial General Liability o Per Occurrence: $2,000,000 o General Aggregate: $4,000,000 o Products & Completed Operations Aggregate: $4,000,000

Coverage must include:

▪ Premises/Operations

▪ Products and Completed Operations

▪ Contractual Liability

▪ Contractual Indemnity (in accordance with Section 6.35 of the Terms and

Conditions)

• Automobile Liability o Per Occurrence (Combined Single Limit): $1,000,000 o Aggregate: N/A

Must include owned, non-owned, and hired vehicles.

• Workers’ Compensation and Employer’s Liability

As required by Florida Statutes, Chapter 440, including:

o Each Accident: $1,000,000 o Disease – Each Employee: $1,000,000 o Disease – Policy Limit: $1,000,000

• Excess (Umbrella) Liability o Per Occurrence: $1,000,000 o Aggregate: $1,000,000

Must follow form over General Liability, Auto Liability, and Employer’s Liability.

• Professional Liability / Errors & Omissions o Each Claim: $1,000,000 o Aggregate: $1,000,000

• Builder's Risk o Completed value coverage for full replacement value of the project.

o Policy must cover materials, equipment, and work in progress during construction.

• Pollution and Remediation Legal Liability o Per Occurrence: $1,000,000 o Aggregate: $2,00,000

Additional Insurance Requirements

• Insurance carriers must be rated at least B+:VI or better by A.M. Best (latest edition) or otherwise approved by the City.

• A minimum of thirty (30) days’ written notice of policy cancellation, non-renewal, or material change is required.

• The City of Clermont must be named as an Additional Insured for General Liability coverage, and this must be explicitly stated on the certificate.

• The certificate must reference the solicitation number and title. RFP 26-106, Design-

Build Services for Downtown Parking Garage Development at Proposed City Sites

• Certificates of insurance must be submitted to:City of Clermont

685 W. Montrose Street

Clermont, FL 34711

Additional Information

Builder’s Risk insurance shall be provided at the project level by the prime Design-Build contractor. Individual subcontractors are not required to carry separate Builder’s Risk insurance at full replacement value. The prime contractor’s project-level coverage must be broad enough to cover the full scope of the project, including materials and work performed by subcontractors.

The City may request certified copies of applicable insurance policies for verification.

2.9. Reservation of Rights to the City

The issuance of this solicitation and the acceptance of responses do not constitute an agreement by the City that it will enter into a contract with any of the respondents to this solicitation.

The City reserves the right to extend the response deadline, request additional information from any respondents, reject all responses, negotiate with the next qualified respondent if negotiations with the top respondent do not result in an agreement, cancel the project, and/or re-advertise the solicitation. The City reserves the right to disqualify any respondent at the sole discretion of the City.

By submitting a response and subsequent information, the respondents waive the right to object to the exercise of the City’s right to disqualify a respondent and/or a response, either now or in the future.

2.10. Restriction of Communication

Respondents to this solicitation or persons acting on their behalf may not contact, between the issued date of this solicitation and within three (3) business days following the agency posting the notice of intended award, excluding State and Federal holidays, any employee or council members concerning any aspect of this solicitation, except in writing to the Procurement

Services Director. Violation of this provision may be grounds for rejecting a response. In addition, respondents are strongly cautioned that inappropriate efforts to lobby or influence individuals or organizations involved in this selection process may result in dismissal from further consideration. The appeals procedures are located in the Terms and Conditions Section of this solicitation.

2.11. Response expenses

All costs associated with preparing this response will be the sole responsibility of the respondent, including but not limited to document preparation and any and all travel expenses.

2.12. Response Information as Public Documents

All materials initially submitted or subsequently submitted as part of this solicitation process will become the property of the City and will be treated as City documents subject to typical practice and/or applicable laws for public records. Otherwise, the City will not distinguish or treat any material received as confidential, proprietary, and/or a trade secret unless specifically designated as such by the respondent. Financial statements will not become subject to public record as per Section 119.07(1) Florida Statutes. Furthermore, by submitting a response, the respondent agrees to hold the City harmless for any public use or dissemination of all information submitted through this process.

2.13. Site Visit and Existing Site Information

Respondents are responsible for inspecting both proposed project sites and becoming familiar with existing conditions before submitting a proposal. No survey, geotechnical report, or preliminary boring information is currently available from the City. Respondents shall identify any assumptions related to survey, geotechnical investigation, utilities, drainage, access, grading, and other site conditions in their proposal.

2.14. Permits and Regulations

The respondent shall obtain, at its expense, all licenses, permits, and inspections required for this project, and shall comply with all applicable laws, ordinances, regulations, and building code requirements. The successful respondent may apply for permits online. For permit types and fees, visit the City website www.clermontfl.gov, select Building Services, and download the most recent Building Services Fees Schedule.

http://www.clermontfl.gov/

2.15. Tie Responses

In the event that two or more respondents receive identical final evaluation scores, and the tie remains after completion of all evaluation criteria, the tie may be broken using the following criteria, in the order listed, as determined by the Procurement Services Director.

A. Quality of the items or services provided, if such quality is ascertainable.

B. Delivery time, if provided in the response by the respondents.

C. Preference of businesses with drug-free workplace programs as defined in Section

287.087, Florida Statutes.

D. The company is closest to the City of Clermont City Hall, whose address is 685

Montrose Street, as determined by the Procurement Services Director.

E. If sections A through D are not applicable, the tiebreaker will be decided by flipping a coin to receive the first opportunity to negotiate, as applicable.

2.16. Lobbying

Lobbying of Evaluation Committee members, City of Clermont employees, or elected officials regarding this Request for Proposal (RFP) by the respondent or any member of the respondent's staff, an agent of the respondent, or any person employed by any legal entity affiliated with an organization that is responding to the RFP is strictly prohibited upon advertisement. Lobbying will be prohibited until a written recommendation of award is made. For purposes of this provision, lobbying activities include, but not be limited to, influencing or attempting to influence action or non-action in connection with this RFP through direct or indirect oral or written communication or an attempt to obtain the goodwill of persons and/or entities specified in this provision. Such actions may cause the RFP response or subsequent contract to be rejected or terminated.

2.17. Performance and Payment Bonds

No bid bond or proposal security is required with the proposal submission. The successful respondent shall provide the required Performance and Payment Bond after award, in accordance with the requirements stated in this section.

2.18. Performance and Payment Bonds (continued)

A Performance and Payment Bond is required for all awarded contracts exceeding $100,000.

The successful respondent must provide a Performance and Payment Bond in the amount of one hundred ten percent (110%) of the contract value within ten (10) calendar days from the issuance of the Notice of Award.

The surety company providing the bond must meet the following criteria:

• Maintain a minimum rating of B+ with a Financial Class V or higher.

• Be licensed to conduct business in the State of Florida.

• Have a resident agent in Florida.

The Performance and Payment Bond must guarantee the successful completion of the project in strict compliance with the contract documents and ensure timely payment to suppliers. The surety’s bonding limit must not exceed ten percent (10%) of the policyholder’s surplus (capital and surplus) as listed in the A.M. Best Insurance Guide. Failure to execute the contract agreement or provide the required Performance and Payment Bond within the specified timeframe will result in the forfeiture of the Bid Bond, which will become the property of the City of Clermont.

Respondents may also provide an electronic Performance and Payment Bond through

Surety2000. Respondents may follow the steps below to obtain an electronic Performance and

Payment Bond:

1. Register with Surety2000:

o Visit www.surety2000.com to complete the registration process.

o If already registered, no further action is required for this step.

2. Verify Surety Broker Registration:

o Ensure that the preferred Surety Broker is registered with Surety2000.

o If the broker is not registered, they must complete registration at www.surety2000.com.

3. Provide Bond Details:

o Supply the Surety Broker with the required bond details specific to this solicitation.

4. Execute the Electronic Bond:

o Once the Surety Broker has confirmed execution, log into www.surety2000.com to digitally sign the bond and obtain the eleven-digit bond number.

5. Submit the Bond Number:

o Enter the eleven-digit bond number in the designated Submittal Requirements section within OpenGov.

2.19. Liquidated Damages

The City and the successful respondent recognize that time is of the essence, and the City will suffer financial loss if the work is not completed within the time specified. The City will be entitled to assess, as Liquidated Damages, but not as a penalty, for each calendar day after the scheduled completion date the work continues. The work will be deemed complete on the date it is deemed complete to the satisfaction of the City. The successful respondent hereby expressly waives and relinquishes any right which it may have to seek to characterize the Liquidated

Damages as a penalty. The parties agree that the Liquidated Damages sum represents a fair and reasonable estimate of the City’s actual damages at the time of contracting if the successful respondent fails to complete the work in a timely manner. The Liquidated Damages are specified in the chart below.

https://www.surety2000.com/ https://www.surety2000.com/ https://www.surety2000.com/

The City will retain the above-described sum from the compensation paid to the successful respondent.

The project must be substantially complete or attain completion within the specified calendar days stated in this solicitation from issuance of Purchase Order or Notice To Proceed. If liquidated damages are assessed, such damages will be imposed when the delay to the project's Substantial or Final Completion date is due to the fault of the General Contractor. If the

General Contractor is late in meeting the substantial completion date, liquidated damages for failure to reach the completion date will start thirty (30) calendar days after the revised substantial completion date. The parties agree that Liquidated Damages are not being assessed as a penalty. In the event that the General Contractor fails to maintain the schedule, the City of

Clermont will have the right to withhold liquidated damages per calendar day for every day the contractor is behind until the contractor regains lost time.

3. Statement of Work

3.1. General Overview

The City seeks a Design-Build team to plan, design, permit, construct, commission, and close out a public parking garage at one of two proposed downtown locations: Site A - 705 7th Street, and Site B - South City Hall parking lot adjacent to 685 W. Montrose Street, near W. Desoto

Street. The facility must provide meaningful net new public parking capacity while preserving safe access to nearby sidewalks, streets, businesses, City facilities, civic operations, and public destinations during construction.

The project must balance capacity, constructability, aesthetics, budget, schedule, and long-term maintainability. The City expects respondents to evaluate both proposed sites and provide a practical, site-specific garage concept for each location. The proposal must clearly compare the two locations, identify advantages and constraints for each, and explain how the respondent would maximize parking efficiency within applicable site, code, utility, stormwater, access, traffic, pedestrian, and operational constraints.

3.2. Proposed Project Sites

Respondents must evaluate and submit site-specific concepts for both proposed locations. The

City intends to award one design-build contract for the selected location unless otherwise determined to be in the City's best interest.

A. Site A - 705 7th Street, Clermont FL

1. The site is approximately 37,500 square feet with approximate dimensions of 248 feet east-west by 150 feet north-south. Respondents must verify all dimensions and conditions.

2. Respondents must address downtown access, adjacent streets, sidewalks, nearby properties, utility conditions, stormwater, staging, and traffic impacts for this location.

B. Site B - City Hall Parking Lot

1. Location: South City Hall parking lot adjacent to 685 W. Montrose Street, near W.

Desoto Street, Clermont, Florida.

2. The approximate usable parking-lot area is 29,000 square feet. Respondents must verify available footprint, grades, utilities, access, and parking displacement impacts.

3. This site is part of an active municipal public parking area. Respondents must account for ongoing City Hall operations, public access, employee parking displacement, deliveries, emergency access, utility services, pedestrian routes, and downtown events.

3.3. Site-Specific Existing Conditions

Respondents shall evaluate existing site conditions at both proposed locations, including utilities, access, drainage, adjacent properties, existing parking, pedestrian routes, solid waste facilities, and operational impacts. Any existing dumpster enclosure, utility conflict, or site feature affected by the proposed design shall be identified in the proposal along with the respondent’s recommended approach for relocation, protection, or modification.

3.4. Project Specifications / Capacity

The City is seeking a cost-effective and innovative parking garage solution that maximizes functional parking capacity within the constraints of the selected site, applicable zoning, building code requirements, access, circulation, budget, and design quality. Respondents shall evaluate both proposed sites and identify the anticipated number of spaces achievable at each site. The

City’s evaluation will consider overall value, functionality, constructability, design quality, schedule, and cost, rather than the minimum number of parking spaces alone.

3.5. General Conditions

The City may select either Site A or Site B for final design and construction. Respondents should not assume that either site is preferred unless stated by addendum. Respondents are responsible for verifying site dimensions, grades, utilities, access limitations, regulatory constraints, and other conditions affecting the work for both proposed sites.

3.6. Minimum Project Objectives

A. Deliver a durable, attractive, code-compliant, multi-level parking garage suitable for public use.

B. Maximize net new parking capacity at each proposed site while maintaining safe and efficient circulation.

C. For each proposed site, respondents shall provide a parking garage concept with a minimum proposed capacity of 250 parking spaces. Respondents are encouraged to propose a structure of approximately three (3) to five (5) levels/stories and to provide more than 250 parking spaces where feasible.

D. Provide a clear statement of gross spaces, ADA spaces, EV-ready spaces, EV charging spaces, compact spaces if proposed, and net new public spaces compared to existing conditions.

E. Design for efficient ingress, egress, queuing, wayfinding, pedestrian access, elevator access, lighting, and security.

F. Minimize disruption to City Hall operations, adjacent streets, nearby businesses, pedestrians, downtown circulation, and public events during construction.

3.7. Design Features

Structure and Layout

A. Multi-level garage with the number of levels, ramps, structural bay spacing, and circulation system proposed by the respondent based on site constraints and capacity goals.

B. Parking stall dimensions must comply with applicable codes and City standards.

Respondents should identify any proposed mix of standard, oversized, compact, ADA, motorcycle, bicycle, or service spaces.

C. Structure must be designed for durability, public safety, drainage, low maintenance, and future adaptability.

Accessibility

A. Design must comply with ADA requirements, Florida Accessibility Code, and all other applicable accessibility standards.

B. Provide accessible routes connecting the garage to public sidewalks, City Hall or other civic uses, nearby businesses, and downtown destinations, as applicable to each proposed site.

Architecture and Civic Character

A. Architectural treatment must complement downtown Clermont and the surrounding civic/downtown context.

B. Visible facades must avoid a purely utilitarian appearance and should include architectural articulation, screening, lighting, landscaping, and other elements as appropriate.

Public Art and Placemaking

A. Include opportunities for public art, murals, decorative facade panels, sculpture, lighting features, or other community-oriented design elements on prominent elevations and pedestrian areas.

B. Describe how the team will coordinate with the City regarding final public art selection, budget, durability, maintenance, and schedule integration.

Technology, Security, and Operations

A. Provide compatibility with paid parking systems, license plate recognition or access control systems if requested by the City, and parking occupancy/counting technology if proposed.

B. Include security cameras, emergency call stations or equivalent safety measures, Wi-

Fi/access point pathways where needed, and a central communications/electrical room.

C. Include two elevators unless an alternative is approved by the City based on final capacity, code requirements, or operational strategy.

D. Provide a secure storage/maintenance room and appropriate electrical, communications, and janitorial support spaces.

EV Charging and Sustainability

A. Provide a minimum of eight (8) Level 2 EV charging stations and additional EV-ready infrastructure as proposed.

B. Design must consider energy efficiency, water conservation, resilient materials, stormwater management, heat island reduction, and low-maintenance operations.

C. Include solar readiness for rooftop or canopy-mounted solar where feasible, including structural, conduit, and electrical considerations.

Lighting and Safety

A. Lighting must comply with all applicable standards.

B. Lighting design must support safety, security, wayfinding, energy efficiency, and compatibility with neighboring properties.

Stormwater, Utilities, and Site Improvements

A. Design and construct stormwater facilities and utility relocations or connections required for the project.

B. Coordinate with all utility providers and City departments. Identify known or anticipated utility conflicts in the proposal.

C. Restore or improve sidewalks, streetscape, landscaping, irrigation, pavement, striping, signage, and impacted public areas as required by the final design.

3.8. Optional Alternatives

Respondents should identify and price optional alternates separately, including but not limited to:

A. Additional EV charging stations or expanded EV-ready infrastructure.

B. Restroom facilities.

C. Security substation or enhanced public safety space.

D. Rooftop solar infrastructure or solar canopy systems.

E. Enhanced public art, facade treatments, or streetscape improvements.

F. Parking guidance, occupancy counting, or advanced payment technology.

3.9. Design-Build Services

A. Pre-Construction Services

1. Conduct site assessment, existing condition review, survey coordination, utility coordination, geotechnical investigation coordination, constructability review, and regulatory review.

2. Develop and refine conceptual design options, budget estimates, phasing plans, and schedule milestones with City staff.

3. Support one public presentation or City Council/workshop presentation if requested by the City.

B. Design Services

1. Provide all architectural, civil, structural, mechanical, electrical, plumbing, fire protection, landscape, stormwater, traffic, technology/security, and specialty design services required for the project.

2. Prepare design documents, permit documents, construction documents, specifications, calculations, and signed/sealed plans as required.

3. Coordinate design reviews with City staff and incorporate approved comments.

C. Permitting Services

1. Prepare and submit all permit applications and supporting documents.

2. Respond to review comments and coordinate approvals from applicable agencies and utility providers.

D. Construction Services

1. Provide all labor, supervision, materials, equipment, temporary facilities, testing coordination, quality control, safety management, subcontractor management, and construction administration required for the work.

2. Maintain safe public access, protect existing property and utilities, and implement approved maintenance of traffic and pedestrian safety plans.

E. Commissioning and Closeout

1. Provide system testing, elevator inspections, life safety inspections, technology testing, final punch list, as-built drawings, O&M manuals, warranties, training, and all documents required for final acceptance and occupancy.

3.10. Communication and Reporting

A. Provide written progress reports at least bi-weekly.

B. Attend regular project meetings with City staff and provide updated schedules, cost logs, decision logs, submittal logs, RFI logs, and risk/issue logs.

C. Notify the City promptly of any condition that may affect schedule, cost, safety, public access, or operations.

4. Response Format

PROPOSAL REQUIREMENTS

A response to this solicitation should address the requirements listed below in a clear, concise manner in the order stated herein. The response must detail how the proposed services best satisfy the City’s needs. The submitted proposal must follow the rules and format outlined within this section. Adherence to the rules will ensure a fair and objective analysis of all proposals.

Respondents must upload their proposal to the Portal in the format requested below (with each

“Tab” clearly identified).

All responses must be submitted and received by the deadline specified in this solicitation unless changed by Addenda. The responsibility for submitting the proposal on or before the stated date and time is solely that of the respondent. The City of Clermont will in no way be responsible for delays in transmittal or delays caused by any other occurrence. LATE

PROPOSALS WILL NOT BE ACCEPTED. Please allow sufficient time to submit the proposals.

PROPOSAL FORMAT

Proposals must contain the following documents, each fully completed and signed as required.

Proposals must be properly tabbed and include the information/documents specified in the applicable tab. All abbreviations and acronyms used in the response must be kept to a minimum and defined upon their first usage. Proposals that do not adhere to the following format or include the requested information/documents may be considered incomplete and, therefore, non-responsive.

To expedite the evaluation of responses, all respondents must follow the format and instructions provided herein. The City retains the option to reject any response that does not conform to the stated format requirements.

4.1. Proposal*

Instruction:

Respondents are limited to a total page count not to exceed eighty (80) pages excluding the cover page, table of contents, and tab sheets. Page size shall be 8.5 x 11 inches. The text size should be 11 points or larger using Arial or Times New Roman font only. Use at least one (1) inch margins on the top and bottom and three-quarter (3/4) inch side margins. All response sections must be appropriately separated and tabbed. The City reserves the right to seek additional/supplemental representation on specific issues as needed.

Content:

Table of Contents

Outline in sequential order (as stated below) the major areas of the response. All pages must be consecutively numbered. Respondents must respond to all minimum requirements listed below.

Responses that do not contain such documentation may be deemed non-responsive.

A. Introduction Letter

1. Provide an introductory letter outlining the respondent’s specialization, the location of the office responsible for managing the project, and a summary of the experience intended to support the respondent's qualifications to perform required professional services. The introduction letter must be signed by an officer of the

Company/Corporation submitting the response.

B. License and Insurance

1. The respondent must provide evidence that the company is currently registered with the State of Florida. Include the active Florida Department of State Division of

Corporations Document Number (or Registration number for fictitious names). If the respondent is an out-of-state or foreign corporation or partnership, the respondent must show evidence of being able to transact business in the State of Florida. It is the respondent's responsibility to comply with all state and local business requirements. Include all licenses pertaining to the successful completion of this solicitation scope of services, and a copy of the business W-9 certificate and Vendor

Information Form.

2. Submit a current insurance certificate (on ACORD Form) showing the company's insurance coverage requirements or a letter from the insurer detailing the company's capability to obtain coverage requirements. Refer to the Response Procedures section for insurance coverage requirements and limits.

C. Company Qualifications

1. Demonstrate that the prime firm has been in business under its current name for at least five (5) years or explain name changes during the past twenty (20) years.

2. Describe design-build history, organizational structure, bonding capacity, safety record, financial capacity, and experience with public clients.

3. Provide at least five (5) comparable parking garage or structure parking projects completed within the past ten (10) years by the prime firm, design-builder, or key team members. Include location, owner, size, number of spaces, delivery method, role, cost, schedule, distinctive features, and client reference.

D. Design-Build Team Experience

1. Provide an organizational chart identifying the prime contractor, design professionals, major subcontractors, and key personnel.

2. Provide resumes for the project executive, project manager, superintendent, design manager, architect, structural engineer, civil engineer, MEP engineer, traffic/MOT lead, safety lead, and other key personnel.

3. Describe prior working relationships among team members and relevant municipal, downtown, or active construction experience.

E. Technical Approach

1. Describe the proposed delivery approach from Notice to Proceed through final completion.

2. Explain design management, constructability review, cost control, quality control, safety management, permitting, utility coordination, stakeholder coordination, and change management methods.

3. Identify major risks and mitigation strategies, including site constraints at both locations, City Hall operations, utility conflicts, downtown traffic, weather, long-lead materials, elevators, and public access.

F. Two Site Analysis, Parking Program, Traffic, and MOT

1. Provide separate conceptual site plans and parking programs for Site A - 705 7th

Street and Site B - City Hall parking lot, showing proposed garage footprint, levels, access points, pedestrian connections, ADA routes, loading/service considerations, estimated capacity, and net new parking spaces for each location.

2. Describe traffic circulation, queuing, ingress/egress, sight distance, pedestrian safety, sidewalk impacts, staging, laydown, haul routes, and maintenance of traffic.

3. Explain how public access, City Hall operations where applicable, nearby businesses, pedestrians, downtown circulation, and downtown events will be protected during construction for ach proposed site.

G. Art, Aesthetics, and Community Design

1. Describe proposed architectural character, facade treatment, public art opportunities, lighting concepts, landscape/streetscape integration, and pedestrian experience.

2. Include approach for City coordination and community input on public art and design elements.

H. Project Schedule

1. Provide a realistic schedule from Notice to Proceed through final completion, with major milestones for design, permitting, procurement, construction, commissioning, and close out.

2. Identify critical path items, assumed review durations, early release packages, long-lead items, and schedule recovery strategies.

I. Conceptual Deign and Illustrations

1. Provide preliminary plans, elevations, perspectives, massing diagrams, renderings, mood boards, or similar illustrations that communicate design intent and site response for each proposed location.

2. Conceptual illustrations are not expected to be final design documents but should demonstrate understanding of the City's goals and site context for each proposed location.

J. Cost Proposal

1. Provide a detailed Guaranteed Maximum Price (GMP) estimate including assumptions and exclusions.

2. Provide separate cost proposals/GMP estimated for Site A and Site B. Break out costs for pre-construction/design, permitting, site work, utilities, foundations, structure, architectural/facade, MEP, elevators, EV charging, paid parking systems, security/technology, public art, landscaping, general conditions, contingency, overhead, profit, insurance, and bonds for each site.

3. Identify alternates and allowances separately and provide rationale for cost assumptions.

K. Claims Disputes

1. In this section, list all respondents’ projects that:

a. Are currently in a claims dispute or have been in a claim dispute within the last ten (10) years, and provide reasons for the dispute. In addition, provide disposition (pending or settled), the amount of the claim, and a brief description of the claim or dispute.

b. List all projects completed by the respondent’s surety in the last ten (10) years.

c. List all liquidated damages assessed to the respondent in the last five (5) years, including a brief narrative of the circumstances and the amount assessed.

L. Business Location

To be considered a respondent located within the City of Clermont and eligible to receive up to five (5) additional evaluation points, the respondent must provide documentation demonstrating all of the following:

1. Physical business location within the City of Clermont.

Provide one (1) or more of the following showing the respondent's City of Clermont address:

a. Executed commercial lease, or deed/property record (if owned).

b. A recent utility bill in the business name at the Clermont address.

c. Certificate of Occupancy or zoning approval for the Clermont site (if applicable).

d. SunBiz (Florida Division of Corporations) records listing the Clermont principal/branch address.

2. Continuous operations at that location for at least one (1) year.

Provide documents showing the same Clermont address over time (recommend items showing two dates spanning 12+ months), such as:

a. Twelve (12) months of lease history (executed lease + renewal, rent ledger, or notarized landlord letter confirming occupancy dates).

b. Utility bills (one dated at least 12 months prior and one current).

c. Insurance certificates or policy declarations showing the Clermont address from last year and the current year.

d. State/local filings or registrations listing the Clermont address over the past year.

3. Lawful business activity within the City during the preceding one (1) year.

Provide one of the following from the last twelve (12) months:

a. Receipt/statement showing payment of commercial real property taxes for the

Clermont property (if owned).

b. Proof of filing the Tangibles Personal Property Tax Return with Lake County/Tax

Collector.

c. Other documentation demonstrating lawful business activity, such as local permits tied to the Clermont address (if applicable) or occupational license/business license documents listing the Clermont address.

*Response required

4.2. Vendor Information & W-9*

Please download the Vendor Information form, complete it, and upload it with a copy of your W-

9.

• Vendor_Information.pdf

*Response required

4.3. State of Florida Certificate*

Upload State of Florida Department of State Certificate

*Response required

4.4. Conflict of Interest Disclosure*

I HEREBY CERTIFY that:

A. I, the Individual submitting this response, am a duly authorized representative of the firm

(Respondent), and I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting and, B. Except as listed below (in the following question), no employee, officer, or agent of the firm has any conflicts of interest, real or apparent, due to ownership, other clients, contracts, or interests associated with this project; and, https://government-project.s3.us-west-2.amazonaws.com/24737/cbacd060-5946-424d-9d17-19c4bdbd2cf8_Vendor_Information.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MFKEO5LV%2F20260626%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260626T140310Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCvyYtu4L52JrY37Pelz3SiFWLh9SebHTcST90SEvfFrgIgFd4Z%2FG6XO%2Bw%2Fr6s%2FJh6%2BYxiKLIfcLiWKW%2Bku2f0veS4qjAUIZxACGgw4OTIzNjQ2ODc2NzIiDPivO1XzbAZ9UCQ2cyrpBNYFEnMuKYCJLT4wB3ASkMO4qh44yCiPyS3j7ahge%2BaKADGRJaYZk%2F0IEH1LCzsou0xxF8QZLJLIlflNsiI0OiDdIfJ7j5FlYHETBOhrEsg37Dk%2FbFiQlz8NRr0MtJmyNdsWX7K55oCBFGRJIU3%2FJXU5YdpiWlcrBrv1QCMQ6VC2OL9s3C4VhT6Dq%2FPwXLghi7QVoImM9UMv%2BxhlnQKUSaJb6OgHxgSA9HPhSAt4u9p8y8ygh6YGWAE3bYpp8lyMavybgoE0XQ7SeWn4iSMl9I1uGIgAO%2B%2B4YLuXNn4bjPfucWbUXGiHmdYWvpX1QB12n9Pq9YF7DsVoN0VJg1tq5bpJWgZzdRXk%2BbBqKoYJy9ULVu1d2zmcnv9jsvrqDPcThfIYeLrl1uFuhUBk2faWfDpqnAGR6hyNNTPmK5qiowlYJlyU7rYzfFCR%2F%2B6T5nB2nuWfTi4aarKV9Pf2eAwI1RzYR581SNqC4ag%2FEJ2Jpy00i%2BS9Jahh0XXTdRPB%2Bs0HEseWXGSFZaoSd6J0rafRCRI1seL98WWhyefIyl%2FGj9i3XTLaqXwlnmxg3OISwPZNS3E1zoQNcUOkrPd1GriQeqS9zS24YQfD9oham0xn%2BrnEeqS%2Fy3OsXzO3OroyuB%2BCXBRWzfvfRrVe9e7PqgoUqRoebQoRt85UxKnp2OkzkuyOCMooQwVePz4QbDqukLeRQ%2BNEgddaC8Mm1vgwANpP6y96D6EEYBg3RIhTLoTX563Y%2BO7SqM6zzEkbR6tfgF2rQIL7b3enDxLO0djQtfnYrEAhpI1lx7Iti1MVPNS8%2FiLmltTmqUcUAUlAMOiM%2BtEGOpkB63u2FpyP%2FA9turNlLcGw3cS2bUwvZU7en%2B2SRw49qc6jtobiusKixrzFl%2Bvjix3lv6rYJgc9wYIWiUfRFfdRbfEzSwbCu66HIXg3zmKkAjcu4su5IIb%2FBwuLV1zw5vn7xKv3%2BhSIH0ZBGRrjNPDD4gUPmw26%2BdjgjFRL8DE9gaqwR4ADOu1VJSQpWdrLqks6hDmhXIG%2B5w6n&X-Amz-Signature=4db2ec0785e6f33fd2410ca917b5ae5dd226810c5d6602a844936f55098a3bac&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Information.pdf%22&x-id=GetObject

C. This proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services and is in all respects fair and without collusion or fraud.

☐ Please confirm

*Response required

4.5. Exceptions to Conflict of Interest Disclosure*

List any exceptions here, or type "N/A".

*Response required

4.6. Drug-Free Workplace*

The undersigned respondent hereby acknowledges that:

(select the appropriate options below)

A. _____ the respondent has a drug-free workplace policy as identified in the company policy attached to this Proposal.

o AND/OR

B. _____ the respondent has a drug-free workplace policy that is in compliance with

Chapter 287.087, Florida Statutes.

o AND/OR

C. _____ the respondent has a drug-free workplace policy that is in compliance with the outline below.

o OR

D. _____ the respondent does not currently have a drug-free workplace policy but is willing to comply with the requirements as specified in the outline below.

1. Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the respondent's workplace and specifying the actions that will be taken against employees for violations of such prohibition;

2. Establishing a continuing drug-free awareness program to inform its employees about:

a. The dangers of drug abuse in the workplace;

b. The respondent's policy of maintaining a drug-free workplace;

c. Any available drug counseling, rehabilitation, and employee assistance programs; and

d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

3. Giving all employees engaged in the performance of the contract a copy of the statement required by subparagraph (1);

4. Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on a covered contract, the employee shall:

a. Abide by the terms of the statement; and

b. Notify the employer in writing of the employee's conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or of any state, for a violation occurring in the workplace NO later than five (5) days after such conviction.

5. Notifying the City of Clermont in writing within ten (10) calendar days after receiving notice under subdivision (4) (b) above from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee;

6. Within 30 calendar days after receiving notice under subparagraph (4) of a conviction, take one of the following actions concerning an employee who is convicted of a drug abuse violation occurring in the workplace:

a. Taking appropriate personnel action against such employee, up to and including termination or

b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency;

7. Making a good faith effort to maintain a drug-free workplace program by implementing subparagraphs (1) through (6).

Select all that apply

☐ the respondent has a drug free workplace policy as identified in the company policy attached to this certification.

☐ the respondent has a drug free workplace policy that is in compliance with Chapter 287.087, Florida Statutes.

☐ the respondent has a drug free workplace policy that is in compliance with the outline above.

☐ the respondent does not currently have a drug free workplace…