Design_and_Planning_Consultant_-_City_Hall_Plaza_Project.pdf

REQUEST FOR QUALIFICATION

25-0271-ED

DESIGN AND PLANNING CONSULTANT - CITY HALL PLAZA

PROJECT

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: September 22, 2026

DEADLINE FOR QUESTIONS: October 9, 2026

RESPONSE DEADLINE: October 12, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/florissantmo https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Florissant

REQUEST FOR QUALIFICATION

Design and Planning Consultant - City Hall Plaza Project

I. Project Overview II. Scope of Work

III. Required Statement of Qualification Content IV. Proposal Evaluation & Selection Process V. Evaluation Criteria and Scoring

VI. General Terms & Conditions VII. Vendor Submission

Attachments:

A - East-West Gateway Great Streets Plan

B - WORK_AUTHORIZATION_AFFIDAVIT_FOR_BUSINESS_ENTITIES

C - Comprehensive Plan 2050

Request For Qualification #25-0271-ED Title: Design and Planning Consultant - City Hall Plaza Project

1. Project Overview

1.1. About the City of Florissant

The City of Florissant is a municipal government serving a community of approximately 52,500 residents located in St. Louis County, Missouri. The City owns an approximately 1-acre parcel across the street from City Hall in Historic Old Town Florissant. We are looking to develop the parcels into a town square or plaza to hold community events, farmers markets, and festivals.

The address for the two parcels are 900 Rue Saint Francois (St. Louis County locator number: 08J230468) and 980 Rue Saint Francois (locator number: 08J231249).This property is located in the City of Florissant

Historic Business District and requires review from the Landmarks and Historic District Commission.

Aerial image below of the two properties with yellow stars.

1.2. Purpose of this RFQ

The City of Florissant is soliciting Statements of Qualifications (SOQ) from qualified design and engineering firms to provide planning, design, and engineering services for City Hall Plaza.

The selected consultant will be responsible for identifying and developing preliminary designs and cost estimates to support the City's development of the plaza. The selected consultant will be eligible to compete for the subsequent full design and construction documents contract.

1.3. Background

The City conducted a comprehensive plan update which identified this parcel as a site for community events, farmers markets, etc. The city worked with East-West Gateway and the Great Streets program to come up with a conceptual design for the property. That document can be found here:

https://www.ewgateway.org/wp-content/uploads/2025/06/gs-Florissant-Final-Rpt-060425.pdf (See

Section 7 - Attachments)

As part of this process a target construction budget will be required.

https://www.ewgateway.org/wp-content/uploads/2025/06/gs-Florissant-Final-Rpt-060425.pdf

2. Scope of Work

2.1. Scope of Work

The selected consultant shall perform the following tasks, organized into five phases. The City expects the consultant to propose a schedule and work plan demonstrating how these phases will be executed.

2.2. Phase 1 — Needs Assessment & Program Confirmation

The consultant shall review and confirm the City's comprehensive plan and the Great Streets Initiative

Plan for 2025.

• Review of City-provided program documents, space needs assessments, and operational data for the City Hall Plaza.

• Conduct stakeholder interviews with the Mayor, Director of Administration and Economic

Development, Parks Director, and other stakeholders as determined to understand priorities.

• Confirm acreage and site footprint requirements for the site.

• Identify any applicable state, county, or local regulatory requirements that will influence site and plaza design (including Metropolitan Sewer District requirements)

• Deliver a Program Confirmation Memorandum summarizing findings and confirmed requirements prior to advancing to Phase 2.

2.3. Phase 2 — Site Survey

The consultant shall perform a full site survey to locate all property lines, easements, utilities, and topography.

• Presentation of findings to City staff for review and direction prior to advancing to Phase 3.

2.4. Phase 3 — Public Design and Planning Process

Based on the City's direction following Phase 2, the consultant shall prepare a preliminary design. This phase includes:

• Engage a landscape architect led consultant team to guide the city through a thoughtful and timely engagement process with the public and project stakeholders for iterative feedback.

• Leverage channels established with the community through the recent Parks System Master

Planning effort.

• Enable the community to influence project details such as character and program elements including the pavilion, play area, parking, water feature.

City Hall Plaza — Preliminary Design

The consultant shall prepare a base scope design for a community plaza at 900 and 980 Rue St. Francois consistent with the Great Streets Initiative Plan for the area (see attachment 7). Preliminary Design does not include biddable construction documents.

2.5. Phase 4 — Probable Cost Estimates & Feasibility Summary

The consultant shall prepare order-of-magnitude probable cost estimates and a feasibility summary to support City decision-making. This phase includes:

• Probable construction cost estimate for the project based on preliminary design.

• Estimated site development costs (grading, utilities, paving, lighting, landscaping) for the site.

• Annual operations budget estimate for the farmers market and event space with maintenance and staffing cost models.

• Summary feasibility memorandum consolidating costs, key findings, and a recommended path forward for the project.

• Identification of potential funding sources (grants, bonds, federal programs) relevant to the project.

2.6. Phase 5 — Presentations & Final Deliverables

The consultant shall present findings and recommendations to the City and prepare a final project report. This phase includes:

• Presentation to City staff (Mayor, Director of Administration & Economic Development, Parks

Director, and designees) following completion of each phase.

• Presentation to the Mayor and/or City Council as required by the City.

• Final Report compiling all deliverables from Phases 1 through 4 into a single, well-organized document suitable for use in funding applications, budget requests, and design procurement.

3. Required Statement of Qualification Content

Statements of Qualifications (SOQ) shall be submitted in the following order and shall address each element below. Responses that do not follow this format may be deemed non-responsive.

3.1. Firm Overview & Qualifications

• Name, address, and contact information for the prime firm and all subconsultants.

• Description of firm's organizational structure, size, and relevant specialties.

• Confirmation of firm's legal standing and business status in Missouri.

• List of all principals of the proposed project team.

• Disclosure of any current or past litigation associated with the firm involving professional services or any controlled corporations within the past five (5) years.

3.2. Relevant Experience

• Description of the firm's experience with similar municipal facility projects, including town squares, plazas, farmers markets, similar park projects, and feasibility studies for public agencies.

• Three (3) project references from similar projects completed within the past seven (7), years, with at least two (2) requiring public engagement. Each reference shall include: project name and location, client/owner name, contact name, telephone number, and email address, contract value, year completed, and a brief description of services provided.

3.3. Project Team

• Identify the proposed Project Manager, including a profile of their relevant experience and professional credentials.

• Identify key team members and subconsultants proposed for this project, including their roles and relevant qualifications.

• Provide an organizational chart illustrating the project team structure.

3.4. Project Approach & Understanding

• A narrative describing the firm's understanding of the City's project goals and challenges.

• A description of the firm's approach to site analysis, public engagement, and preliminary plaza design.

• Identification of any anticipated challenges or risk factors and the firm's approach to addressing them.

3.5. Estimated Schedule

• A proposed project schedule, beginning from the date of Notice of Award, showing key milestones and deliverable dates for each phase.

3.6. Additional Requirements

• Submissions shall be submitted through the OpenGov Procurement Portal in a .pdf format.

• SOQ submissions shall not exceed thirty (30) pages total, excluding covers and dividers.

• Page size: 8.5 x 11 inches, single-sided.

4. Proposal Evaluation & Selection Process

4.1. Evaluation Process

Statements of Qualifications will be evaluated by a selection committee consisting of the Director of

Administration & Economic Development, the City Engineer, and the Parks Director. Final award of a contract is subject to approval by the Florissant City Council. The selection process will follow the principles of RSMo 8.285 and Florissant City Code 105.220(G) for qualifications-based consultant selection.

The City reserves the right to conduct interviews with shortlisted firms prior to final selection. Firms will be notified if interviews are required.

4.2. Contract Negotiation

Subsequent to selection by the evaluating the committee the City and the selected consultant will negotiate a contract for the proposed work. If the City and the selected consultant cannot agree to contract terms, the City reserves the right to negotiate with the next most qualified proposer. Note that this RFQ does not request fee proposals; fees will be negotiated with the top-ranked firm following selection.

Final vendor selection and execution of the contract is contingent upon approval of the City Council depending on the total cost of the final contract.

4.3. Reservation of Rights

The City of Florissant reserves the right to reject any and all proposals, to waive any informalities or irregularities in proposals received, and to accept the proposal deemed to be in the best interest of the

City. Issuance of this RFQ does not commit the City to award a contract, pay any costs incurred in the preparation of a proposal, or procure any services.

5. Evaluation Criteria and Scoring

No. Evaluation Criteria Scoring Method Weight (Points)

1. Specialized Experience & Technical

Competence Points Based 25

(25% of Total)

2. Capacity & Capability Points Based 25 (25% of Total)

3. Past Record of Performance Points Based 25 (25% of Total)

4. Proximity & Local Familiarity Points Based 25 (25% of Total)

6. General Terms & Conditions

6.1. Questions & Addenda

All questions regarding this RFQ must be submitted in writing via the OpenGov Procurement Portal before the question deadline. Responses and question will be publicly visible on the OpenGov project page. Verbal responses from City staff are nonbinding

6.2. Confidentiality

All SOQ materials submitted to the City become the property of the City of Florissant. Submissions are subject to Missouri's Sunshine Law (Chapter 610, RSMo) and may be subject to public disclosure.

6.3. Non-Discrimination

The City of Florissant is an equal opportunity employer and requires that all contracted firms comply with applicable federal, state, and local non-discrimination laws in the performance of services.

6.4. Conflict of Interest

By submitting a proposal, the firm certifies that no conflict of interest exists with respect to this project.

Any potential conflicts of interest must be disclosed in the SOQ.

6.5. Insurance Requirements

The selected consultant will be required to maintain the following minimum insurance coverage during the term of the contract:

• Worker's Compensation $1,000,000 per person/per occurrence

• Commercial General Liability $1,000,000 per person/per occurrence

• Automotive Liability Bodily Injury Including Death $1,000,000 per person/per occurrence

• Automotive Liability Property Damage $1,000,000 each accident - $3,000,000 aggregate

Evidence of insurance shall be provided prior to contract execution.

7. Vendor Submission

7.1. Upload State of Qualification*

Include all requirements set forth in Section 4. Upload as a .pdf format.

*Response required

7.2. Upload Certificate of Insurance*

*Response required

7.3. Proposal Requirements*

Did you read through and confirm that you met all the proposal requirements?

☐ Yes

☐ No

*Response required

7.4. Vendor Contact*

Provide name, email, and phone number of vendor contact for your submission

*Response required

7.5. Work Authorization Affidavit *

Upload executed work authorization affidavit.

*Response required