Dental Equipment RFQ - 36C24424Q0914 - FInal.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

542-24-3-483-0075

36C24424Q0914

6. SOLICITATION ISSUE DATE

8-06-2024

Olivia Osborne (Contract Specialist) olivia.osborne@va.gov 08-19-2024

12:00 EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 Wilkes-Barre VAMC 1111 East End Blvd Wilkes-Barre PA 18711

X 100

X

339114

750 Employees

N/A

X

Coatesville VA Medical Center Building 1, New Dental Clinic

1400 Blackhorse Hill Road Coatesville PA 19320

36C244

See block 9.

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Brand Name or Equal - A-Dec Dental Patient Chair System and Features.

See Statement of Need and Price/Cost Schedule for details.

This is a total Set-Aside for SDVOSBs.

Quotes should be F.O.B. Destination.

Vendors should read the Instructions to Offerors located at the beginning of Section E.

Late quote may not be accepted.

Vendors are to complete all sections that require vendor input.

See CONTINUATION Page

X X

X 1

Andrea.Aultman-Smith Contracting Officer

36C24424Q0914

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF NEED

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.10 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company:___________________________

POC:__________________________

Phone:___________________

Email:______________________

b. GOVERNMENT: Contracting Officer 36C244 Contract Specialist - Olivia Osborne

Department of Veterans Affairs

Network Contracting Office 4

Wilkes-Barre VAMC

1111 East End Blvd

Wilkes-Barre PA 18711

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of equipment.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.tungsten-network.com/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 EA __________________ __________________

1 511 511 - A-dec 511 Chair 5 511 Model 511 Patient Chair V0412.0001 Quick Ship Not Eligible V0452.0002 Product Version B V0592.0002 300 Pro / 500 Pro Compatible Yes V0074.0002 Voltage 120 Volts V0009.0002 Base Color White V0195.0264 Foundation Price 511 B Chair V0075.0014 Upholstery Color Type Formed/Seamless V0073.0004 Upholstery Style 511 F02 Style V0072.9998 Upholstery Color To Follow V0040.0001 Contoured Floor Box V0037.0002 Duplex and QDs V0327.0010 Packaging Blanket Wrap With Pallet PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: V0313.0014

0002 5.00 EA __________________ __________________

532 - A-dec 532 TRAD Delivery System 532 Model 532 Radius Traditional Delivery System V0412.0001 Quick Ship Not Eligible V0452.0002 Product Version B V0009.0002 Base Color White V0195.0266 Foundation Price 532B Radius Mount with Deluxe Plus Touchpad V0070.0016 Standard Side Mount Tray Holder V0573.0001 Stainless Steel Tray One Standard SST Tray V0041.0008 Disc Foot Control(with chip blower/accessory button) V0071.0011 1.5' Umbilical V0327.0010 Packaging Blanket Wrap With Pallet V0128.0001 Handing Right V0036.0010 Doctor's Touchpad Deluxe Plus Touchpad V0330.0002 Handpiece Tubing Style Silicone Handpiece Tubing V0267.0005 Position 1 Autoclavable QD Syringe V0267.0002 Position 2 4-Hole Tubing V0267.0001 Position 3 6-Pin Tubing V0267.0102 Position 4 KaVo Electric Motor V0267.0072 Position 5 Satelec Newtron Slim Ultrasonic Module V0158.0004 Add Ultrasonic Instrument Handpiece Satelec Newtron Slim B.LED V0196.0001 Ultrasonic Tip Starter Kit Satelec Ultrasonic Tip Kit V0267.0003 Position 6 No Tubing V0053.0009 EMC-703 Control Module V0504.0002 No USB powered hub V0598.9999 Preventative Maintenance No Kit PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: V0313.0014

0003 5.00 EA __________________ __________________

551 - A-dec 551 ASST Instrumentation PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: V0313.0014

0004 5.00 EA __________________ __________________

572L - A-dec 572L LED Dental Light, Radius Mt PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: 572L

0005 1.00 EA __________________ __________________

BLANKETWRAP - Blanket Wrap Service PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: BLANKETWRAP

0006 1.00 AY __________________ __________________

INSTALLATION - Charges For Install Labor PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: INSTALLATION

0007 5.00 EA __________________ __________________

521 - A-dec 521 Doctor's Stool PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: 521

0008 5.00 EA __________________ __________________

522 - A-dec 522 Asst Stool PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

MANUFACTURER PART NUMBER (MPN):

LOCAL STOCK NUMBER: 522

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

0002 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

0003 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

0004 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

0005 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

1.00 _____________________

FOB: DESTINATION

0006 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

1.00 _____________________

FOB: DESTINATION

0007 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

0008 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Building 1, New Dental Clinic Coatesville, PA 19320

USA

5.00 _____________________

FOB: DESTINATION

B.4 STATEMENT OF NEED

Dental Equipment Coatesville VA Medical Center

1400 Blackhorse Hill Road Building 1, New Dental Clinic

Coatesville, PA 19320

1. Introduction: The Coatesville VA Medical Center (CVAMC) (542) is requesting five (5) dental chair units to include, delivery system, lights, dentist stool, and assistant stools, to furnish a newly constructed dental clinic. This contract is for the purchase, delivery, and installation of dental patient chair system for dental clinic operations located at 1400 Black Horse Hill Road, Coatesville PA, 19320.

2. Background: The CVAMC treats patients in the Dental Clinic in Building 1 and is in the process of modernizing the campus to include a new dental clinic.

3. Scope of Work: The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

4. General Requirements: The contractor shall deliver the items listed below to the CVAMC, Building 1 new dental clinic, prior to delivery Vendor should contact Warehouse building 13, 1400 Blackhorse Hill Road, Coatesville, PA 19320-2040 (610) 348-7711 X3250 or 3244 Brand name or equal to A-DEC brand dental patient chair system and features below:

4.1 Requirements & Salient Characteristics:

(5) A-Dec 511 Dental Chair or Equivalent

• Chair for dental patient during dental procedures.

• The chair shall be adjustable where the base and back move up and down

• The chair back shall be no thicker than 1.25” and be constructed with seamless upholstery.

• The chair shall have 2-position armrests that is mounted mid-thigh position.

• The chair shall have a lift range of 13.5” minimum, 31.5” maximum range, measuring from the floor to the bottom of the seat cushion.

• The chair shall swivel 30° on each side of center.

• The chair shall have an automatic Chair-Stop for when sensors detect obstruction.

• The chair shall have a lock-out feature that disables chair movement when handpiece is in use.

• The chair shall have an integrated 300-Watt power supply to provide electrical requirements for chair-mounted dental light and ancillary products.

• The chair shall have a maximum patient load of up to 500lbs.

• The chair shall have accumulators in the hydraulic lift system to provide a soft chair start and stop. Repair parts will be available a minimum of 10 years after product obsolescence.

• The chair shall have self-diagnosing circuit board that is easily programmable, with “limp-along” lift activation.

• The chair shall have cast iron baseplate, powder coat painted and sealed with an elastomeric polymer finish to prevent rust and scratch damage to the floor.

(5) A-DEC Dental Assistants Stool or Equivalent

• Stool specifically designed for dental assistant.

• Adjustable seat tilt feature for ergonomic positioning that provides at least 4° forward and 4° backward tilt.

• Distribute patient weight from seat to feet.

• Four points of adjustability: seat tilt, seat height, backrest tilt, and backrest height.

• Seat height range of 23.1" to 28.7" (578 mm-729 mm).

• Have an integral gas cylinder for height adjustment.

• At least five casters that provide movement on both carpet and hard flooring surfaces.

• Minimum weight capacity of 350lbs.

• Height-adjustable foot ring.

• Height-adjustable contoured torso support convertible for left or right-hand operators.

(5) A-DEC Doctor’s (Dentists) Stool or Equivalent

• Stool that is designed for the dental operator (dentist etc). Has a range of adjustability to provide support during clinical procedures.

• Have an adjustable seat tilt feature for ergonomic positioning and minimum forward 4° and 4° backward tilt.

• Stool distributes users weight evenly

• The stool shall have a contoured backrest with one-handed push button height control and adjustable backrest tilt.

• The stool shall have four points of Adjustability: Seat tilt, seat height, backrest tilt, and backrest height.

• The stool shall have a minimum seat height range of 16.4” to 21.7” (417mm – 551mm).

• The stool shall have an integral gas cylinder for height adjustment.

• The stool shall have at least five casters to provide movement on different flooring surfaces.

• Minimum weight capacity of 350lbs.

(5) A-DEC TRAD Delivery System or Equivalent

• Chair-mounted delivery system that includes: An adjustable control unit to position dental instruments and includes control features for electrical, data and water control systems.

• The delivery system shall have four position handpiece control block that can operate up to four active handpiece positions.

• Constructed of plated leadfree brass.

• Individual drive air and water adjustment for each handpiece position.

• Removable water cartridge valve that allows for quick and easy servicing of block.

• Single sliding locking tab that secures the handpiece tubing to the control block requiring no tools and allows easy access to connect or disconnect tubing.

• LED Coolant indicator which lights up when a handpiece is lifted out of the holder.

• Convertible to the left or right without the use of tools.

• The delivery system shall have silicone handpiece tubing contains anti-microbial AlphaSan and quick-disconnects secured to the control block.

• A quick-connect water bottle with an interior pickup tube with a minimum 2.0 liter capacity.

• Flush toggle that flushes all tubing’s simultaneously.

• Control head that can accomodate a minimum of six clinical devices.

• The delivery system shall have handpiece holders that are adjustable to a full 45 degrees to allow precise positioning of instruments.

Five (5) A-DEC LED Dental Light or Equivalent

Dental chair mounted operating light unit

Minimum of three axis barycentric positions and full 540 degrees of horizontal rotation.

The Entire Light Head shall rotate at a minimum of 500-600°, the Optics Head shall rotate at a minimum of 105° ±5 total (0° up, 105° down), the Optics Head shall rotate at a minimum of 80° ±5° (±40° from vertical).

The operating light shall have a minimum of three intensity settings (15000/25000/30000lux)(1394/2323/2787fc).

The operating light shall have cure-safe composite setting, provide a “yellow” light to give illumination in the oral cavity without the premature curing of photo initiated dental materials.

• The operating light shall have color Temperature: High fidelity 90 CRI/5000K for accurate color rendering and tissue analysis.

• The operating light shall have a rotation axis about the rigid arm to flex arm interface.

There shall be 315±5° of travel. The vertical travel shall be achieved via the parallel link system in the flex arm. This travel is to be 27.9 inches (71.1cm).

• The operating light shall have thermal energy output: 24 BTU/hr nominal at High intensity. No radiant heat. No bulb replacement. 15-Watt power consumption.

• The operating light shall have an Orbital LED array on magnesium chassis that dissipates heat passively, no hot surfaces or handles and does not require a cooling system or fan.

• The operating light shall have a full touchpad control of light modes with auto on/off capabilities on touch pads.

Five (5) A-DEC Assistants Arm Chair or Equivalent

• Assistant’s Arm Chair that is flexible and adjustable to accommodate both two and four handed dentistry, and has an integrated touch pad and built in solids collector.

• The unit is to be mounted to the patient chair.

• The assistance’s arm shall have an articulated 6-axis arm and 5-axis that allows for vertical and horizontal adjustments and greater than 270° range of positioning of the assistant’s instrumentation.

• The assistance’s arm shall have a vertical movement minimum of 22.75" to a horizontal movement of 36".

• Multiple holder configurations including 3-position, 4-position, or dual 2- position.

• The assistance’s arm’s chair shall have be able to adjust for maximum flexibility in chair positioning.

• The assistance’s arm chair shall have longer arm rest unit than the patients.

• The assistance’s arm shall have an integral solids collector with fine mesh screen to trap materials from entering vacuum system.

• The assistance’s arm shall have modular, push-on connections on both ends of vacuum tubing for reliable seal and easy maintenance.

• The assistance’s arm shall have a standard multi-function touchpad that provides secondary control of the chair, light, and accessory functions.

• The assistance’s arm shall have capability of holding ancillary devices (such as curing light, warm water syringe, and other dental instruments)

5. Delivery Location: Upon delivery contact Logistics (listed under General Requirements section 4) to have all equipment verified by serial number and inventoried.

Equipment will be blanket wrapped delivered and installed to building 1 new dental clinic on the ground floor, 1400 Blackhorse Hill Road, Coatesville, PA 19320-2040

6. Installation: The contractor shall be responsible for the installation, performance verification, and validation of the equipment (listed under General Requirements section 4) with Biomedical Engineering and the point of contact assigned by Dental Service (VA POC) who will accept the equipment.

The contractor is required to manage and coordinate installation at the CVAMC with the VA

POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as 8:00 am to 4:30 pm, Monday through Friday, and excluding Federal Holidays.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor is required to define the need for staging are to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the contractor.

The contractor is required to provide tools, labor, and materials to complete assembly and installation of the items detailed in this document.

The contractor shall protect all finished spaces and surfaces as required from delivery and installation from damage. The contractor shall use covering and protection to the extend necessary to prevent damage to finished spaces and equipment. Any damage occurred during delivery and installation is the responsibility of the contractor. The contractor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces, surfaces, or equipment that occur because of the contractor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the contractor will have a competent representative on-site as the contractor’s contact, and to serve as the interface between the contractor and CVAMC. On-site representative can be the installer. All instructions provided from the VA POC to the representative will be binding as if given to the contractor’s main contact. The VA POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

7. Packaging Waste Management: Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash.

8. Training: Contractor will provide any requested or required training to the requesting CVAMC requestor.

Contractor shall train Dental staff, Biomed, in addition to any requesting staff after the equipment has been installed and verified to meet all functionality requirements requested by Dental and Biomed POC.

The contractor will provide BioMed with training to include but not limited to onsite training during installation on calibration and preventative maintenance for all equipment listed under General Requirements section 4.

The contractor will train the end user during and after the installation. This will be a basic training to get the users comfortable acquiring images, positioning patients, and utilizing basic functions (typically lasts between 2-4 hours).

9. Warranty and Support: Warranty of the equipment provided for five years upon receipt, acceptance, and installation of the equipment.

Warranty to include parts and labor for all equipment listed under General Requirements in section 4.

• Hydraulic Dental Chair Cylinder (tilt and lift) 10 years

• All Dental Chairs; Operator and Assistant Stools; Dental Lights, Delivery Systems;

• Monitor Mounts; Dental Furniture; Mechanical Room Compressors and Vacuums;

and original components (including but not limited to upholstery) 5 years

• Mechanical Room Add-on Accessories and Control Modules1 yearElectric Motors, Tubing and Control Modules1 yearReplacement components and partsRemainder of original product warranty period or 1 year (whichever is greater)

Biomedical Engineering Service shall have full access to the hardware that constitute the system. The Contractor shall provide one (1) set of user manuals and technical manuals to

Biomedical Engineering Service. A copy of the service report shall be provided to both, Dental Service and Biomedical Engineering Service.

The contractor shall demonstrate to Dental Service Staff and Biomedical Engineering Service staff, that the system meets all requirements stated on this contract through demonstration and validation, warranty on equipment will be effective this day.

10. Sign in Procedures: All Contractor workers are required to sign in and out at the VA Police Service as directed by the POC or designee. A valid state driver’s license or state identification card is mandatory for all employees to have access to these facilities.

11. ID Badges: All workers are required to obtain a time-limited I. D. badge from the VA Police Service located on the ground floor of Building 1. This badge shall be always worn when workers are on site.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-19 INCORPORATION BY REFERENCE OF

REPRESENTATIONS AND CERTIFICATIONS

DEC 2014

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB

2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided.

This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.5 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND

PRODUCTS (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219– 73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fillin—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).]

[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items.

If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer.

Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.8 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

(End of Addendum to 52.212-4)

C.10 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.