DellServerRFP.pdf

DELL SERVER RFP

JASON BURT

MASON CONSOLIDATED SCHOOLS

2400 Mason Eagle Drive, Erie, MI 48133

FEBRUARY 13, 2024

MCS DELL SERVER RFP

Summary

Mason Consolidated School district services Erie Township which is considered a suburb of

Toledo, Ohio, and a part of the Detroit metropolitan region. The schools consist of 3 separate buildings (i.e. Mason Senior High School, Mason Middle School, and Central Elementary School) on 1 campus connected through 10G fiber of which the district is requesting a Dell Integrated

System for Microsoft Azure Stack HCI within the RFP under description of product and services.

Instructions to Bidders

1. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when necessary.

2. All bids shall be submitted as per the RFP. Additional time will not be granted to any single vendor; however, additional time may be granted to all vendors when the District determines that circumstances warrant it (e.g., an “act of God”).

3. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

4. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

5. All necessary insurance certificates shall be supplied only when specifically requested.

6. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder’s opinion, appropriate and adequate for the intended purpose.

7. The bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

8. Any exceptions to the terms and conditions contained in this RFP or any other special consideration or condition requested or required by the Bidder shall be enunciated by the Bidder and be submitted as part of its bid, together with an explanation of the reason such terms and conditions cannot be met. Each Bidder shall be required and expected to meet the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in the bid and accepted by the District as part of the award agreement and documented accordingly.

9. It is the responsibility of the Bidder to inquire about any requirement of this RFP that is not understood. All questions should be in the form of E-mail whenever possible. During the bidding period, Bidders may be furnished with written addenda to clarify or supplement the RFP. The information included in these addenda is to be included in the bid and will become part of the contract. Before submitting a bid, each Bidder should determine that they have received all addenda issued and should indicate on the bid form each of the addenda they received. The District will not be bound by oral responses to inquiries or written responses other than the addenda.

Send questions/bid responses to:

burt@eriemason.k12.mi.us with the subject line: Dell Server RFP or mailed to:

Jason Burt, Technology Director

Mason Consolidated Schools

2400 Mason Eagles Drive

Erie, Michigan 48133

10. Contract will be awarded to winning bidder upon successful selection process. Mason Consolidated Schools will reserve the right to not award the bid to any vendor and/or repost bid if deemed necessary. Mason reserves the right to:

a. Reject any and all bids without assigning any reason therefore,

b. Be the sole judge of equivalency, and

c. Waive any bid requirements in accepting or rejecting bids.

11. Required affidavits are attached.

12. Bids closing will take place at 3:00pm on Friday, March 15, 2024. All bids must be submitted by this date and time of bid opening. Only names and bid amounts will be verbalized and recorded for future selection process for approval consideration. Please include signed copies of all addendums with the bid submission.

13. All price proposals and delivery terms shall remain firm until Monday, April 15, 2024.

14. This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose and is in all respects fair and without collusion or fraud.

15. No member of Mason Consolidated Schools Board of Education, Erie, MI, or any officer, employee, or person whose salary is payable in whole or in part from the treasury of said

Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services, or any portion of the profits thereof to which it relates.

mailto:burt@eriemason.k12.mi.us

16. Any manufacturer name, trade names, brand names, or catalog numbers used in the specification are there for the purpose of establishing and describing specific performance and quality levels.

17. All invoices must be mailed directly to:

Dawn Nieuwkoop, Director of Finance and Business Services

2400 Mason Eagles Drive

Erie, MI 48133 nieuwkoop@eriemason.k12.mi.us and ap@eriemason.k12.mi.us.

No payments shall be rendered on orders where shortages or damages are noted.

Bidders Qualifications

All bidders must comply with the following:

1) All contractors/subcontractors must be in compliance with the criminal/security requirements under the Michigan School Safety Legislation Article 2 of 1994 PA 295, as amended. RIGHT RESERVED BY OWNER: The Owner reserves the right to waive any irregularities, reject any or all bids, or accept the bid that in the opinion of the Owner, will serve the best interests of the Owner. *See section – Compliance with School Safety

Initiative Legislation.

2) All bidders must comply with the familial disclosure requirements. *See section – Familial

Disclosure Form

3) All bidders must comply with the Iran Economic Sanctions Act. *See section – Certification of Compliance – Iran Economic Sanctions Act.

Description of Product and Services

Dell Server RFP

Mason Consolidated Schools is looking to implement a Dell Integrated System for Microsoft Azure Stack HCI with the following specifications or minimum equivalence for base solution:

Solution Level Information

* Number of Nodes: 2

* Number of CPU Cores: 32 (16 cores per host)

* Total Memory: 512 GB (256GB/node)

* Raw Storage Capacity per Node: 19 TB

* Raw Total Capacity: 19 TB per node /38 TB per cluster mailto:nieuwkoop@eriemason.k12.mi.us mailto:ap@eriemason.k12.mi.us

-----------------------BACK TO BACK CABLES-----------------------

* 2x SFP28 cables for AS HCI Cluster RDMA (2-3m)

* 2x SFP+/SFP28 OR QSFP28-4XSFP28 cables for Management/VM Network (2-3m)

-----------------------PRIMARY OS LICENSING-----------------------

* The ASHCI OS subscription

* Customer supplied Windows Server Data Center Edition licenses (16 cores per host)

-----------------------ORDERING GUIDELINES -----------------------

* Make sure you use AS HCI specific order codes

* Refer the templates under 'Solution Templates - HCI Solutions- Solutions for Microsoft Azure Stack HCI' in the ordering tool.

Dell AX-750 – qty 2

* Node Type: Dell EMC AX-750, All Flash Node, Azure Stack HCI [SKU: 350-BCBP]

* Storage Configurations: All Flash Config [SKU: 350-BCGV]

* OS Experience Type: Azure Stack HCI Operating System [SKU: 379-BEHV]

* 2.5" Chassis with up to 24 SAS/SATA Drives [SKU: 321-BGFC]

* No GPU Enablement

* Storage - OS Boot: BOSS S2 with Dual M.2 240 GB or 480 GB (RAID 1)

* CPU: 2x Intel Xeon Silver 4309Y 2.8G, 8C/16T (105W)

* Processor Thermal Configuration: Heatsink for 2 CPU with GPU configuration

* RAM: 256 GB - 32x 8GB RDIMM, 3200MT/s | 16x 16GB RDIMM, 3200MT/s

* Capacity Drives: 5 x 3.84TB Read Intensive SSD vSAS

* Dual, Hot-Plug,Power Supply Fault Tolerant Redundant (1+1), 1400W, Mixed Mode

* Riser Config 2, Full Length, 4x16, 2x8 slots, DW GPU Capable

* 1x Mellanox ConnectX-5 Dual Port 10/25GbE SFP28 Adapter, PCIe Low Profile with RoCE support

* Integrated LOM: 2 x 1 GbE Base-T Broadcom

* OCP 3.0 Card: Nvidia ConnectX-6 Lx Dual Port 10/25GbE SFP28, OCP NIC 3.0

-----------------------SUPPORT SERVICES-----------------------

* ProSupport Plus, 4hr Mission Critical (7x24)

* Support duration: 5 y

* ProSupport for Software, Microsoft S2D Ready Node

-----------------------DEPLOYMENT SERVICES-----------------------

* ProDeploy Plus for AX 1U-2U

-----------------------TIED SKU(S)-----------------------

* Luggage Tag, Azure Stack HCI AX-750 (US region Tied SKU: [350-BCGU]. For other regions make sure to add region/country specific Azure Stack HCI Luggage Tag Tied SKU)

Out of Band Networking – Qty 1

* Switch Type: Customer supplied 1GbE OOB Switch

* 2x 1Gbit BASE-T cables for RDMA switches out-of-band ports

* 2x 1Gbit BASE-T cables for node iDRAC ports

Or applicable HCI networking cables and SFP from node to node and node to 10Gbe Cisco switch (WS-C3850-12XS).

Required:

• Dual 8-core processors

• 256GB RAM per node, 512GB per cluster

• 19TB Raw Capacity per node, 32TB Raw per cluster

• Over 14,000 IOPS in each node, 28,000 IOPS per cluster

• HCI setup and training / ProDeploy Training

• iDRAC9 Datacenter 15G

• Any additional applicable parts/setup for solution operation

• Shipping (FOB Destination)

END OF SECTION

ADDENDUM 1 – FAMILIAL DISCLOSURE AFFIDAVIT

Affidavit of _________________ (affiant)

Stat of Michigan ) )ss

County of______________________)

________________makes this Affidavit under oath and states as follows:

A. I am a/the:

☐ President

☐ Vice President

☐ Chief Executive Officer

☐ Member

☐ Partner

☐ Owner

☐ Other (please specify)________________________ of _________________________ (the “Contractor”).

B. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the Contractor and the District’s Superintendent and/or Board members:

C. I have authority to bind the Contractor with the representations contained herein, and I am fully aware that the District will rely on my representations in evaluating bids.

D. I declare the above information to be true to the best of my knowledge, information, and belief. I could completely and accurately testify regarding the information contained in this Affidavit if requested to do so.

Subscribed and sworn before me in _________________County,:

Michigan, on the _____day of_____________, 20_____

_____________________________________ (signature)

______________________________________(printed)

Notary public, State of Michigan, County of_________________

My commission expires on_______________________

Acting in the County of__________________________

ADDENDUM 2

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT (MCL 129.313)

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the

“Company”) hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran

Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by Mason Consolidated Schools as a result of an RFP, the

Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of Mason Consolidated School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

Subscribed and Sworn to Before Me:

This_____day of_____________ , A.D., Acting in and for the County of ________________, Michigan.

My commission expires:______________________ .

Signature of Notary:__________________________

ADDENDUM 3

THE AFFIRMATIVE ACTION STANDARD FOR CONTRACT PERFORMANCE

All Contracts for public works or for goods or services issued by Mason Consolidated Schools shall contain the following provisions, which shall be fully and effectively enforced by the contracting agency:

(1) The contractor and subcontractors will not discriminate against any employee or applicant for employment because of religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status. The contractor will take affirmative action; ensure that applicants are employed and that employees are treated during employment without regard to their religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status. Such action shall include, but not be limited to the following:

employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates for training including apprenticeship.

(2) The contractor and subcontractors will in all solicitation or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin.

(3) The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of endorsing such provisions, including sanction for non-compliance.

ADDENDUM 4

Vendor Quote Response Format - Company Information Form

Project: Dell Server RFP Bid To:

Mason Consolidated Schools Attn: Jason Burt, Technology Director 2400 Mason Eagles Drive Erie, MI 48133

Bids Due: March 15, 2024, 3:00 pm Mason Consolidated Schools 2400 Mason Eagles Drive Erie, MI 48133

Company Name:______________________________________________

Direct Contact:________________________________________________

Address:_____________________________________________________

Phone:_______________________________________________________

Email:________________________________________________________

Fax:__________________________________________________________

Authorized Signature:____________________________________________

Printed Name:__________________________________________________

ADDENDUM 5

Vendor Quote Response Format - Financial Considerations

Mason Consolidated Schools is requesting all vendors use the outline below to present quotes for this RFP.

Please submit your quote response in the following format:

The Vendor is expected to build their own document presenting their solution using the page and column headings indicated below.

Each device should have prices indicated and be identified in accordance with the requested specifications.

Sample:

Quantity Item Description Unit Cost Total Cost

Total cost of equipment:$_________________________

Total cost of labor:$______________________________

ADDENDUM 6

ASSURANCES and CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department or agency.

Where the prospective contractor is unable to certify any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Mason Consolidated Schools, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Signature:____________________________________________

Date:______________________