Delivery Schedule Memorandum - Milk.pdf

Attention Vendors :

U.S . Department of Justice Federal Bureau of Prisons

Federal Correctional Institution Mendota, California 93640

March 7 , 2023

Here is the delivery schedule that you bid on and must abide by:

Schedule:

A completed delivery of awarded items is expected during April 3, 2023 through September 29 , 2023. Deliveries must be made Monday through Friday between 8 : 00 AM and 2:00 PM . We ·reserve the right to increase or decrease quantities based on institutional needs.

Quantity changes will be made no less than one week prior to deli very.

Hours of delivery are 8:00 a . m. - 2 : 00 p .m. Monday - Friday . No deliveries on Saturday, Sunday or Federal Holidays . Please note the observed federal holidays for 3rd and 4th quarter are as follows :

May 29 , 2023 (Memorial Day) ; June 19 , 2023 (Juneteenth) , July 4 , 2023 (Independence Day) , and September 4 , 2023 (Labor Day) .

The remaining quarters (April 3, 2023 - September 29, 2023) if deli very schedule is not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees For below (any products that indicate prior thawing will be rejected) , items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.

Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates.

Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint .

If you have any questions regarding these matters, please e - mail me at tslaughter@bop.gov .

Sincerely, T. Slaughter, Acting Assistant Food Service Administrator FCI Mendota