Delivery Schedule Memorandum - Dairy.pdf

Attention Vendors:

U.S. Department of Justice Federal Bureau of Prisons

Federal Correctional Institution Mendota, California 93640

October 28, 2022

Here is the delivery schedule that you bid on and must abide by:

Schedule :· A completed deli very of awarded i terns i -s expected during November 18, 2022 through December 31 , 2022 . Deliveries must be made Monday through Friday between 8 : 00 AM and 2:00 PM. We reserve the right to increase o~ decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery .

Hours of delivery are 8 : 00 a .m. - 2 : 00 p .m. Monday - Fri day . No deliveries on Saturday, Sunday or Federal Holidays . Please note that observed federal holidays for this quarter are as follows : November 24, 2022(Thanksgiving) ; December 25 , 2022 (Christmas) .

This remaining quarter (November 18 , 2022 - December 31, 2022) if delivery schedule is not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late . All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder . If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at O degrees For below (any products that indicate prior thawing will be rejected) , items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.

Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.

If you have any questions regarding these matters, please e-mail me at tslaughter@bop.gov

T. Slaughter, Acting Food Service Administrator FCI Mendota