Delivery Schedule Memorandum - 4th QTR Bread.pdf

Attention Vendors:

Here is the delivery schedule that you bid on and must abide by:

Schedule:

Split total quantity into 13 shipments to be delivered each Tuesday, beginning July 5, 2022 and ending with the last delivery no later than, Tuesday, September 27, 2022. Deliveries must be made between 8:00 AM and 2:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.

Hours of delivery are 8:00 a.m. - 2:00 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: July 4, 2022(Independence Day);

September 5, 2022 (Labor Day).

This quarter (July 5, 2022 – September 27, 2022) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.

Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.

U.S. Department of Justice Federal Bureau of Prisons

Federal Correctional Institution Mendota, California 93640

May 24, 2022

If you have any questions regarding these matters, please e-mail me at caddison@bop.gov

Sincerely, Food Service Administrator, FCI Mendota