DELIVERY INFORMATION SHEET FY26 Q4.pdf
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- Attached to
- SEA 4th Quarter - Halal Menu FY2026
- Solicitation number
- 15B51426Q00000010
About this file
This document contains award delivery information and requirements for RFQ Fiscal Year 2026 for FCI Seagoville, a Federal Bureau of Prisons facility.
All awarded items must be delivered by June 26, 2026, unless otherwise specified in product specifications. Vendors are required to coordinate with warehouse staff regarding delivery amounts and dates. Deliveries are accepted Monday through Thursday from 8:00 am to 2:00 pm, with trucks required to arrive no later than 2:00 pm. Deliveries are by appointment only; unscheduled arrivals may result in product refusal. The warehouse is closed on all federal holidays and will not accept deliveries on those dates. Contractor failure to meet delivery schedules without excusable delay or failure to conform to specifications will negatively impact past performance ratings and may disqualify the vendor from future awards.
Delivery requirements include: all items must be palletized unless prior arrangements are approved; no expired or out-of-date products are accepted; non-frozen perishable foods must arrive between 34-41°F; canned goods above 34°F and not frozen; frozen foods at 0°F or below; certified religious diet items (Kosher marked with OU symbol and Halal items with appropriate Halal symbol); strict compliance with BOP National Menu Specifications; and all items subject to close inspection with conditional receipt allowed for five business days for examination and testing. Non-compliant items must be picked up at vendor expense within one week of notification or will be disposed of by warehouse staff. Delivery contacts are FSA T. K. Jiles (tjiles@bop.gov, 972-287-2911 ext 4080) and Warehouse Foreman J. Jones (j51jones@bop.gov, 972-287-2911 ext 4084), with email as the preferred communication method.
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AWARD DELIVERY INFORMATION – RFQ
Fiscal Year: 2026 Institution: FCI SEAGOVILLE
DELIVERY SCHEDULE
A complete delivery of all awarded items is expected by June 26, 2026, unless otherwise specified on product specification section. Due to the planning needs at FCI SEAGOVILLE Warehouse, all vendors MUST coordinate with the Warehouse staff for delivery of product amounts and dates.
Deliveries will be made Monday thru Thursday, from 8:00 am to 2:00 pm (trucks must be at FCI SEAGOVILLE
Warehouse no later than 2:00 pm to ensure proper time for unloading). Deliveries are made BY
APPOINTMENT ONLY. If you show up without an appointment, your product may be refused. FCI
SEAGOVILE Federal Bureau of Prison warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these closures.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
Delivery Contacts: FSA T. K. Jiles email tjiles@bop.gov or office 972-287-2911 ext 4080 (email preferred), AND Warehouse Foreman J. Jones email j51jones@bop.gov (email preferred) or office 972-287-2911 ext 4084.
DELIVERY REQUIREMENTS
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff
• All items received out of date (best by, use by, or expired) will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of five (5) business days in order to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
mailto:j51jones@bop.gov
AWARD DELIVERY INFORMATION – RFQ
• If the product is not picked up within one (1) week of notification, it will be disposed of by warehouse staff.
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