DELIVERY INFORMATION SHEET FY26-Q3.pdf
PDF 132 KB Posted
- Attached to
- SEA 3rd Quarter - National Menu FY2026 Federal contract opportunity
- Solicitation number
- 15B51426Q00000008
About this file
This is an Award Delivery Information document for a Request for Quotation (RFQ) for Fiscal Year 2026 at FCI Seagoville, a Federal Bureau of Prisons facility. All awarded items must be delivered by April 15, 2026, with vendors required to coordinate delivery schedules and amounts directly with warehouse staff. Deliveries are accepted Monday through Thursday between 8:00 am and 2:00 pm only, with trucks required to arrive no later than 2:00 pm for unloading. All deliveries must be made by appointment only; unscheduled deliveries will be refused. The facility's warehouse is closed on all federal holidays and does not accept deliveries during these closures. Contractor failure to meet delivery schedules without excusable delay or failure to conform to specifications negatively impacts past performance history, which may influence future award decisions and contractor responsibility determinations.
Specific delivery requirements mandate that all items be palletized unless prior arrangements are approved by warehouse staff, and all products must be received in-date with no expired items accepted. Temperature control requirements vary by product type: non-frozen perishable foods must be delivered between 34°F and 41°F, canned goods above 34°F and not frozen, and frozen foods at 0°F or below. All items must comply strictly with BOP National Menu Specifications, and religious diet items must be marked with appropriate certification symbols (Kosher OU symbol or Halal symbol). The government reserves the right to conditionally receive deliveries for five business days to allow examination and testing. Items failing specification compliance will be refused, and conditionally received items found unacceptable must be picked up by the vendor at their expense within one week of noncompliance notification, or they will be disposed of by warehouse staff. Delivery coordination contacts are FSA T.K. Jiles (email preferred: tjiles@bop.gov; 972-287-2911 ext. 4080) and Warehouse Foreman J. Jones (email preferred: j51jones@bop.gov; 972-287-2911 ext. 4084).
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 15B51426Q00000008.pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
AWARD DELIVERY INFORMATION – RFQ
Fiscal Year: 2026 Institution: FCI SEAGOVILLE
DELIVERY SCHEDULE
A complete delivery of all awarded items is expected by April 15, 2026, unless otherwise specified on product specification section. Due to the planning needs at FCI SEAGOVILLE Warehouse, all vendors MUST coordinate with the Warehouse staff for delivery of product amounts and dates.
Deliveries will be made Monday thru Thursday, from 8:00 am to 2:00 pm (trucks must be at FCI SEAGOVILLE
Warehouse no later than 2:00 pm to ensure proper time for unloading). Deliveries are made BY
APPOINTMENT ONLY. If you show up without an appointment, your product may be refused. FCI
SEAGOVILE Federal Bureau of Prison warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these closures.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
Delivery Contacts: FSA T. K. Jiles email tjiles@bop.gov or office 972-287-2911 ext 4080 (email preferred), AND Warehouse Foreman J. Jones email j51jones@bop.gov (email preferred) or office 972-287-2911 ext 4084.
DELIVERY REQUIREMENTS
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff
• All items received out of date (best by, use by, or expired) will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of five (5) business days in order to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
mailto:j51jones@bop.gov
AWARD DELIVERY INFORMATION – RFQ
• If the product is not picked up within one (1) week of notification, it will be disposed of by warehouse staff.
File details come from the government source that posted it. Updated .