DEEP-2027-006-MM RFI for Bikes in State Parks.pdf

STATE OF CONNECTICUT October-2026 REQUEST FOR INFORMATION

October 23, 2026

Released by:

Connecticut Department of Energy and Environmental Protection (CT

DEEP)

CONNECTICUT STATE PARKS

BICYCLE RENTALS AT MULTIPLE STATE PARKS

REQUEST FOR INFORMATION (RFI)

SUBMISSION DEADLINE: November 20, 2026, 11:59 P.M. EST

The Department of Energy and Environmental Protection (DEEP) is issuing this Request for Information (RFI) to receive public comment and feedback on a proposed Request for Proposal (RFP) for bicycle rental concessions at the following locations:

• Air Line State Park Trail, Trailhead at “Pomfret Station” on Railroad Street, Pomfret Center

• Air Line State Park Trail, Trailheads at Air Line State Park Parking Lot Hebron and Salmon River Parking, 208 River Road in Colchester

• Hop River State Park Trail, Trailhead at Bolton Notch State Park, Bolton

• Moosup Valley State Park Trail, Trailhead at Moosup Rail Trail Parking, Sterling

• Farmington River State Park Trail at Stratton Brook State Park in Simsbury

DEEP is issuing this RFI seeking comments and feedback on the proposed RFP and is not accepting formal proposals to the attached RFP at this time. DEEP may release a formal RFP after considering comments and feedback submitted.

1. PURPOSE

DEEP is providing the public with the opportunity to comment and provide feedback on a proposed Bicycle Rentals RFP at new state park locations. Specifically, DEEP is seeking comments on the objectives, scope of services, evaluation criteria, selection process, and other elements to help inform its decision on whether to issue a future RFP for those services.

https://www.google.com/maps/place/Airline+Trail+Parking/@41.8616787,-71.9745973,2694m/data=!3m1!1e3!4m23!1m16!4m15!1m6!1m2!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!2sAirline+Trail+Parking,+Pomfret+Center,+CT+06259!2m2!1d-71.9621075!2d41.8673113!1m6!1m2!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!2sAirline+Trail+Parking,+Pomfret+Center,+CT+06259!2m2!1d-71.9621075!2d41.8673113!3e0!3m5!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!8m2!3d41.8673113!4d-71.9621075!16s%2Fg%2F11f15cg2pl?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Airline+State+Park+Trail+Parking+Lot+Hebron/@41.6336111,-72.3473277,676m/data=!3m1!1e3!4m9!1m2!2m1!1s494+Connecticut+85,+Hebron,+CT!3m5!1s0x89e642bac5dcc7f5:0x8d50d2dc3d1e5fa9!8m2!3d41.6320789!4d-72.3438023!16s%2Fg%2F11dyp0h9_m?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Salmon+River+Park,+Parking/@41.5838684,-72.428688,676m/data=!3m1!1e3!4m14!1m7!3m6!1s0x89e643ff611f6dc1:0x78e324700070decf!2s208+River+Rd,+Colchester,+CT+06415!3b1!8m2!3d41.5838684!4d-72.4261131!3m5!1s0x89e6434f25361357:0x15dbd0920be748be!8m2!3d41.5815968!4d-72.4253934!16s%2Fg%2F11syr7mbxs?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/dir/Bolton+Notch+State+Park,+Bolton,+CT+06043/@41.7895639,-72.4528461,674m/data=!3m1!1e3!4m17!1m7!3m6!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2sBolton+Notch+State+Park!8m2!3d41.7895639!4d-72.4502712!16s%2Fm%2F0pc30zz!4m8!1m0!1m5!1m1!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2m2!1d-72.4502712!2d41.7895639!3e0?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Moosup+Rail+Trail+Parking/@41.709155,-71.8299317,169m/data=!3m1!1e3!4m15!1m8!3m7!1s0x89e5d333b9e2477d:0x60428a0cbc7a0e5!2sIndustrial+Park+Rd,+Sterling,+CT+06377!3b1!8m2!3d41.7114584!4d-71.8243972!16s%2Fg%2F1td0621h!3m5!1s0x89e5d30071a78441:0x224eb5329d2fe00e!8m2!3d41.7090205!4d-71.8293526!16s%2Fg%2F11x0l4sk4z?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Stratton+Brook+State+Park/@41.8667106,-72.8373678,673m/data=!3m1!1e3!4m6!3m5!1s0x89e7a9a40fa79851:0x13cdfa1f2a74cd6c!8m2!3d41.8683339!4d-72.8353878!16s%2Fm%2F0pcty2q?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D

STATE OF CONNECTICUT REQUEST FOR INFORMATION October-2026

DEEP may follow up to comments or feedback provided as well as use any responses in preparation for a future formal RFP for a bicycle rentals concession. Comments and feedback provided in response to this draft RFI will be posted on the CT Office of Outdoor Industry and Experiences webpage.

The Draft RFP for bicycle rentals concessions attempts to achieve the goals of the Partnership in Parks Initiative to enhance outdoor recreation experiences and visitor services, expand equitable access to the outdoors, and strengthen Connecticut’s tourism destinations in CT State Parks.

2. PUBLIC COMMENT AND FEEDBACK REQUESTED

DEEP is accepting written comments and feedback on Attachment A – Proposed RFP until November 20, 2026, at 11:59 P.M. EST.

Feedback Prompts:

• How will bicycle rentals enhance the experience at the proposed state park locations?

• What qualifications or experience should be required of an operator?

• What safety factors or provisions should be required?

• What factors should be added or removed from the evaluation criteria?

• Is the minimum $2,000 annual rent paid to DEEP a reasonable baseline? If you have concerns, please provide your rationale, alternatives, and what you consider feasible.

• Would bicycle rental concessions operating in state park campgrounds enhance the camping experience? If so, what campground? (Note: None of the State Park locations identified for this service are located in campgrounds.)

• Would a bicycle shuttle service enhance your rental experience? For example, would you be interested in suggested one-way routes where a shuttle takes you to a starting point so you can bike back to the concession area, or picks you up at the end of your ride and returns you to the concession area?

• Would “themed routes,” such as an ice cream route, coffee route, points of interest route, etc., enhance your bicycle rental experience?

• Are there any other locations DEEP should consider adding to the RFP?

• What barriers might discourage Respondents from participating in a future RFP opportunity?

• What additional information would Respondents need in a future RFP to prepare a complete proposal?

https://portal.ct.gov/deep-parks-partnerships

• What physical, financial, operational, or regulatory conditions would make this opportunity more attractive?

• Do you have other comments on the proposed RFP (e.g., scope of services, or selection process)?

3. SUBMISSION PROCESS

Official Contact. The Agency has designated the individual below as the Official Contact for purposes of this RFI. The Official Contact is the only authorized contact and, as such, handles all related communications on behalf of the Agency. Any communication with any other Agency employee(s) (including appointed officials) or personnel under contract to the Agency about this RFI is strictly prohibited.

Name: Tenia Seay E-Mail: DEEP.parksdivisionRFP@ct.gov

Please ensure that your e-mail screening software (if used) recognizes and accepts e-mails from the Official Contact and check your spam and junk folders.

Responses to this RFI may be submitted to the Official Contact via email or through CTSource. Responses must be submitted on or before the due date and time: November 20, 2026, at 11:59 P.M. EST. Responses submitted after the due date and time will not be accepted.

b) Email submission process:

Email DEEP.parksdivisionRFP@ct.gov with the subject line “Bicycle Rentals Proposed RFP Comments”.

b) CTSource Submission process:

Respondents registered with the State Contracting Portal may submit responses directly the on CTSource Bid Board by visiting https://portal.ct.gov/das/ctsource/bidboard and using the electronic submission functionality within CT Source.

4. CONFIDENTIALITY

Public comments will be posted on the CT Office of Outdoor Industry and Experiences website.

If a respondent wishes to submit commercially sensitive or financial information to the Department that is of a confidential nature, please recognize that the Connecticut Freedom of Information Act (FOIA) governs the public’s access to information. This law generally requires the disclosure of documents in the State’s possession upon request of any citizen unless the documents are specifically exempt from disclosure.

mailto:DEEP.parksdivisionRFP@ct.gov mailto:DEEP.parksdivisionRFP@ct.gov https://portal.ct.gov/das/ctsource/bidboard

All information submitted to DEEP will be considered a public record unless a respondent requests confidential treatment of materials submitted pursuant to the procedure below. If a respondent believes portions of the information it submits are exempt from FOIA disclosure, the respondent must submit:

• One complete response to this RFI, available upon public request with all claimed confidential material redacted and clearly labeled PUBLIC, and

• One complete, unredacted response to this RFI for DEEP’s internal review, clearly labeled CONFIDENTIAL on each page.

Respondents also must indicate which FOIA exemption may be applicable to the specific information claimed confidential. A full list of FOIA exemptions can be found at CGS § 1- 210.

With your reasonable justification for confidentiality as described herein, the Department is better equipped to safeguard your confidential information should it become the subject of a Connecticut FOIA inquiry.

5. GENERAL TERMS, CONDITIONS, & LIMITATIONS

The issuance of this RFI and the submission of a response by any respondent, or the acceptance of such response by DEEP, does not obligate DEEP or the State of Connecticut in any manner. DEEP reserves the right (i) to amend, modify, or withdraw this RFI, (ii) to revise any requirements of this RFI, (iii) to require supplemental statements or information from any firm, (iv) to accept or reject any or all responses, (v) to extend the deadline for submission of responses, (vi) to negotiate or hold discussions with any respondent and to waive defects and allow corrections of deficient responses, and (vii) to cancel this RFI, in whole or in part, if DEEP deems it in its best interest to do so. DEEP may exercise these rights at any time without notice and without liability to any proposing firm or any other party for their expenses incurred in the preparation of the responses hereto or otherwise.

Responses to this RFI will be prepared at the sole cost and expense of the proposing individuals.

All RFI responses submitted by respondents will become the property of the State of Connecticut. DEEP shall be entitled to retain and use for the project without compensation to any respondent any information submitted, including, but not limited to, any concept, element, or idea (including financial or ownership structures) disclosed in or evident in the submission or meetings or interviews with respondents. DEEP believes that the information in this RFI is accurate, but DEEP, the State of Connecticut and their officers, agents, and employees make no representations or warranties to such accuracy and assume no responsibility for errors and omissions contained herein.

Responding to this RFI will not enhance a person’s or entity’s chances of collaborating with DEEP in future State Park initiatives. Similarly, not responding to this RFI will not be a https://www.cga.ct.gov/current/pub/chap_014.htm https://www.cga.ct.gov/current/pub/chap_014.htm detriment to any person or entity when responding to future competitive procurement opportunities, including any RFP that follows on the subject of this RFI. Nothing contained in this RFI shall limit DEEP in its selection of individuals to be invited to respond to future development and other solicitations for this project or future projects, nor limit DEP’s discretion in any way in formulating and adopting a development plan for the State Park(s).

This is an RFI and that is intended to inform a formal competitive RFP. The agency may subsequently issue a formal RFP in accordance with state statutes and guidelines to institute any bidding processes as may be necessary. Any resulting agreements with the State will be subject to the relevant and applicable State approval and procurement processes.

6. ACCOMMODATIONS NOTICE

DEEP is an Affirmative Action/Equal Opportunity Employer that is committed to complying with the requirements of the Americans with Disabilities Act. Please contact us at (860) 418-5910 or deep.accommodations@ct.gov if you seek a communication aid or service, have limited proficiency in English and may need information in another language, require some other accommodation, or wish to file an ADA or Title VI discrimination complaint.

Any person needing hearing accommodation may call the State of Connecticut relay number at 711. Requests for accommodation must be made at least two weeks prior to any agency hearing, program, or event.

mailto:deep.accommodations@ct.gov

ATTACHMENT A

DRAFT/PROPOSED RFP

Draft RFP to be included in final PDF format of RFI for posting to CTSource

Draft/Proposed RFP Attachment A

Department of Energy and Environmental Protection Page 1 of 50

This document is provided for informational purposes only and is not an active Request for Proposals (RFP). Interested parties should respond to the prompts below and should not submit formal proposals in response to this draft RFP. DEEP will consider all feedback received in response to these prompts. Highlighted text identifies sections that will be updated if a formal RFP is issued.

• How will bicycle rentals enhance the experience at the proposed state park locations?

• What qualifications or experience should be required of an operator?

• What safety factors or provisions should be required?

• What factors should be added or removed from the evaluation criteria?

• Is the minimum $2,000 annual rent paid to DEEP a reasonable baseline? If you have concerns, please provide your rationale, alternatives, and what you consider feasible.

• Would bicycle rental concessions operating in state park campgrounds enhance the camping experience? If so, what campground? (None of the State Park locations identified in this draft are located in campgrounds.)

• Would a bicycle shuttle service enhance your rental experience? For example, would you be interested in suggested one-way routes where a shuttle takes you to a starting point so you can bike back to the concession area, or picks you up at the end of your ride and returns you to the concession area?

• Would “themed routes,” such as an ice cream route, coffee route, points of interest route, etc., enhance your bicycle rental experience?

• Are there any other locations DEEP should consider adding to the RFP?

• What barriers might discourage Respondents from participating in a future RFP opportunity?

• What additional information would Respondents need in a future RFP to prepare a complete proposal?

• What physical, financial, operational, or regulatory conditions would make this opportunity more attractive?

• Do you have other comments on the proposed RFP (e.g., scope of services, or selection process)?

DEEP is accepting written comments and feedback on the following Attachment A Draft/Proposed RFP until November 20, 2026, at 11:59 P.M. EST.

Email DEEP.parksdivisionRFP@ct.gov with the subject line “Bicycle Rentals Proposed RFP Comments”.

mailto:DEEP.parksdivisionRFP@ct.gov

SAMPLE

Attachment A

Department of Energy and Environmental Protection Page 2 of 50

STATE OF CONNECTICUT PROCUREMENT NOTICE

Draft/Proposed Request for Proposals (RFP)

For

Operation of Bicycle Rentals at Multiple State

Parks RFP Name: DEEP-RFP-XXXX

Issued By:

Department of Energy and Environmental

Protection

XXX, 2026

The Request For Proposal will be available in electronic format on the State Contracting

Portal by filtering by Organization for Department of Energy and Environmental Protection https://portal.ct.gov/DAS/CTSource/BidBoard or from the Agency’s Official Contact:

Name: Tenia Seay Address: CT Department of Energy and Environmental Protection, Bureau of Outdoor Recreation State Parks Division, 79 Elm Street, Hartford, CT 06106 E-Mail: DEEP.parksdivisionRFP@ct.gov https://portal.ct.gov/DAS/CTSource/BidBoard

Department of Energy and Environmental Protection Page 3 of 50

A link to this Proposed RFP is also available on the Agency’s website at Connecticut Office of

Outdoor Industry & Experiences.

RESPONSES MUST BE RECEIVED NO LATER THAN

XXX

11:59 p.m. EST The Department of Energy and Environmental Protection is an Equal Opportunity/Affirmative Action Employer.

The Agency reserves the right to reject any and all submissions or cancel this procurement at any time if deemed in the best interest of the State of Connecticut (State).

Proposed RFP

Department of Energy and Environmental Protection Page 4 of 50

TABLE OF CONTENTS

Pages

Section I — GENERAL INFORMATION

A. Introduction B. Instructions

Section II — PURPOSE OF RFP AND SCOPE OF SERVICES

A. Agency Overview B. Service Overview C. Scope of Services Description D. Performance Measures E. Contract Management/Data Reporting

Section III — PROPOSAL SUBMISSION OVERVIEW

A. Submission Format Information B. Evaluation of Proposals

Section IV — PROPOSAL SUBMISSION OUTLINE AND REQUIREMENTS . . . 24

A. Cover Sheet B. Table of Contents C. Executive Summary D. Main Proposal Submission Questions E. Attachments F. Declaration of Confidential Information G. Conflict of Interest – Disclosure Statement H. Statement of Assurances

Section V — MANDATORY PROVISIONS

A. Standard Contract Provisions B. Assurances C. Terms and Conditions D. Rights Reserved to the State E. Statutory and Regulatory Compliance

Section VI — APPENDIX

A. Abbreviations / Acronyms / Definitions B. Proposal Checklist

Section VII — ATTACHMENTS

A. Attachment XX – Statement of Assurances B. Attachment B – Concession Area Maps C. Attachment XX – Coversheet Form D. Attachment XX – Location Specification Sheet (if applicable) E. Attachment E – Sample Contract F. Attachment XX - State Election Enforcement Commission State Contractor Notice G. Attachment XX - State Campaign Contribution Certification Form

Attachment A

Department of Energy and Environmental Protection Page 5 of 50

I. GENERAL INFORMATION

A. INTRODUCTION

1. RFP Name and Number. Bicycle rentals at multiple state parks RFP-DEEP-RFP-XXX

2. RFP Summary. The Connecticut Department of Energy and Environmental Protection (DEEP), State Parks Division, is seeking qualified private vendors (also referred to as “concessionaries”) to operate bicycle rentals with optional pick up/drop off shuttle services to the visiting public at Air Line State Park Trail (North) in Pomfret, Air Line State Park Trail (South) in Hebron, Hop River State Park Trail in Bolton, Moosup Valley State Park Trail in Sterling and Stratton Brook State Park in Simsbury.

3. RFP Purpose. DEEP, State Parks Division is seeking to partner with qualified parties to provide new or expanded outdoor recreation experiences, amenities and services in State Parks to elevate outdoor recreation and visitor experiences, increase equitable access to the outdoors and expand tourism destinations. Potential enhanced experiences and/or services are intended to complement current State Park operations and not require new investments from the State of Connecticut.

4. Commodity Codes. The services that the Agency wishes to procure through this RFP are as follows:

• 49000000: Sports and Recreational Equipment and Supplies and Accessories

• 49220000: Sports Equipment and Accessories

• 49210000: Other Sports

• 25101900: Specialized & recreational vehicles

• 25180000: Vehicle bodies & trailers

• 25181700: Product & material trailers

B. INSTRUCTIONS

1. Official Contact. The Agency has designated the individual below as the Official Contact for purposes of this RFP. The Official Contact is the only authorized contact for this procurement and, as such, handles all related communications on behalf of the Agency. Proposers, prospective proposers, and other interested parties are advised that any communication with any other Agency employee(s) (including appointed officials) or personnel under contract to the Agency about this RFP is strictly prohibited. Proposers or prospective proposers who violate this instruction may risk disqualification from further consideration.

Name: Tenia Seay Address: DEEP – Bureau of Outdoor Recreation State Parks Division E-Mail: DEEP.ParksDivisionRFP@ct.gov

Please ensure that e-mail screening software (if used) recognizes and accepts e-mails from the Official Contact.

2. Commenting on the Proposed RFP. This document is a draft of an RFP that DEEP may release early next year, at which time proposals will be accepted and evaluated. At mailto:DEEP.ParksDivisionRFP@ct.gov

Department of Energy and Environmental Protection Page 6 of 50 this time, members of the public and potential bidders are welcome to submit comments on this draft and may do so via the options below:

Respondents to this proposed RFP can submit comments in the following ways:

a. Via the State of Connecticut contracting portal at https://portal.ct.gov/DAS/CTSource/Registration (registration required)

b. Via Email – submit comments by email to Tenia Seay at DEEP.parksdivisionRFP@ct.gov with the subject line “Bicycle Rental Proposed RFP Comments”

* DEEP recommends that respondents who are interested in submitting formal proposals for future RFPs register on the State of Connecticut Contracting Portal at:

https://portal.ct.gov/DAS/CTSource/Registration

3. RFP Information. The RFP, amendments to the RFP, and other information associated with this procurement are available in electronic format from the Official Contact or from the Internet at the following locations:

State Contracting Portal (go to CTsource bid board, filter by the “Department of Energy and Environmental Protection”)

It is strongly recommended that any proposer or prospective proposer interested in this procurement check the Bid Board for any solicitation changes. Interested proposers may receive additional e-mails from CTsource announcing addendums that are posted on the portal. This service is provided as a courtesy to assist in monitoring activities associated with State procurements, including this RFP.

4. Procurement Schedule. See below. Dates after the due date for proposals (“Proposals Due”) are non-binding target dates only (*). The Agency may amend the schedule as needed. Any change to non-target dates will be made by means of an amendment to this RFP and will be posted on the State Contracting Portal and, if available, the Agency’s RFP Web Page.

Below is a brief overview of the formal RFP timeline to describe the overall RFP timeline:

• Proposed Final RFP Release Date: XXX, 2027

• RFP Conference Information Session: Approximately one (1) week after release

• RFP Site Visits at Each Location: Approximately two (2) weeks after release

• Deadline for Questions Approximately three (3) weeks after release

• Answers Released: Approximately four (4) weeks after release

• Proposals Due: XXX, 2027

The steps and dates below are subject to change based on the procurement schedule above:

• (*) Proposer Selection: Four (4) weeks after proposal due date

• (*) Start of Contract Negotiations: Dependent on selection process

• (*) Start of Contract: Dependent on contract negotiation

Department of Energy and Environmental Protection Page 7 of 50

5. Contract Awards. Selected proposals may be selected to enter into a contract(s) with DEEP as described herein. Proposers may include multiple locations in their proposal.

While DEEP intends to enter into one contract per location, DEEP may elect a contractor for multiple locations.

The Agency anticipates the following:

• Number of Awards: Up to seven (7)

• Contract Term: Three (3) years with the option to extend an additional three (3) years one-time

• Proposed Annual Rent: Perspective Concessionaire Proposed Rent Minimum of $2,000 per location.

6. Eligibility. To qualify for evaluation, a proposer must provide:

• Three letters of reference

• Two (2) years of most recent annual audited financial statements; or any financial statements prepared by a Certified Public Accountant for the business is preferred.

Alternative proof of financial solvency include letters of credit, bank references, tax returns or a proven operating budget history.

• Proposed budget, including budget narrative and cost schedules for planned subcontractors if applicable.

7. Minimum Qualifications of Proposers. To qualify for a contract award, a proposer must have the following minimum qualifications:

• Proposers shall possess or demonstrate the ability to acquire all personnel, supplies, and equipment necessary for a bicycle rental service and optional pick up/drop off shuttle service.

• Proposers shall have at least three (3) years of relevant experience (such as managing or working in a shop, rental operation, guide, etc.)

• Proposers shall possess an understanding of any immediate hazards, should any exist, on the trails and crossings where patrons will be using the rental services.

• Proposers shall possess current CPR and First Aid certifications.

• Proposers shall possess, or employ persons who possess, certification(s) (or equivalent experience) to maintain the bicycles they propose to offer for rental, including electrical system certification for e-bikes, if in fleet.

• Proposers shall carry the requisite general liability insurance for the intended activity proposed.

• For optional pick up/drop off shuttle services, proposers must have commercially licensed drivers with excellent driving record.

8. Preferred Qualification of Proposers

• Proposers shall have more than three (3) years of experience (such as managing or working in a shop, rental operation, guide, etc.)

• Proposers shall have experience or familiarity with state or municipal park venues.

9. Inquiry Procedures. All questions regarding this RFP or the Agency’s procurement process must be directed, in writing, electronically (e-mail) to the Official Contact before the deadline specified in the Procurement Schedule. The early submission of questions is encouraged. Questions will not be accepted or answered verbally – neither in person nor over the telephone. All questions received before the deadline(s) will be answered.

Department of Energy and Environmental Protection Page 8 of 50

However, the Agency will not answer questions when the source is unknown (i.e., nuisance or anonymous questions). Questions deemed unrelated to the RFP or the procurement process will not be answered. At its discretion, the Agency may or may not respond to questions received after the deadline. If this RFP requires a Letter of Intent, the Agency reserves the right to answer questions only from those who have submitted such a letter. The Agency may combine similar questions and give only one answer. All questions and answers will be compiled into a written amendment to this RFP. If any answer to any question constitutes a material change to the RFP, the question and answer will be placed at the beginning of the amendment and duly noted as such.

The agency will release the answers to questions on the date(s) established in the

Procurement Schedule. The Agency will publish any and all amendments to this RFP on the State Contracting Portal.

10. RFP Conference Information Session. DEEP will host a Public Informational Webinar about the RFP and welcomes all interested parties who are considering submitting proposals to join. The informational meeting will be held on XXX, 2027, from XXX via Zoom. To join the informational webinar, click here.

11. RFP Site Visits. An RFP Site Visit at each concession location will be held to answer questions from prospective proposers. Attendance at the site visit(s)is optional however registration is required. To register, email Tenia Seay at DEEP.parksdivisionRFP@ct.gov no less than twenty-four hours before the site visit. The site visit will only occur if DEEP receives registration requests.

Copies of the RFP will not be available at the RFP Site Visits (Conference). Prospective proposers are asked to bring a copy of the RFP to the conference. At the site visits/conference, attendees will be provided an opportunity to submit written questions, which the Agency’s representatives may (or may not) answer at the conference. Any oral answers given at the conference by the Agency’s representatives are tentative and not binding on the Agency. All questions submitted will be answered in a written amendment to this RFP, which will serve as the Agency’s official response to questions asked at the conference and site visits. If any answer to any question constitutes a material change to the RFP, the question and answer will be placed at the beginning of the amendment and duly noted as such. The Agency will publish any updated information on the State Contracting Portal.

12. Proposal Due Date and Time. The Official Contact is the only authorized recipient of proposals submitted in response to this RFP. Proposals must be submitted to CTsource on or before the due date and time:

XXX, 2027 at 11:59 p.m. EST.

Proposals received after the due date and time will be ineligible and will not be evaluated. The Agency will send an official letter alerting late respondents of ineligibility.

An acceptable submission must include the following:

• One (1) conforming electronic copy of the original proposal.

• The proposal must be complete, properly formatted and outlined, and ready for evaluation by the Screening Committee.

Department of Energy and Environmental Protection Page 9 of 50

• Applicants must use the electronic proposal submission functionality within CTSource.

13. Multiple Proposals. The submission of multiple proposals is not an option for this procurement; however, proposers may include multiple locations in their proposal. A proposal must include all sites a proposer is interested in operating at and should be listed in preference order.

Department of Energy and Environmental Protection Page 10 of 50

II. PURPOSE OF RFP AND SCOPE OF SERVICES

A. AGENCY OVERVIEW

The Connecticut Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making affordable, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs and to fostering a sustainable and prosperous economic future for the state.

B. SERVICE OVERVIEW

Bicycle rentals are an example of enhanced services in state parks.

Bicycle rentals offer many benefits, including a convenient, affordable, and environmentally friendly way to explore an area or engage in recreational cycling. They provide flexibility for different needs and situations, eliminate maintenance hassles, and can be cost-effective compared to buying or maintaining a bike.

According to findings from survey data reported in Connecticut’s Statewide Comprehensive Outdoor Recreation Plan 2024-2029, “demand is increasing for biking infrastructure, including dedicated bike lanes, multi-use trails, and bike rental programs.”

Bicycle rentals, and related “ride guide” highlighting nearby attractions, services and points of interest, are examples of an enhanced service that could attract more people to the outdoors and expand tourism destination at additional state parks.

An optional shuttle service for pick up and drop offs at specific stops along a suggested route could provide further convenience for bicyclists looking to explore different locations along the linear state park trail network.

To further elevate the public’s experience at these locations, DEEP is seeking to enter a contract with a qualified concessionaire or concessionaires under the service authorization of Conn. Gen. Stat. section 23-26, to provide bicycle rentals to the public.

Applicants do not need to operate at all locations listed; bids will be accepted for one location or several locations.

State Park Location Description.

DEEP has identified the following state parks as suitable for such rentals and optional shuttle services, subject to change by DEEP’s final determinations. Please refer to Attachment B for Concession Area Maps and Attachment XX for Site Specifications, which may be found in the Solicitation of the CTsource Bid Board.

East Region

1. Air Line State Park (North) Trail, Pomfret

a. Annual Visitation: 31,462 (nearest trail counter in Willimantic)

b. Area identified for bicycle rentals: “Pomfret Station” on Railroad Street, Pomfret Center, just off Route 44 near the junction of Route 169.

https://www.google.com/maps/place/Airline+Trail+Parking/@41.8616787,-71.9745973,2694m/data=!3m1!1e3!4m23!1m16!4m15!1m6!1m2!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!2sAirline+Trail+Parking,+Pomfret+Center,+CT+06259!2m2!1d-71.9621075!2d41.8673113!1m6!1m2!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!2sAirline+Trail+Parking,+Pomfret+Center,+CT+06259!2m2!1d-71.9621075!2d41.8673113!3e0!3m5!1s0x89e68299a1cc1e85:0xdd3389b7f1dd9ab4!8m2!3d41.8673113!4d-71.9621075!16s%2Fg%2F11f15cg2pl?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D

Department of Energy and Environmental Protection Page 11 of 50

c. Trail length: 50 miles (total), Northern Section includes Windham to Putnam (21 miles); non-contiguous section includes Thompson to Mass. State Line (6.6 miles).

d. Trail surface: mostly crushed stone

e. Areas identified for optional shuttle services:

• Pomfret Station on Railroad Street, Pomfret;

• Goodwin State Forest at Potter Road, Hampton;

• Jackson Street, Willimantic.

2. Air Line State Park (South) Trail, Hebron

a. Annual Visitation: 89,089 (nearest trail counter in East Hampton)

b. Area identified for bicycle rentals: Air Line State Park Trail Parking Lot

Hebron, 494 Route 85, Hebron; or Salmon River Park Parking, aka “Brownstone Parking Lot”, 208 River Road, Colchester.

c. Trail length: 34.6 miles (total), with seamless connection to Air Line North and Hop River Trail in Willimantic. The Southern Section includes Portland to Windham (31 miles); Colchester spur (3.6 miles).

d. Trail surface: mostly crushed stone

e. Areas identified for optional shuttle service:

• Air Line State Park Trail Parking Lot Hebron, 494 Route 85, Hebron;

• Salmon River Park Parking, aka “Brownstone Parking Lot”, 208 River

Road, Colchester;

• Smith Street Parking Lot, East Hampton

• Westchester Road/Route 149, Colchester

3. Hop River State Park Trail, Bolton

a. Annual Visitation: 86,749 (149,466 in Vernon)

b. Area identified for bicycle rentals: Bolton Notch State Park, US-Route 44, Bolton or DOT Park and Ride, US-Route 44 in Bolton LOT

c. Trail length: 20 miles (with seamless connection to the Air Line State Park

Trail in Willimantic)

d. Trail surface: mostly crushed stone

e. Areas identified for optional shuttle service:

• Bolton Notch State Park or DOT Park and Ride, Bolton;

• Vernon Rail Trail Parking Lot, 51 Church Street, Vernon;

• Monument Lane, Andover.

4. Moosup Valley State Park Trail, Sterling

a. Annual Visitation: N/A (there are no trail counters currently along this trail)

b. Area identified for bicycle rentals: Moosup Rail Trail Parking Industrial Park

Road in Sterling (mid-trail).

c. Trail length: 5.8 miles (with seamless connection to the 5-mile Coventry

Greenway/Trestle Trail in Rhode Island.

d. Trail surface: mostly crushed stone, some paved sections

e. Area identified for pick up and drop off shuttle services:

• Trailhead Parking Lot, Plainfield;

• Moosup Lot Parking: Route 14/Main Street, Moosup;

• Industrial Park Road, Sterling.

West Region

5. Stratton Brook State Park/Farmington River Trail, Simsbury https://www.google.com/maps/place/Airline+State+Park+Trail+Parking+Lot+Hebron/@41.6336111,-72.3473277,676m/data=!3m1!1e3!4m9!1m2!2m1!1s494+Connecticut+85,+Hebron,+CT!3m5!1s0x89e642bac5dcc7f5:0x8d50d2dc3d1e5fa9!8m2!3d41.6320789!4d-72.3438023!16s%2Fg%2F11dyp0h9_m?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Airline+State+Park+Trail+Parking+Lot+Hebron/@41.6336111,-72.3473277,676m/data=!3m1!1e3!4m9!1m2!2m1!1s494+Connecticut+85,+Hebron,+CT!3m5!1s0x89e642bac5dcc7f5:0x8d50d2dc3d1e5fa9!8m2!3d41.6320789!4d-72.3438023!16s%2Fg%2F11dyp0h9_m?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Salmon+River+Park,+Parking/@41.5838684,-72.428688,676m/data=!3m1!1e3!4m14!1m7!3m6!1s0x89e643ff611f6dc1:0x78e324700070decf!2s208+River+Rd,+Colchester,+CT+06415!3b1!8m2!3d41.5838684!4d-72.4261131!3m5!1s0x89e6434f25361357:0x15dbd0920be748be!8m2!3d41.5815968!4d-72.4253934!16s%2Fg%2F11syr7mbxs?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Salmon+River+Park,+Parking/@41.5838684,-72.428688,676m/data=!3m1!1e3!4m14!1m7!3m6!1s0x89e643ff611f6dc1:0x78e324700070decf!2s208+River+Rd,+Colchester,+CT+06415!3b1!8m2!3d41.5838684!4d-72.4261131!3m5!1s0x89e6434f25361357:0x15dbd0920be748be!8m2!3d41.5815968!4d-72.4253934!16s%2Fg%2F11syr7mbxs?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/dir/Bolton+Notch+State+Park,+Bolton,+CT+06043/@41.7895639,-72.4528461,674m/data=!3m1!1e3!4m17!1m7!3m6!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2sBolton+Notch+State+Park!8m2!3d41.7895639!4d-72.4502712!16s%2Fm%2F0pc30zz!4m8!1m0!1m5!1m1!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2m2!1d-72.4502712!2d41.7895639!3e0?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/dir/Bolton+Notch+State+Park,+Bolton,+CT+06043/@41.7895639,-72.4528461,674m/data=!3m1!1e3!4m17!1m7!3m6!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2sBolton+Notch+State+Park!8m2!3d41.7895639!4d-72.4502712!16s%2Fm%2F0pc30zz!4m8!1m0!1m5!1m1!1s0x89e658bf85f16c2b:0xebea39cac21356ae!2m2!1d-72.4502712!2d41.7895639!3e0?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Moosup+Rail+Trail+Parking/@41.709155,-71.8299317,169m/data=!3m1!1e3!4m15!1m8!3m7!1s0x89e5d333b9e2477d:0x60428a0cbc7a0e5!2sIndustrial+Park+Rd,+Sterling,+CT+06377!3b1!8m2!3d41.7114584!4d-71.8243972!16s%2Fg%2F1td0621h!3m5!1s0x89e5d30071a78441:0x224eb5329d2fe00e!8m2!3d41.7090205!4d-71.8293526!16s%2Fg%2F11x0l4sk4z?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Moosup+Rail+Trail+Parking/@41.709155,-71.8299317,169m/data=!3m1!1e3!4m15!1m8!3m7!1s0x89e5d333b9e2477d:0x60428a0cbc7a0e5!2sIndustrial+Park+Rd,+Sterling,+CT+06377!3b1!8m2!3d41.7114584!4d-71.8243972!16s%2Fg%2F1td0621h!3m5!1s0x89e5d30071a78441:0x224eb5329d2fe00e!8m2!3d41.7090205!4d-71.8293526!16s%2Fg%2F11x0l4sk4z?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D

Department of Energy and Environmental Protection Page 12 of 50

a. Annual Visitation: 184,719 (nearest trail counter in Cheshire)

b. Area identified for bicycle rentals: Stratton Brook State Park in Simsbury, near Nature Center and swimming area.

c. Trail length: 16-mile Farmington River Trail runs through the park with seamless connections with the 22-mile Farmington Canal Heritage Trail.

Northern section (22 mile) includes Granby, East Granby, Farmington, Avon, Simsbury, Unionville, Collinsville, Burlington, and Canton, with connection to Westfield, MA. Southern section (25.8-mile) includes Hamden, Cheshire, and New Haven.

d. Trail surface: Various: crushed stone sections, dirt sections, share the road sections, pavement in sections.

e. Area identified for pick up and drop off shuttle services:

• Stratton Brook State Park, Simsbury,

• Iron Horse Boulevard, Simsbury;

• Brookvale Park, Hamden.

C. SCOPE OF SERVICE DESCRIPTION

1. Service Expectations

The concessionaire will be expected to enter into a three-year contract (2027-2029) with the DEEP for the right to provide bicycle rentals to the general public, at one or more of the state parks listed above. With mutual consent of the parties, said contract may be extended without further competition for a period of less than or equal to the original term of three

(3) years.

The concessionaire will be solely responsible for all aspects of the concession operation. The concessionaire will provide all personnel, equipment, and supplies needed to operate the concession, keep complete records of the concession operation, prepare and maintain all facilities, keep the concession area clean, and remove all trash and recyclable materials from the premises. The concessionaire will comply with all applicable federal, state, and municipal laws and regulations for the operation of bicycle rentals and optional shuttle services. Historically, the DEEP does not provide direct support for the concession:

materially, financially, logistically, or otherwise. The concessionaire is expected to be operationally self-sufficient. However, the DEEP will publicize the concession to the extent of its available resources.

More specifically, the concessionaire responsibilities and services include:

a. The Concessionaire shall be responsible for acquisition, storage, inspection, maintenance and rental of products along with customer relations, sales and operations.

b. General Maintenance to the facilities and grounds. The Concessionaire shall be responsible for maintaining the Concession areas in a clean and orderly manner.

Representatives of the Commissioner may inspect the Concession areas at any time.

c. Equipment Expectations: Provide all equipment necessary to operate the concession. All rental equipment shall be continuously maintained and serviced during the entire term of this contract. In accordance with all relevant standards and best practices, the concessionaire will be responsible for maintenance, repair or replacement of any necessary equipment.

https://www.google.com/maps/place/Stratton+Brook+State+Park/@41.8667106,-72.8373678,586m/data=!3m1!1e3!4m6!3m5!1s0x89e7a9a40fa79851:0x13cdfa1f2a74cd6c!8m2!3d41.8683339!4d-72.8353878!16s%2Fm%2F0pcty2q?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D https://www.google.com/maps/place/Stratton+Brook+State+Park/@41.8667106,-72.8373678,586m/data=!3m1!1e3!4m6!3m5!1s0x89e7a9a40fa79851:0x13cdfa1f2a74cd6c!8m2!3d41.8683339!4d-72.8353878!16s%2Fm%2F0pcty2q?entry=ttu&g_ep=EgoyMDI2MDkwMi4wIKXMDSoASAFQAw%3D%3D

Department of Energy and Environmental Protection Page 13 of 50

Equipment shall include, but is not limited to, traditional bicycles appropriate for the trails and surfaces, helmets, water bottle holders, emergency tire repair kits and bike locks.

Bicycles must have the appropriate lights and reflectors required by the manufacturer. Only bicycles that are legal to use on linear State Park Trails will be allowed to be rented.

Of the available e-bikes, only Class 1/Level 1 (pedal assist) e-bikes are envisioned for this service. The use of e-bikes on state land is set by state law under CGS 14-1, CGS 14- 289(k), 14-286(d).

By law, an electric bike (e-bike) is a bicycle that (1) has operable foot pedals and an electric motor of less than 750 watts and (2) qualifies as a Class 1, Class 2 or Class 3, regulated under CGS 14-1.

The legal definition of Class 1/Level 1 includes:

• Motor type: Pedal-assist only (no throttle). The motor only engages when the rider is actively pedaling.

• Speed limit: The motor must automatically disengage when the e-bike reaches 20 mph or when the rider stops pedaling.

• Wattage limit: The motor must be 750 watts or less.

• Labeling: Manufacturers and sellers must affix a conspicuous label in at least 9-point font stating the e-bike’s class, top speed and motor wattage.

All bicycles shall have clear markings (color or text) to designate they are part of a rental fleet, such as same color/design or a ‘license plate’ off the saddle.

Additionally, the concessionaire:

• Shall require, provide and properly fit customers without bicycle helmets:

Connecticut law (PA 93-286) mandates that businesses renting bicycles provide helmets for free for children under 16, unless they already possess a helmet. The concessionaire shall have adult helmets available for rental. The provided helmets must meet the safety standards set by either the ANSI (American National Standards Institute) or the Snell Memorial Foundation.

• Shall supply a temporary tent or travel trailer for office operations.

• If no existing facilities are available, concessionaire shall supply fully serviced portable toilets at the recreation area that shall be serviced on a regular basis at the concessionaire’s sole expense. The location of the portable toilet(s) must be coordinated with the Park Supervisor prior to delivery. Currently, only Stratton Brook State Park has working facilities.

• Shall be responsible for collecting litter and trash generated by the operation that shall be serviced (removed) on a regular basis.

• Shall maintain the grounds of the park where concession operations takes place in a safe and orderly manner.

• Shall keep office equipment in working order to run daily operations.

• May provide a vehicle with trailer or racks to move equipment (bicycles) and people to and from specified locations along the trail(s). Vehicles providing shuttle services must be clearly marked as such. An adequate amount of vehicles shall be in service

Department of Energy and Environmental Protection Page 14 of 50 to provide regular services to customers. Shuttles may only pick up and drop off passengers and equipment at designated State Park concession area locations.

d. Emergency Action Plan: Upon Execution of this contract, the Concessionaire shall provide to DEEP’s Division of State Parks a copy of an “Emergency Action Plan” that addresses the safety of patrons while on bicycles rented by the Concessionaire.

e. Bicycle Safety. Orientation and instruction to the customer must be provided by the concessionaire. Specifically:

• Instructions on how to operate the equipment, including proper helmet fitting, inflating tires, gear shifting, proper braking, safety guidelines and speed limits on trails and information about local trails, crossings and general rules of the road, must be included as part of the rental agreement and operations.

• Regular maintenance, including at minimum:

o Before every rental: check tire air pressure; handlebar, headset, brakes and cables; seat post and saddle; and have customers take the bicycle for a test ride.

o After every rental: inspect tires, wheels, pedals, and shift levers and wipe bike frame and chain, sanitize and clean helmets between uses.

o Weekly: check brake pads, inspect and tighten crankset, wipe down chainrings, cassette, and pulleys.

o Monthly: inspect for bent components, full cleaning including the drivetrain;

lubricate all brake levers, derailers, and cables. Perform any other maintenance that is recommended by the manufacturer.

o If applicable, for e-bikes (Level 1, pedal-assist only), including at minimum:

Check the battery, inspect the tires, grease all bearings, examine the suspension, fix any loose parts, clean the drivetrain, clean the bike.

Perform any other maintenance that is recommended by the manufacturer.

• All hired employees shall be thoroughly trained and shall review the concessionaire’s written safety programs in their orientation. This safety orientation shall include the Concessionaire’s Emergency Action Plan, Accident Prevention Plan, Blood borne pathogens/exposure Control Plan, and Personal Protection Equipment Plan.

• The concessionaire shall provide the following to all participants:

o Waiver with detailed hazards, liabilities, responsibilities that all participants shall sign prior to entering the trail.

o Written and verbal safety instructions to each participant prior to entering the trail.

o Basic wildlife education as appropriate for rentals

• The concessionaire shall also conduct up-to-date weather patterns monitoring and will close the operation when necessary.

e. Prices and Posting: The concessionaire is expected to provide in writing pricing for DEEP’s review and approval of all commodities available for rent to the public including;

• The Concessionaire shall submit, in writing, an annual price list for all rental equipment to the Commissioner for approval no later than April 1 of each year during the term of the contract. Submit in writing annually any price adjustments of rental equipment by April 1st for Commissioner of DEEP approval.

• Post prices of all items for rent including on their social media webpages and on site in full and open view of the public while the concession is open.

Department of Energy and Environmental Protection Page 15 of 50

f. Prohibited Articles: No intoxicating beverages, tobacco products or illegal/illicit articles of any kind shall be kept, sold, given away, advertised or used in or about the premises. The sale of glass bottled goods is also prohibited.

g. Licenses, Permits and Taxes: During the term of the contract the Concessionaire shall, at its sole expense pay all taxes and license fees associated with concession operations that shall accrue or become due under the laws of the United States, the State of Connecticut, or the Municipal Code of the Town of the respective Park location. Be responsible for obtaining all necessary licenses, permits, certifications, inspections and other such items under the laws of the United States, the State of Connecticut, or the Municipal Code of the respective park Town location. Upon request by DEEP provide proof of such documentation.

h. Payment: The successful respondents for each location, as concessionaires, shall agree to pay to DEEP a minimum rent of $2,000 for each location. The concessionaire may include additional payment(s) to DEEP as part of their proposal (such as a percentage of gross revenue, etc.). The total payment to DEEP shall be evaluated annually during the month of September and may be subject to an increase for an amount not more than 10% of annual rent and/or percentage of gross revenue as applicable. Any increase shall go into effect in May of the following year.

j. Advertising: The concessionaire shall be responsible for any advertising and signage for the concession and shall submit to DEEP for approval prior to posting. DEEP will publicize the concession to the extent of its available resources.

k. Equipment Storage: The Concessionaire is expected to provide and maintain a secure and temporary storage for all equipment left on-site when the concessions are closed.