December 2018 Auction.pdf

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue Needham, MA 02492

December, 2018

DISPOSAL OF SURPLUS

Town of Needham

School Department

The Needham School Committee will hold a public auction on Wednesday, December 12, 2018 from 3:45 – 4:15 PM to dispose of surplus computer equipment from the Information Technology Center, 120 Broadmeadow Road, Needham, MA 02492.

Items for sale will be available for inspection on Wednesday, December 12, 2018 at 3:15 PM, at 120 Broadmeadow Road, Needham MA 02492. Items will not be sold during this inspection preview period. All potential purchasers are invited, but not required, to attend the preview inspection. Potential purchasers should meet in the front lobby of the school, to register as visitors.

Rules for the auction will be distributed. All bids must be accompanied by a signed non-collusion form. All items must be taken off the premises by the next school day Thursday, December 13, 2018 between 3:30 PM and 8:00 PM and purchaser bears all cost for removal.

The list of items for disposal includes, but is not limited to: Computers, Printers, Point of Sale Personal Computers and Television Studio equipment. A listing of disposal items also available for review from the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham MA 02492. Some items may be disposed of internally to Town of Needham government offices, and may not be available for sale at public auction.

The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee determines that cancellation or rejection is in the best interests of the District.

Daniel E. Gutekanst Superintendent of Schools Town of Needham Needham, Massachusetts

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue Needham, MA 02492

December, 2018

Notice of Sale of Surplus Equipment

I. INFORMATION & INSTRUCTIONS TO PURCHASERS

1. Questions:

Purchasers must read these specifications carefully. Questions about the specifications shall be submitted phone, fax or email to:

Melane Bisbas School Business and Operations Coordinator Needham Public Schools 1330 Highland Avenue Needham, MA 02492 Email: Melane _Bisbas@Needham.k12.ma.us Telephone: (781) 455-0400 Ext. 11204 Fax: (781) 455-0434

2. Inspection of Furniture and Equipment Prior to Sale(Preview)

Items for sale will be available for inspection on Wednesday, December 12, 2018 starting at 3:15 PM, at 120 Broadmeadow Road, Needham MA 02492. All potential purchasers are invited, but not required, to attend the preview. Potential purchasers should meet in the front lobby of the school.

3. Terms and Conditions of Sale:

A. Items will be available for purchase beginning Wednesday, December 12, 2018, at 3:45 PM. The sale will end at 4:15 PM. The sale will take place at the Broadmeadow Elementary School, 120 Broadmeadow Road, Needham, MA, 02492.

B. All sales are final.

C. All items are sold in “as is” condition.

D. Purchasers are responsible to make payment for all purchases at the time of sale. All items purchased will be removed from the premises by the purchaser by the next school day, between the hours of 3:30 PM and 8:00 PM Thursday, December 13, 2018. Items will not be removed during the school day. Items not removed by 8:00 PM on December 13, 2018, will be disposed of by the Needham Public Schools, with no refund to the buyer.

E. Arrangements of exact time will be made with the Assistant Administrator of IT Services, with the intention of avoiding school hours at Broadmeadow School.

F. Payments for purchases can be made by: cash, check, money order or bank check payable to the

Needham Public Schools. Credit cards will not be accepted.

G. The surplus equipment will be sold to the responsive purchaser offering the highest price for the items offered for sale herein. All items will be sold as one lot. Offer forms and envelopes will be available for bidders to submit their best offer, all bids will be opened at 4:15 PM.

H. The Needham Public Schools reserves the right to reject any and all offers to purchase and to dispose of the items through a negotiated sale, provided that the negotiated sale price is higher than the highest price received from a responsive purchaser. If two bidders bid the same price, the winning bidder will be determined through a coin toss.

I. If two (2) or more purchasers want to purchase the same item, the item will be sold to the potential purchaser with the highest price, meeting all of the terms and conditions of this notice of sale.

J. All purchasers will be required to sign a non-collusion form, a copy of which is attached as Exhibit A herein.

K. Needham Public Schools reserves the right to reject, in whole or in part, any or all offers to purchase, if doing so serves the best interest of the School Department.

II. GENERAL INFORMATION

The following items are offered for sale as one lot.

Apple 17" Desktops (60+) Apple 20" Desktops (100+) Apple 13" Laptops (25+) Printers (12+) Point of Sale Computers (6+) Assorted Computer Peripherals Assorted Network Equipment Assorted AV Equipment TV Studio Equipment

Massachusetts General Law, Chapter 701 of the Acts of 1983 requires that bidders certify as follows:

The undersigned certifies under the pains and penalties of perjury that this purchase has been made and submitted in good faith and without collusion or fraud with any person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals.

Signature of Individual Submitting Purchase Proposal

Print name of Person Signing Purchase Proposal

Name of Business or Entity

Date Signed

Needham Public Schools Offer to Purchase Equipment

I, ________________________________________________________, offer to purchase the following items from the Needham Public Schools:

All items are sold based on the terms and conditions in the Notice of Sale and in “as is” condition. All sales are final. Furniture and equipment purchases must be removed from the premises between 3:30 PM and 8:00 PM on Thursday, December 13, 2018. Items no removed by 8:00PM will be disposed of by the Needham Public Schools with no refund to the buyer.

The purchase price for the above items is: $___________________________________________

Total Purchase Price (in Longhand): ____________________________________________

The undersigned hereby acknowledges receipt of the abovementioned furniture or equipment, based upon the terms and conditions of the Notice of Sale.

Signature

Name

Company/Organization Name (If Applicable)

Address

Phone Number