Debris Truck bid 2026.docx

INVITATION TO BID

PURCHASING DEPARTMENT

P.O. BOX 1349

327 NORTH ASHLEY ST.

VALDOSTA, GEORGIA 31601

#LC-2026-700

FOR: New 2026 Debris Truck OPENING DATE: April 13, 2026 TIME: 10:00 am EST

Amy Woods, Finance Department

(229) 671-2527 P/(229) 671-5222 F

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish Lowndes County with the following requisitioned equipment/service, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact specifications of the equipment/service proposed.

The bidder agrees that Lowndes County reserves the right to waive technicalities and to reject any or all bids.

If you have any questions, please call the phone number listed on the cover page.

Depending upon the purchase price, the Purchasing Agent or Lowndes County Board of Commissioners will make the final decision of purchase.

All sealed bids must have the Bid Number and Name of Vendor submitting the bid located on the front of the envelope. Sealed bids are due and opened on the date and time listed on the front cover page.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED!

Invoices are paid on a net 30 basis.

Any price(s) bid by dealer/vendor on any items offered to the Lowndes County shall be the price effective at the date of delivery.

No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

Addendum(s) issued in a bid must be acknowledged and submitted with the original bid package.

All Shipping is to be FOB Valdosta, GA 31601 and included in the total price unless otherwise stated in the bid document.

INSTRUCTIONS TO BIDDERS

1. Bids must be made upon the form of the proposal if attached hereto. If there is not a form attached, please submit the proposal/bid on your company letterhead in a design/layout that will best suit the price and information that the County has requested. The following information should be listed legibly on the outside of the sealed envelope: 1. Name of vendor submitting the bid. 2. Bid number and Title located on the cover page of the Bid Package. Bids may be mailed or hand delivered ONLY to the Purchasing Department of Lowndes County, located at, 327 North Ashley Street, 3rd floor, Valdosta, GA 31601. In the event you choose to mail your proposal, it should be mailed to Amy Woods, Finance Department, 327 North Ashley Street, Valdosta, GA 31601. Emailed or faxed bids will not be accepted. No Exceptions!

2. No bidder will be allowed to withdraw his bid for any reason whatsoever after the bids have been opened unless otherwise stated in the specifications.

3. The following specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted would not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. Lowndes County reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Counties under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. The names of a certain brand, make, or definite specifications are to demote quality standard of the article desired. The County does not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

6. The award of the contract will be awarded to the lowest responsible bidder taking into consideration quality performance, the time specified in the specifications for the performance of the contract, provision of needed and unneeded features, usefulness to the using department, whether bidder meets guidelines set forth in the specifications, and prior County experience.

7. Unless otherwise specifically stated in the SPECIFICATIONS, any item that the county has sent out for bid(s) must be NEW equipment with the latest technology available. No remanufactured item will be accepted unless stated otherwise in the bid specifications.

MINIMUM SPECIFICATIONS FOR ONE NEW 2026 YEAR MODEL DEBRIS HAULER TRUCK FOR THE LOWNDES COUNTY PUBLIC WORKS ARE LISTED BELOW. Lowndes County will purchase the entire truck unit from One Vendor and it must be delivered Fully assembled to the Public Works Building.

Check each line if you meet the requested requirement or list the difference if you don’t.

· CAB

· ENGINE

A. Diesel min 500 HP. ____________________

TRANSMISSION

A. Allison 450 6-speed automatic ____________________

B. 79,220 GVQ

· ELECTRICAL

· STEERING

A. Full-power steering. ____________________

· BRAKES

A. 4-Wheel ABS disc power brakes. ____________________

· COLOR

A. White ____________________

· HYDRAULICS

A. 22’ Telescoping Boom.

12,000 lb. lift capacity, continuous rotation, mechanical controls, LED lighted boom and debris Grapple ____________________

· BODY

A. 80 CY with strobes 40,000lbs ___________________

TRAILER

A. 85 CY with strobes, minimum 40.000lb capacity ______________

· MISCELLANEOUS

D. 79,220 GVQ 5-year 100,000 Warranty ______________________

QUESTIONS

Questions concerning the specifications listed above need to be submitted to Amy Woods at amy.woods@lowndescounty.com by March 31, 2026. Answers will be emailed out to all vendors. Absolutely no questions will be allowed after this date.

PROPOSAL

We/I have examined the specifications and agree to furnish Lowndes County with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet. The County will purchase one truck.

We/I propose to furnish Lowndes County with said equipment/service for Equipment manufacture and model proposed: _______________________

****ENCLOSE COPY OF MANUFACTURE’S SPECIFICATIONS OF THE MODEL PROPOSED. ***

PURCHASE PRICE FOR ONE TRUCK -$_____________

Email address __________________________________________

Title: ____________________________ Date: ____________________

Phone #: _________________________ Fax #: ___________________

Firm Name: __________________________________________________

Firm Address: _________________________________________________ image1.png