DDVM PWS 23 June 23-DRAFT.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

DEPLOYMENT/DISTRIBUTION AND VEHICLE MANAGEMENT

19 APR 2023

SECTION 1 - DESCRIPTION OF SERVICES - GENERAL INFORMATION

1.1. SCOPE OF WORK. Contractor shall furnish all labor, supervision, facilities, vehicles, equipment, tools, materials, and other items and services (except those identified as Government furnished) to perform deployments/distribution and vehicle management services at Wright-Patterson Air Force Base (WPAFB), other locations throughout the state of Ohio, and some locations in other states supported by WPAFB; specific locations are identified in each section of this Performance Work Statement (PWS).

Contractor shall provide services for the host organization, tenant organizations listed, and any others as directed by the CO. Contractor shall perform in accordance with (IAW) terms and conditions of the contract and to standards specified herein and directives listed. Locations and estimated quantities of work are listed throughout each section and appendices. Services the contractor shall perform are listed under each functional heading and are specified in corresponding sections of this PWS.

• Distribution – Section 2

• Ground Transportation

Contractor-Provided Vehicles Vehicle Wash Facility Operator Records/Licensing/Training

• Passenger and Cargo Movement Special Events United States Air Force School of Aerospace Medicine (USAFSAM) National Museum of the United States Air Force (NMUSAF) Documented Cargo Other Requirements

• Personal Property – Section 3 Counseling Quality Control

• Small Air Terminal and Passenger Movement – Section 4 Passenger Movement Small Air Terminal Operations

• Vehicle Management – Section 5

1.2. HOURS OF OPERATION.

1.2.1. Normal Working Hours. Contractor shall perform work during the hours as outlined in each PWS section. Prior to any changes to hours of operation, contractor shall submit a request to CO for approval.

1.2.1.1. Contractor may be required to work extended hours to accomplish timely completion of work at no additional cost to the Government.

1.2.2. Expanded Hours. The Contractor shall perform services after normal working hours up to twenty-four (24) hours per day, seven days per week (24/7) as requested to support mission requirements upon implementation of contingency plans and during surges, emergencies, disasters, deployments, exercises, or Continuation of Essential Department of Defense Contractor Services during crises. The Contractor shall respond within one (1) hour (or as otherwise specified in each functional-specific section of the PWS) after notification of a requirement for after hours or expanded hours support.

1.2.3. Recognized Holidays. The following Federal holidays are observed at WPAFB: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor is not required to provide services on Federal holidays, except as required to support mission requirements during expanded hours as described in Para 1.2.2.

1.2.4. Continuation of Essential Contractor Services. To ensure continuation of essential Contractor services under all circumstances, Base Operations aircrew/passenger support function as depicted within paragraph 2.1.16. is hereby designated as Mission Essential. There may be times when real world conditions dictate some, or all, Contractor services elevated to designation as Mission Essential; examples (snow removal, HUREVAC support, elevated FPCONs, etc.). Required support for Wing Plan(s) execution are designated as essential Contractor service as defined in Defense Acquisition Regulation Systems (DFARS) 252.237-7023, Continuation of Essential Contractor Services. Contractor shall be responsible for performing those services identified as essential Contractor services during crisis situations as directed by the CO per DFARS regulation.

1.2.4.1. Continuation of Contractor Services During Base Exercises, Local Emergencies or Contingencies, and Implementation of Local Contingency Plans. It is determined that the Contractor shall perform during and/or in support of base exercises, local emergencies, or contingencies and implementation of local contingency plans. CO shall notify Contractor in the event Contractor is relieved from performing any services during base exercises, local emergencies, contingencies, or implementation of local contingency plans.

1.2.4.2. Deployment, Disaster Preparedness, Exercises, Support Plans and Other Contingencies.

Contractor shall support activation and exercise of contingency plans and surge requirements. Plans and annexes shall be reviewed and updated as required.

1.2.4.2.1. Contractor shall adhere to priorities established by CO when activation or exercise of multiple contingency plans generate conflicting support requirements. Contractor shall not curtail normal daily requirements without prior approval of CO.

1.2.4.2.2. Contractor shall operate a Ground Transportation Function as required to support base exercises or whenever Base Deployment Plan is implemented. Estimated man-hours are identified in Appendix A-1.

1.2.5. GOVERNMENT PERFORMANCE OF SERVICE DURING LABOR STRIKES. Because the services called for under this contract are of critical importance to the Air Force, the Government reserves the right to take over performance of these services in the event of a labor strike by the Contractor’s employees. In such an event, the services will be performed exclusively by Air Force employees and not a mix of Air Force and non-striking Contractor employees. Under such circumstances, and at the direction of the CO, the Contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with Government performance. The Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for the additional costs to the Contractor for use of such property.

1.3. CONTRACTOR PERSONNEL.

1.3.1. Contractor Management Team. Contractor shall provide a primary and alternate representative to manage and oversee performance of work. Names of primary and alternate (who shall act for primary representative in his/her absence) shall be designated in writing to the CO. Contractor shall provide telephone numbers for primary and alternate representatives where these persons may be contacted before, during, or after normal work hours. Representatives shall be able to read, write, speak, and understand English fluently. Representatives shall have full authority to act for Contractor on the installation and possess full contractual signatory authority.

1.3.1.1. During normal duty hours, primary representative or alternate shall be available within one hour to meet in person with government personnel designated by the CO to discuss problem areas. After normal duty hours, primary representative or alternate shall be available within two hours of verbal notification.

1.3.1.2. Contractor shall participate in quality improvement initiatives, meetings, and seminars as requested by the CO.

1.3.2. Contractor Employees. Contractor shall not employ persons if such employee is identified to Contractor by CO as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population. Contractor employees shall be able to read, write, speak, and understand English fluently.

1.3.2.1. Contractor shall not employ any person who is an employee of the United States Government if employment of that person would create a conflict of interest. Additionally, Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, Joint Ethics Regulations (JER).

Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to policies contained in AFI 64-106, Contractor Labor Relations Activities.

1.3.2.2. Contractor is cautioned that off-duty active military personnel may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.3.2.3. Contractor shall not employ off-duty Contracting Officer Representatives (COR) who are surveilling any contracts/subcontracts awarded to Contractor.

1.3.2.4. Contractor shall require employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor shall require contractor personnel to appropriately identify themselves as contractor employees during telephone conversations and in written correspondence.

1.3.2.5. Contractor’s employees shall have current and valid certifications or licenses, as applicable to work requirements, before starting work under this contract. An AF Form 483, Certificate of Competency, is required for contractor employees operating vehicles on flight line. Hazardous Material endorsement is required IAW applicable federal and state drivers licensing requirements for Contractor drivers operating vehicles carrying HM. Welding executed on nuclear-certified vehicles/equipment shall be performed by a certified welder. Mechanics performing repairs, recovery, and recycling on vehicular air conditioning systems shall be certified and only use equipment certified by the Environmental Protection Agency.

1.3.2.6. Contractor employees assigned to operate Government vehicles shall maintain a valid state driver’s license and be certified by the Contractor, at Contractor’s expense, as being fully qualified to operate vehicles/equipment to which they are assigned. Contractor shall document all operator qualifications and provide a letter that lists personnel and individual qualifications to Operator Records and Licensing (OR&L), COR, and CO before any employee engages in any mode of vehicle/equipment operation IAW AFMAN 24-306, paragraph 3.10. Contractor shall keep letter current.

1.3.2.7. Contractor personnel shall comply with WPAFBI 31-218, Installation Traffic and Parking Code, as it pertains to operation of privately owned vehicles on WPAFB.

1.3.2.8. Contractor personnel shall comply with Air Force tobacco use policy as specified in AFI 48-104, Tobacco Free Living, and local directives.

1.3.2.9. Contractor personnel shall present a neat, clean, and professional appearance always, unless precluded by assigned work. All contractor employees shall be easily recognized as a contractor employee by wearing contractor-provided name tags/badges depicting company name, employee’s name, and employee’s title and section. Name tags/badges shall be displayed on the outer clothing in such a way as to always be visible and do not pose a safety or Foreign Object Damage (FOD) hazard.

1.3.2.9.1. Personnel operating vehicles or exposed to aircraft traffic on flight-line during hours of darkness or periods of reduced visibility shall wear reflective accessories and/or clothing IAW DAFMAN 91-203.

1.3.2.9.2. Ground Transportation drivers will wear a white shirt/blouse and gray pant/skirt uniform which Contractor shall provide.

1.3.2.9.2.1. Optional uniform combinations may be authorized. Contractor shall provide suggested alternate uniform combinations to COR and CO for coordination/approval prior to wear.

1.3.2.9.2.2. Contractor shall provide Distinguished Visitor (DV) driver uniforms, consisting of paragraph

1.3.2.9.2. and coordinating coat, tie, and belt. Shoes shall be clean, polished, and worn with socks or hose. Optional uniforms are NOT authorized.

1.3.2.9.3. Office personnel performing duties under this contract shall not wear sweat suits, warm-up suits, halter-tops, shorts or other abbreviated attire, or flip flops. When ambient temperature exceeds 80 degrees Fahrenheit, contractor personnel assigned to warehousing functions (excluding vehicle maintenance) may wear shorts. Shorts shall be conservative in nature and present a professional image.

Cut off pants and/or work out clothing are not an acceptable substitution for shorts.

1.3.2.10. Meetings. Contractor shall attend and participate in all scheduled and unscheduled meetings and/or briefings as requested/required.

1.3.3. Security Requirements.

1.3.3.1. Contractor shall possess a Facility Clearance Level (FCL) of Secret. This contract requires performance at a Government location in the U.S. At least 30 days prior to beginning operations, Contractor shall provide the Information Protection Office shown in the distribution block of the DD Form 254 with all required information IAW AFFARS 5352.204-9000, Notification of Government Security Activities.

1.3.3.2. Contractor employees shall comply with security requirements imposed by the Base Commander at all times while on the installation. Contractor shall provide an initial employee personnel listing, with names and social security numbers, to the LRS Security Assistant (SA) 30 days prior to contract start date for initial vetting. All employees shall in-process with the SA. All contract employees shall have or be eligible for a favorable suitability determination based on a T-1 investigation or equivalent. Contractor employees shall be submitted for suitability investigations by the SA. All contractor employees requiring access to a controlled/restricted area must have a favorably adjudicated T-1 investigation.

1.3.3.3. Safeguarding Classified Information. Contractor employees requiring access to classified information shall have Secret eligibility based on a T-3 investigation or equivalent. Contractor employees shall be submitted for security investigations by the Facility Security Officer (FSO). Contractor shall conform to provisions of Code of Federal Regulations (CFR), Title 32, Subtitle A, Chapter I, Subchapter D, Part 117, National Industrial Security Program Operating Manual (NISPOM). Contractor shall only give access to classified information or material to those with proper security clearance, a valid need to know, and a signed SF 312, Classified Information Nondisclosure Agreement, on file.

1.3.3.4. Controlled Unclassified Information. Contractor shall comply with DoDI 5200.48, Controlled Unclassified Information and DoDI 5200.48_DAFI 16-1403 Controlled Unclassified Information for identification, protection, training, and out-processing requirements for contractor employees. Contractor shall comply with DoDM 5400.7_Air Force Manual 33‑302, Freedom of Information Act (FOIA) Program, requirements.

1.3.3.5. Operations Security. Contractor shall comply with AFI 10-701, Operations Security (OPSEC).

Contractor shall follow Government organization’s OPSEC plan and utilize Government Critical Information List (CIL). SA shall provide initial and recurring OPSEC training to contractor employees assigned to this contract.

1.3.3.6. Contractor shall appoint a security focal point (SFP) who shall provide contractor employee training required by the NISPOM. SA shall provide initial and recurring security training to contract employees assigned to this contract, as well as resource protection training IAW AFMAN 31-101V1, Integrated Defense Planning, to personnel requiring access to controlled/restricted areas.

1.3.3.6.1. Contractor SFP shall maintain a current listing of Contractor’s employees to include employee name, social security number, date and place of birth, and security clearance level. Listing shall be provided to the SA NLT fifth duty day of each new quarter (Jan, Apr, Jul, Oct).

1.3.3.7. Contractor shall comply with all Force Protection Conditions (FPCON) and implement Random Antiterrorism Measures (RAM) as directed by the Government.

1.3.3.8. Contractor shall sign an agreement stipulating security requirements of this contract as provided for in DoDM5220.22V2_AFMAN16-1406V2, National Industrial Security Program: Industrial Security Procedures for Government Activities. The following provisions of NISPOM shall apply: Chapters 1, 2, 3, 4, 5, 6, and 7.

1.3.4. Employee Training.

1.3.4.1. Contractor employees shall be fully trained. Contractor personnel shall remain proficient and current in their areas of responsibility. Additional training required due to loss of employee proficiency in their specialized duty function shall be at expense of Contractor and shall be completed prior to resuming duties. Contractor shall obtain required training at their own expense except for training specified as Government furnished in this PWS.

1.3.4.1.1. Expenses incurred for periodic training are the responsibility of the Contractor. In the event centrally funded AF-unique training courses are requested by the Government through the MAJCOM and funded seats are available to the contractor, only travel and per diem costs associated with these courses shall be the Contractor’s responsibility. When funded seats are not available, course costs including travel and per diem costs associated with these courses shall be the contractor’s responsibility.

1.3.4.2. Government may request Contractor attend Government-provided informal/formal training, including Computer Based Training (CBT). Contractor shall complete/attend Government-provided training as requested.

1.3.4.3. Contractor employees who monitor environmental and/or HM shall attend Government-provided training prior to monitoring. Contractor shall schedule and obtain follow-on training as required.

1.3.4.4. Contractor shall provide vehicle operators training in protocol matters such as how to handle Distinguished Visitors (DVs), including those from foreign countries.

1.3.4.5. Government shall provide technical training for new equipment or new technologies specified for use in performance of the contract as determined by COR and CO. Training shall be provided to an initial cadre of contractor personnel identified by the Contractor and validated by the COR. Training will be provided to a minimum of one contractor employee but will not exceed 10% of total contractor employees assigned to the contract. This initial cadre shall provide on-the-job training to the remainder of Contractor’s employees and Government employees as required. When recommended by the COR and approved by the CO, training classes for the initial cadre will be provided at Government’s expense. Per diem and travel costs shall be at Contractor’s expense.

1.3.5. Key Personnel Qualification Requirements

1.3.5.1. (SS-1-X) Key personnel qualification minimum requirements are provided and shall be maintained throughout entire contract. Below is a description of type of experience required for each key position.

Min Yrs.

Position of Exp Discipline Experience

Project Manager 6 Air Force Deployments/Distribution and Vehicle Management with two years as Project Manager.

Quality Manager 4 Two years management with two years quality control.

Transportation Manager 6 Three years traffic management; two years cargo movement; one year passenger travel.

Materiel Handler Focal Point 4 Air Transportation experience with three years in leadership role

Personal Property Focal Point 4 Personal Property experience with three years in leadership role.

Vehicle Fleet Manager 6 Vehicle fleet maintenance with two years in management position.

Vehicle Maintenance Repair 6 Vehicle fleet maintenance with two years Quality Assurance Evaluator Quality Assurance – Master ASE certified on automobiles, medium-heavy trucks (military fleet maintenance preferred).

Fleet Management and Analysis (FM&A) Focal Point 6 Air Force FM&A specialty (recent and verifiable) with three years as supervisor.

Fire/Refueling Maintenance Focal Point 6 Fire truck and Refueling vehicle maintenance (recent and verifiable).

Ground Transportation Manager 4 Ground Trans Operations Center, Support, Training, Validation, and Operations with 2 years management.

Inbound/Documented Cargo Focal Point 4 Air Force Transportation Receiving and Documented Cargo function; Integrated Logistics System Supply(ILS-S) and Cargo Movement Operations System (CMOS) recent and verifiable.

NOTE: Key positions shall not be cross utilized. Each key position shall be filled by an individual vetted for approval by CO prior to executing functions of position.

1.3.5.1.1. Project Manager. Requires knowledge of all aspects of Deployments/Distribution and Vehicle Management, to include labor and contractual negotiations, hiring and placing of qualified personnel, scheduling workload, developing programs and procedures to assure surge or disaster requirements, coordination with on base support, preparation of official correspondence, ability to evaluate suggestions IAW directives, and knowledge of chain of command and protocol. Manager is ultimately responsible for all aspects of contract performance and compliance with fire, safety, and environmental protection requirements.

1.3.5.1.2. Vehicle Fleet Manager. Requires knowledge in labor agreements and assignment of qualified personnel pertaining to job skills. Required to develop programs and methods that promote safety and environmental protection in performance and accomplishments of tasks. Individual shall have background in management, maintenance, procurement and processing parts, and repair of Air Force vehicles and equipment.

1.3.5.1.3. Transportation Manager. Requires knowledge in transportation management. Accountable for information systems such as, but not limited to, Enhanced Transportation Operational Personal Property Standard System (eTOPS), Defense Personnel Property Program (DP3), Global Air Transportation Execution System (GATES), and CMOS, or equivalent systems, to include interface with ILS-S or equivalent system. Individual shall have background in performing analysis, port capability and capability forecasting for operating a contingency aerial port of embarkation/debarkation.

1.4. (SS-1-1) QUALITY MANAGEMENT SYSTEM (QMS).

1.4.1. Quality Management System. Contractor shall establish and maintain an acceptable QMS.

System shall be robust enough and resourced adequately to execute the following quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and 4) Follow-up to ensure quality related problems/defects do not reoccur. Furthermore, a mature QMS requires Contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on COR’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not reoccur. Contractor shall submit QMS to CO for acceptance no later than (NLT) 10 business days before start of first operational performance period. Plan shall include, but not be limited to, the following:

1.4.2. Quality Control Plan. Contractor shall establish and maintain a comprehensive Quality Control Plan (QCP), subject to acceptance by the CO and COR, that addresses the “detection” function that defines type, number, Acceptable Quality Levels (AQLs), and frequency of quality assurance/control inspections planned by the Contractor that meet intent of FAR 52.212-4(a), to ensure requirements of the contract are satisfied.

1.4.3. Inspection System. A description of the inspection system covering all services listed in each functional-specific section of this PWS. Specify areas to be inspected on either a scheduled or unscheduled basis, frequency of inspections and titles of individuals who shall perform the inspection, their organizational placement, and location of inspection records.

1.4.3.1. Individual(s) performing QMS inspections shall be autonomous to local project management.

Cross utilization of personnel shall only be performed when approved by CO.

1.4.3.2. Quality control evaluations of vehicle repairs shall not be performed by the individual who performed work being evaluated.

1.4.4. Deficiency Prevention. A description of methods used for identifying and preventing defects in quality of service performed before the level becomes unacceptable.

1.4.5. Inspection Files. A description of records that shall be kept to document inspections conducted by the Contractor and the necessary corrective and preventive actions taken. This documentation shall be made available to the Government at all times during the term of the contract. Records shall be maintained at the location designated in the Contractor’s Quality Control Plan. The inspection record’s format shall include, but not be limited to:

• Date, time, and location of inspection.

• A signature block for person who performed inspection.

• Ratings of acceptable or unacceptable work performance.

• Areas designated for deficiencies noted and corrective action taken.

• Total number of observations.

1.4.6. Key Control Procedures. Contractor shall establish and implement methods to provide accountability for keys issued to Contractor by the Government. Contractor shall not duplicate keys issued by the Government. Contractor shall develop procedures covering key control to include turn-in of issued keys by personnel who no longer require access. Contractor shall include procedures in the QMS.

Contractor shall return keys at conclusion of contract.

1.4.6.1. Contractor shall report any occurrence of lost or duplicated keys to COR within one (1) hour of discovery, or next business day if discovered after normal business hours.

1.4.6.2. In the event Government-provided keys are lost or duplicated, affected lock(s) shall be re-keyed or replaced by the Government at Contractor expense. In the event a master key is lost or duplicated, government shall replace all locks and keys for that system and total cost shall be at Contractor’s expense.

These costs shall be deducted from applicable total CLIN price.

1.4.6.3. Contractor shall prohibit use of Government issued keys by any persons other than contractor employees unless authorized by COR. Contractor shall prohibit employees from opening locked areas to permit entrance by persons other than contractor employees without CO approval.

1.4.7. Lock/Cipher Combinations. Contractor shall establish and implement procedures to preclude lock/cipher combinations from disclosure to unauthorized persons. Contractor shall ensure lock/cipher combinations are changed when personnel having access to combinations no longer have a “need to know”. COR shall be notified within five calendar days of any change. Contractor shall include procedures in the QMS.

1.4.8. Self-Inspection Program. Contractor shall participate in the unit Self-Assessment Program (SAP) IAW AFI 90-201, AFMC Supplement to AFI 90-201, and 88th Logistics Readiness Squadron (LRS) Operating Instruction (OI) 90-201. Contractor shall utilize the Management Internal Control Toolset (MICT) to complete self-assessments.

1.4.8.1. Contractor shall attend all SAP training provided by Government SAP manager.

1.4.8.2. Contractor shall provide Self-Assessment Communicator (SAC) points of contact to Government SAP Manager. Contractor shall ensure all applicable SACs are tracked in MICT.

1.4.8.3. Contractor shall complete self-assessments as required by 88 LRS OI 90-201. Results shall be provided to COR office not later than two days prior to suspense date.

1.4.8.4. Contractor shall use Government’s process for deficiency management as outlined in 88 LRS OI 90-2011.

1.5. QUALITY ASSURANCE. Government shall evaluate Contractor’s performance under this contract. When an observation indicates deficient performance, COR/SME shall require Contractor to acknowledge deficiency by initialing/signing observation. Initialing observation does not constitute Contractor concurrence with observation, only acknowledgment contractor has been made aware of deficient performance. Government shall record deficient performance surveillance observations on a

Corrective Action Report (CAR) form and provide to Contractor. The CO shall make final determination on disputed deficiencies.

1.5.1. Performance Evaluation Meetings. Contractor may be required to meet at least weekly with COR and CO during first month of performance, as requested by the Government. Meetings shall be as often as necessary thereafter as determined by the CO. However, if Contractor requests, a meeting may be held whenever a CAR is issued. Written minutes of performance evaluation meetings shall be prepared by the Government and shall be signed by the Project Manager, CO, and COR. Should Contractor non-concur with the minutes, Contractor shall document areas of non-concurrence in writing to the CO within 10 calendar days of receipt of signed minutes. Minutes shall be included in contract file.

1.5.2. Contracting Officer Representative (COR) and Subject Matter Expert (SME). CORs are technical representatives of the CO and shall participate in administration of this contract. SMEs provide surveillance assistance and technical expertise when required.

1.5.2.1. COR(s) will inform Contractor in writing via a Corrective Action Report (CAR) when discrepancies are observed and will request corrective action be taken. COR(s) will note discrepancy with date and time observed and request Contractor initial the entry and provide corrective action.

1.5.2.2. Contractor shall refer to CO, not CORs/SMEs, of any alleged changes to scope, prices, terms or conditions of the contract.

1.6. PHYSICAL SECURITY. Contractor shall safeguard Government property provided for contractor use. At the close of each work period, Contractor shall secure Government facilities, property, and materials. Contractor shall comply with AFMAN 31-101V1, Integrated Defense Planning, as it pertains to safeguarding Government-furnished facilities and material contained therein.

1.6.1. Facility Manager. Contractor shall identify in writing within ten (10) calendar days of contract start date, and updated annually thereafter, a single point of contact for each logistics function, to manage issues related to the maintenance/serviceability of the Government-furnished facilities per WRIGHTPATTERSONAFBPAM32-1001, para 1.2. Appointment letter will be forwarded to the COR for 88 LRS Director signature.

1.7. RECORDS. Records include books, papers, maps, photographs, machine-readable materials, and other documentary materials, regardless of physical form or characteristics. Records are made or received under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation, as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities, or because of the informational value of the data in them. A record covers information in any medium, and includes operational, logistics, support, and other materials created or received in training, contingency, and wartime operations as well as in all routine and peacetime business. Electronic media is the choice for use, storage, and management of records. Paper records should only be created to meet a historical and/or legal requirement. All records, files, documentation, working papers, and software provided by the Government or generated in the performance of this contract become and remain Government property.

1.7.1. Records Management. Records, files documentation, and working papers, developed as a result of activities associated with performance of this contract are Government property and shall be maintained in accordance with AFI 33-322, Records Management and Information Governance Program;

AF Electronic Records Management (ERM) Solution; AF Records Information Management System (AFRIMS), Records Disposition Schedule located on-line and have CAC or PKI access at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm; and all other pertinent directives, as supplemented.

Note: AFRIMS on-line is where the Contractor shall manage all files, paper and electronic, that pertain to this PWS and contract. AFRIMS online will be accessible after contract award and with CAC or PKI access. When requested, Contractor shall provide original record or a reproducible copy of any such record within five duty days of receipt of request.

1.7.2. Disposition of Records. At time of disposition, Contractor shall seek disposition guidance from CO or COR prior to removing any records, physical or electronic, from their approved location(s). Based on decision of Government representative, electronic files shall be moved to appropriate staging area for disposition IAW AFI 33-322. Contractor shall box and label contents and turn over physical files to COR or CO according to disposition instructions. If requested by the Government, Contractor shall provide the original record or a reproducible copy of any such record within five business days of receipt of request.

1.7.3. Training requirements. Contractor shall appoint an Office POC on Government letterhead and provide to COR for 88 LRS Director signature. Office POC is responsible for maintaining all records.

Contractor shall ensure Office POC completes Records Management Awareness Training located at https://usaf.dps.mil/teams/23443/FARM%20Information/Forms/AllItems.aspx and Unit Records Management/Office POC Training Course via MyLearning. Contractor shall provide one (1) copy of the required training certificates to COR at completion of training.

1.8. ENVIRONMENTAL CONTROLS:

1.8.1. Compliance with Laws and Regulations. Compliance with applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection and changes thereto. Contractor shall be knowledgeable of and comply with applicable laws, regulations, permits, and requirements regarding environmental protection. In the event environmental laws/regulations change during term of this contract, the Contractor shall comply with laws as they become effective.

1.8.2. Notification of Environmental Spills. If Contractor spills or releases any substance contained in 40 CFR 302 (or other applicable environmental statutes or regulations) into the environment, Contractor or their agent shall report incident by dialing 911 from a Government phone or 937-257-9111 from a commercial or cell phone. Additionally, Contractor shall contact 88 ABW/CEV, Environmental Management (EM) Division and COR. Contractor shall provide a written report to the COR within 24 hours. Liability for spill or release of such substances rests solely with Contractor and its agent.

Environmental Management shall make final determination for acceptable clean up levels. If spill occurs off base, Contractor shall contact environmental regulators, follow Department of Transportation (DOT) regulations, and accomplish appropriate base notification.

1.8.2.1. Spill Detection Reporting. If Contractor detects, but did not create, either a spill or release of any substance contained in 40 CFR 302 (or other applicable environmental statutes or regulations) into the environment, Contractor shall complete reporting requirements as defined in para 1.8.2.

1.8.2.2. Spill Kits. Contractor shall have spill kits on hand and other items necessary for HM spill containment and cleanup. Kits shall be appropriate to absorb or contain substances they will use.

Sufficient quantities of kits shall be on hand as required to absorb or contain spills from the largest container of a HM stored by Contractor.

1.8.3. Material Storage and Use. Contractor shall follow manufacturers’ ‘guidelines and professional recommendations for control of humidity, temperature, cleanliness, and material handling, to include HM.

Contractor shall procure, use, handle, and store HM IAW Federal, State, local laws, policies, regulations, and procedures, as well as Air Force policies, regulations, and procedures.

1.8.3.1. Within 15 business days after start of first operational performance period, and annually thereafter, Contractor shall appoint, in writing, a primary and alternate Environmental Control (EC) representative. Contractor shall provide a copy of appointment letter to CO and COR along with any updates within 15 business days of any changes. EC shall manage all environmental activities performed by Contractor and support 88 LRS Unit Environmental Coordinator as required. EC shall: 1) Serve as liaison to Environmental Management for issues concerning management of HM/Hazardous Waste (HW), water quality, air quality, tanks, polychlorinated biphenyls (PCBs), mercury lamps, natural resources, used oil, and Environmental Impact Analysis Program; 2) Attend installation’s Hazardous Substance Steering Committee (HSSC) to provide feedback from meeting and implement any changes introduced there; AND 3) Participate in quarterly Hazardous Waste Site Inspection Team (HWSIT) audits and other inspections as directed by the HSSC Chairperson.

1.8.3.2. Notification Requirements. Contractor shall notify the Hazardous Material (HAZMAT) Cell, through the Air Force Tracking System, of all HM it will use in the performance of this contract (regardless of procurement method) IAW procedures outlined in the Installation HAZMAT Management Program (IHMP) Plan and AFI32-7086_WRIGHTPATTERSONAFBSUP, Hazardous Material Management. Contractor shall obtain prior approval from the HAZMAT Cell before any container of HM is brought on WPAFB. Additionally, Contractor shall report within two business days through the Air Force Tracking System to the HAZMAT Cell when a HM container is empty or removed from the installation. These requirements do not apply to HM stored by base supply and accounted for on the Standard Base Supply System/Integrated Logistics System-Supply (SBSS/ILS-S).

1.8.3.3. HM Purchases. Contractor shall route and coordinate all customer requests for the purchase/use of HM/supplies to the HAZMAT CELL; the only exception being items purchased for HM stock replenishment requirements. Contractor shall not purchase or store HM on WPAFB (except for HM accounted for on SBSS/ILS-S records and stored in the supply operated HAZMAT warehouse) without prior acknowledgement of the HAZMAT Cell IAW the WPAFB IHMP Plan, including all policy statements contained therein.

1.8.4. Environmental, Safety, and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Contractor shall be solely responsible for compliance with Federal, State and Local laws, Occupational, Safety and Health Administration (OSHA) (Public Law 91-596) and resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and for protection of their employees.

Additionally, contractor shall be responsible for safety and health of subcontractor employees. Contractor shall provide protection to Government property to prevent damage during period property is under control or in possession of Contractor. Contractor shall support and participate in external and internal ESOHCAMP inspections (at least one per year).

1.8.5. Hazardous, Toxic, or Special Waste Disposal. Contractor shall comply with Federal, State, local and Air Force environmental laws, policies, regulations and procedures specified in, but not limited to: 40 Code of Federal Regulations (CFR) Parts 260 through 268; 40 CFR Pt 761; 40 CFR Pt 279; 49 CFR Parts 170 through 177; Ohio Administrative Code (OAC) 3745-50 through 3745-58; AFI 32-7042, Solid and Hazardous Waste Management and Compliance, AFMC Standard Hazardous Waste Operating Procedures; and WPAFB Instruction 32-7086, WPAFB Hazardous Waste Management, including policy statements contained therein for hazardous, toxic, or special wastes which cannot be disposed of as solid waste in a “Subtitle D” landfill generated as a result of performance of work under this contract.

1.8.5.1. Waste Streams. Contractor shall report new waste streams and any changes to existing waste streams to Environmental Management (EM), including any changes made to processes that could change characteristics of wastes being generated in order to determine whether a specific waste is hazardous. The HW generating site supervisor shall ensure all waste streams are reported directly to Environmental Management and the appointed Environmental Coordinator (EC)/Unit Environmental Coordinator (UEC)

IAW AFI32-7086_WRIGHTPATTERSONAFBSUP.

1.8.5.2. Initial Accumulation Point (IAP) Management. Contractor shall establish, as required, and operate all necessary IAPs/Satellite Accumulation Points for temporary storage of hazardous and other regulated wastes as defined in AFMAN 32-7002, Environmental Compliance and Pollution Prevention and 40 CFR 262. Additional information for Hazardous Waste Management Program can be found at https://usaf.dps.mil/teams/21020/WPAFB/CEI/CEIE/Pages/HazWasteMgrs.aspx.

1.8.5.3. Hazardous Material/Waste Management Training. Contractor shall ensure that IAP monitor, alternate, and his/her direct supervisors (or equivalent) attend the installation Hazardous Material/Waste Management Training Course conducted by EM. Contractor shall attend the first available training session either on the first day of transition period or first available training session thereafter and shall complete the annual training requirement as scheduled by 88 ABW/CEV. Training is provided as a briefing on WPAFB specific procedures and does not replace any training Contractor is required to provide its employees. Training sign-up can be accomplished at the following:

https://usaf.dps.mil/teams/21020/WPAFB/CEI/CEIE/Lists/HazMat%20Training/AllItems.aspx#Inplview Hash321befec-7677-425e-993f-249750860a0f=Paged%3DTRUE-p_ID%3D82-PageFirstRow%3D31

1.8.5.4. Hazardous Waste Turn-In. Contractor shall properly complete a Hazardous Waste Pick-up Form, manually or electronically, for each type of hazardous waste/special waste when waste container is ready for pick-up IAW AFI32-7086_WRIGHTPATTERSONAFBSUP. Contractor shall obtain signature/coordination though EC/UEC and forward form to EM.

1.8.5.5. Hazardous Waste Sent to Recycling. Certain hazardous wastes (i.e. Safety Kleen solvent waste turned in for recycling or wipers sent for laundering) may be handled outside of the normal CEV/Defense Logistics Agency Disposition Services (DLADS) turn-in channels. Contractor shall obtain approval in writing from CEV prior to commencing any such operations. Contractor shall obtain the signature of a CEV representative for all required Uniform Hazardous Waste Manifests and other accompanying documentation associated with the shipment of these wastes.

1.8.5.6. Used Oil and Waste Liquid Petroleum Products (WLPP). Contractor shall comply with Used Oil and Waste Liquid Petroleum Management Policy at https://usaf.dps.mil/teams/21020/WPAFB/CEI/CEIE/Pages/HazWasteMgrs.aspx or by calling 257- 5531/0023.

1.8.5.7. Mercury-Containing Light Bulbs. Contractor shall comply with Spent Mercury-Containing Lamp Management Policy and WPAFB Specification Section 02083D, Removal of Mercury-Containing Lamps.

1.8.5.8. Polychlorinated Biphenyl (PCB) Fluorescent Light Ballasts. Contractor shall comply with WPAFB Specification Section 02083C, Removal of Lighting Ballasts and Small Capacitors Containing

PCB.

1.8.5.9. PCB Containing Items. Contractor shall comply with WPAFB Specification Section 02083, Removal of PCB and PCB-Contaminated Transformers and Other PCB Items.

1.8.6. Solid Waste Disposal and Recycling. Contractor shall comply with Federal, State, local, and Air Force environmental laws, policies, regulations, and procedures specified in, but not limited to: 40 CFR Pt 240-259, OAC 3745, AFI 32-7042, Executive Order 13834, 29 Jun 05, DoDI 4715.23, and the WPAFB Qualified Recycling Plan (QRP) for solid, or special wastes which can or cannot be disposed of as solid waste in a “Subtitle D” landfill generated as a result of performance of work under this contract.

1.8.6.1. Contractor shall monitor all solid waste to ensure that no regulated medical waste or hazardous waste is disposed of into the solid waste. Contractor shall monitor solid waste to ensure that recyclables are removed and recovered for pick-up by the installation Qualified Recycling Program organization (mix office paper, computer paper, plastics, glass, cardboard, newspaper, metals, tires, and aluminum cans).

The custodial contractor is responsible for removal of all paper collected for the Recycle Program from centralized collection areas inside the building to appropriate designated locations outside the building.

1.8.7. Wastewater/Storm Water. Contractor shall comply with Federal Water Pollution Control Act, commonly known as Clean Water Act (CWA), as amended. In addition, comply with applicable federal, state, local, Air Force, and WPAFB regulations.

1.8.8. Air Quality. Contractor shall comply with the Clean Air Act, as amended, and all implementing federal, state, and local regulations pertaining to air quality. In addition, Contractor shall fully comply with all permit terms and conditions for any Ohio Environmental Protection Agency (OEPA) permits issued for emission sources at Government-provided facilities. Contractor shall submit any required record keeping logs quarterly to COR and to base Air Quality Program Manager (PM), Environmental Management. Format for required logs shall be approved by Environmental Management. Contractor shall identify all base air emission sources with a yellow sticker with a unique four-digit Source ID number. If any existing air emission source is moved or if a new emission source is to be added, Contractor shall notify Air Quality PM in advance. If a new source requires a Permit to Install (PTI) from OEPA, it may take six months to obtain it, and installation cannot occur until the PTI is in hand.

Therefore, Contractor shall provide sufficient advance notice.

1.8.9. Natural Resources Program. Contractor shall comply with federal and state regulations and requirements pertaining to Natural Resources Programs and 7 USC 136, et, seq., Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA). Contractor shall store and dispose of pesticide IAW FIFRA.

1.8.10. Underground/Aboveground Storage Tanks. If required by performance of work under this contract, Contractor shall fully comply with federal, state, and local regulations. Additional information and request for Tank manager training can be obtained at:

https://usaf.dps.mil/teams/21020/WPAFB/CEI/CEIE/Pages/Tank-Managers.aspx.

1.8.11. Green Procurement. WPAFB has a requirement for cost-effective affirmative procurement of environmentally preferable products and services. Green Procurement is defined as the process of purchasing environmentally preferable products, especially products manufactured from recycled and reclaimed materials. United States Environmental Protection Agency (USEPA) has designated guideline items in the Comprehensive Procurement Guideline (CPG) for mandatory procurement. In the CPG, the USEPA organizes these items into eight product categories as follows: 1) Contraction Products, 2) Landscaping Products, 3) Non-paper Office products, 4) Paper and Paper Products, 5) Park and Recreation Products, 6) Transportation Products, 7) Vehicular Products, and 8) Miscellaneous Products.

A current detailed listing of these products and recycled content requirements can be found on USEPA’s website at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Once at the website, to view products, click on one of the eight categories. Within a category, click on a specific product. The following information will be provided: Recommended Recovered Materials Content levels, Product Specification, and Product Information, which includes the list of manufacturers and suppliers.

Click on the file to open, and a list of suppliers will be provided.

1.8.11.1. In accordance with 40 CFR 247.2, Contractor shall research, propose, and utilize these designated products, and any other recycled-content products available in the marketplace. Contractor shall utilize CPG products with the highest percentage of recovered material practicable, unless otherwise specified, or if one or more of the following exemptions apply (these exemptions do not apply to recycled content paper):

• Does not meet appropriate performance specifications available competitively (from two or more sources)

• Not available competitively (from two or more sources)

• Not available within a reasonable time frame.

• Only available at an unreasonable price.

1.8.12. Air Force Environmental Quality Program. Contractor shall comply with Air Force Environmental Quality Program and provide information required by agencies and organizations established to monitor compliance. AFPD 32-70, Environmental Considerations in Air Force Programs and Activities, identifies some of the Acts of Congress, Federal Regulations, Executive Orders, and Air Force programs that require compliance. If compliance requirements change during the course of the contract, Contractor shall meet the new requirements.

1.8.12.1. For information concerning environmental controls at WPAFB:

https://usaf.dps.mil/teams/21020/WPAFB/CEI/CEIE/default.aspx.

1.9. INDUSTRIAL SAFETY AND HEALTH REQUIREMENTS:

1.9.1. Voluntary Protection Program (VPP). VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.