DDS HOLYOKE Aug 2018 - Request For Quote~1.doc

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF HEALTH AND HUMAN SERVICES (EOHHS)

OFFICE OF EHS FACILITIES

REQUEST FOR QUOTE FOR MOVE SERVICES

DEPARTMENT OF DEVELOPMENTAL SERVICES (DDS)

This order is placed under Statewide Contract FAC96. All of the terms and conditions of the Statewide Contract FAC96 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be considered to be superseded and void.

This move involves the internal office furniture relocation of the Department of Developmental Services (DDS) at 88 Front Street, Holyoke MA 01040 to 113 Hampden Street, Holyoke, MA 01040 on Monday, August 27th commencing at 8:00 am to 4:00pm. This external move involves the relocation of office furniture. The origin office, 88 Front Street is located on the 2nd floor and there is off street and on-street parking. There is off-street parking at 113 Hampden Street. A JUNK RUN will also be part of this move.

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

MOVE COMPONENTS REQUESTED:

Component #1: Office Relocation Inventory Front Street to Hampden Street - see Addendum A Component #2: Junk Run – see Addendum B Component #3: Move Calendar – see Addendum C

CONTACT INFORMATION:

EHS Project Manager:

Cory Thomas cory.thomas@state.ma.us

617-256-7183

SUBMISSION DEADLINE:

ALL RESPONSES MUST BE SUBMITTED VIA COMMBUYS BY NOONTIME ON THURSDAY, AUGUST 16TH.

THE BID PROCESS WILL BE CLOSED AT THAT TIME AND ALL BIDS RECEIVED AFTER THAT WILL NOT BE CONSIDERED.

PLEASE REMEMBER TO INCLUDE THE DOLLAR AMOUNT OF YOUR BID ON THE “QUOTE TOTAL” COLUMN OF THE HEADER INFORMATION PAGE. ALSO PLEASE ATTACH THE DETAILED BREAKDOWN OF YOUR BID USING THE ATTACHMENT PORTION ON THE HEADER PAGE.

DETAILS:

The day(s) of the move are linked to contractual agreements and a construction schedule is firm at the time of this quote.

The vendor must agree to this date: 8/27/18 (although there is some date flexibility for this move) This move shall be completed in no more than 1-2 days.

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin 1:

Address/location: 88 FRONT STREET, HOLYOKE, 2nd Floor.

Passenger Elevator available: YES

Freight Elevator available:

NO

Masonite Sheets to be located: NO Office is located on 2nd floor – There is on-street and off-street parking available. EHS Facilities will work with landlord to secure on-site parking.

Destination 1:

Address/location: 113 HAMPDEN STREET, HOLYOKE, 1ST 2nd floor & basement.

Passenger Elevator available: YES

Freight Elevator available:

Masonite Sheets to be located: YES

Loading Dock available:

Office is located on the 1ST & 2nd floors & basement – There is off-street parking available with direct access to the new office.

Special Handling Requirements:

Installer and tools:

X yes ____ no BROOM SWEPT SERVICES WILL BE NEEDED AT 88 FRONT STREET, HOLYOKE ON AUGUST 27TH, 2018.

A SETTLING CREW WILL BE NEEDED ON TUESDAY, AUGUST 28TH, 2018 AT 113 HAMPDEN STREET, HOLYOKE FROM 8 A.M. TO NOON.

PREPARATION MATERIALS:

Moving vendor will provide: Move labels – packs of 500 count GREEN labels for relocation – 1000 (2 packs) BLACK labels for surplus/junk – 500 (1 pack)

180 Plastic, heavy duty rentable move crates – to Front Street 41 Plastic computer bags – to Front Street 41 Bubble wrap monitor bags - to Front Street

Library carts/commercial bins will be needed, along with shrink wrap, to transport the 41 PC’s.

Please schedule to have the moving crates and the rest of the materials delivered to 88 FRONT STREET, HOLYOKE on FRIDAY, AUGUST 17TH at 9:00am. They can be picked up at 113 HAMPDEN STREET, HOLYOKE on Friday, August 31ST at 9:00pm for a 14 day rental.

INVENTORY:

Addendum A identifies the type and quantities of office furnishings and equipment to be relocated from Front Street to Hampden Street Holyoke.

Addendum B is the Junk Furniture inventory.

Addendum C is the move calendar.

VENDOR SHALL PROVIDE:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate

EVALUATION CRITERIA:

1. Mandatory requirements

2. Cost Evaluation

2.1 Price broken out by each move day, junk run, broom sweep

services and settling crew (if applicable)

2.1.1 Including Prevailing Wage Sheets

2.1.2 Breakout of travel time

2.1.3 Quantity, type, and cost of vehicles

2.1.4 Moving supplies (dollies, padding, etc.)

2.1.5 Moving materials requested (labels, crates, keyboard bags, special equipment, etc.)

2.1.6 Miscellaneous costs: permits, fees, disposal

After the quotes have been received and reviewed, EOHHS/DDS will make their selection and notification notices will be emailed out. EOHHS/DDS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A Inventory count of furniture and equipment included in the relocation DDS Front Street to DDS Hampden Street Holyoke.

DDS Front St Worcester to Hampden Street

Office Furniture

Computer Equipment

Other Items

Addendum B JUNK items to be properly disposed of after relocation is completed.

DDS Front Street to JUNK

Office Furniture

Addendum C – Move Calendar August 2018

RFQ into Comm-Buys

Vendor bids due Noon

Crate delivery to 88 Front St Holyoke

DDS Holyoke Move

Crate pick-up DDS Hampden Street

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