DDPM242003 B1678 HVAC - SOW (06.12.2026).pdf

Statement of Work: DDPM242003 Install HVAC B1678

Statement of Work (SOW)

Location: 136th Airlift Wing, Naval Air Station Joint Reserve Base, Fort Worth, TX

Date: June 12, 2026

Project Title: Install HVAC B1678

Project Number: DDPM242003

1. Background: The 136th Airlift Wing requires the installation of an HVAC system, along with associated utility infrastructure and building modifications, to support humidity-controlled requirements of building 1678.

2. Project Objectives and Requirements: The contractor shall be responsible for delivering a complete, turnkey installation and facility modification that meets all requirements of this SOW. The contractor’s obligations include the following:

2.1. Turnkey Execution. Furnish all labor, parts, tools, plant, equipment, appliances, transportation, supervision, materials, and services necessary to install a package-style HVAC system capable of providing adequate cooling, heating, and humidity control, ensuring the delivery of a complete, durable, and fully operational facility.

2.2. Scope of Construction. Perform all required utility infrastructure updates, facility modifications, and associated mechanical, electrical, and structural work to deliver the finished space. Specific tasks include, but are not limited to:

2.2.1. Air sealing and insulating four (4) existing air vent louvers located on the building to match the R-value of the existing building insulation.

2.2.2. Removing existing six (6) uninsulated 12’x12’ overhead doors and installing replacement insulated 12’x12’ overhead doors.

2.2.3. Replacement of two (2) exterior personnel doors.

2.2.4. Completing any associated carpentry, sealing, or finishing work required for the installation of the HVAC system and doors.

2.2.5. Installation of HVAC system to meet the objectives of the project.

2.3. Site Investigation and Existing Conditions. Offerors are urged and anticipated to inspect the work sites to satisfy themselves regarding all general and local conditions that may affect contract performance. FAR Clauses 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any resultant contract.

2.4. Absolute Compliance. Ensure all work complies strictly with applicable international, federal, state, and local building codes, as well as all DoD standards. This includes adherence to the Unified Facilities Criteria (UFCs), Unified Facilities Guide Specifications (UFGSs), and the American Society of Heating, Refrigerating and Air- Conditioning Engineers (ASHRAE) standards cited in any project documentation.

2.5. Total Responsibility for Completion. The contractor is responsible for providing any and all components, services, or materials required to deliver a complete, fully functional, and humidity-controlled facility, even if not explicitly specified in this SOW. The contractor acknowledges that its proposal is based on a full understanding of the work required. Any omissions, discrepancies, or unidentified requirements necessary to achieve a complete and operable end product shall be furnished and installed at no additional cost to the Government.

3. Task List. The Contractor shall perform, at a minimum, the following the following tasks in accordance with the scope of work. All work shall be executed in compliance with UFCs, UFGSs, manufacturer recommendations, and industry best practices. The Contractor shall field-verify all existing conditions prior to commencing work. All systems to be installed will be complete and operational.

3.1. Determine, according to ASHRAE methods and standards, the size and specifications for the HVAC system in accordance with industry standards. The system must be capable of providing cooling, heating, and humidity control for B1678.

3.1.1. Design criteria for winter indoor temperature of 68, summer indoor temperature of 80 and a relative humidity of 40% to 60%

3.2. Install HVAC system.

3.2.1. Install a Carrier brand package unit in the location.

3.2.1.1. Unit shall be installed above the ground on a stand in such a way as to reduce the amount of usable floor space taken by the ductwork as it enters the building envelope.

3.2.1.2. Utilities. Electrical installation shall, at a minimum, provide a circuit with a breaker and disconnect properly sized IAW NEC. B1678 has an existing panel which may be able to support the new unit. If existing panel in B1678 does not have capacity, electrical may be run to the unit from the panel in the adjacent building (B1677)

3.2.1.2.1. Natural gas (if needed) shall be run from the meter in B1677s to the unit

3.2.1.3. Unit shall comply with the following factory options:

3.2.1.3.1. BACNet compatible controller and integrate into Niagara system

3.2.1.3.2. Condenser Coil hail Guard

3.2.1.3.3. Duct mounted CO2 Sensor

3.2.1.3.4. Differential Enthalpy Sensor

3.2.1.3.5. Phase Monitor Protection

3.2.1.3.6. Motorized damper

3.2.1.4. Ductwork shall be properly sized and run the length of the ceiling. Inside of the building is open warehouse.

3.2.1.5. HVAC unit shall be integrated into the existing Niagara system on the campus, conduit and wire shall be run from building 1677 for this purpose.

3.3. Replace Exterior Doors

3.3.1. The 2 exterior personnel doors shall be replaced with new exterior metal doors and painted to match existing.

If hardware is not reusable, best core compatible hardware must be used.

3.3.2. All 6 exterior 12’X12’ rollup doors shall be replaced with insulated rollup doors. Doors shall be white in color.

3.4. Air Seal the building envelope

3.4.1. Locate and seal all penetrations into the building, to include the exterior air vents.

3.5. Mechanical/Plumbing/Electrical Modifications: Perform all necessary mechanical, plumbing, and electrical modifications to accommodate the new control systems and equipment. This includes, but is not limited to:

3.5.1. Electrical:

3.5.1.1. Installation of new wiring for controllers, sensors, actuators, and equipment, including low-voltage control wiring and power wiring as required.

3.5.1.2. Modifications to existing electrical panels and circuits to accommodate new control system components and equipment.

3.5.1.3. Installation of conduit and raceways for new wiring.

3.5.1.4. Connection of new control systems to existing power sources.

3.5.2. Mechanical:

3.5.2.1. Modifications to existing ductwork and piping to accommodate new sensors and actuators. This may include adding or relocating dampers, valves, and other components.

3.5.2.2. Installation of new mounting hardware and support for control devices and equipment.

3.5.2.3. Calibration and adjustment of existing HVAC equipment to ensure compatibility with control systems.

3.5.3. Plumbing:

3.5.3.1. Modifications to existing piping systems to accommodate new sensors and control valves, including adding or relocating valves and piping as needed.

3.5.3.2. Installation of new piping and fittings for control system components.

3.5.3.3. Insulation of new and existing piping as required.

3.6. Training: Provide at a minimum two hours of training to designated Government personnel on the operation and maintenance of the new systems.

3.7. Documentation: Provide complete as-built drawings, system manuals, and other necessary documentation, including a detailed list of all installed equipment and components. Electronic versions are required.

4. General Tasks and Clarifications

4.1. Protection of Surroundings: The Contractor shall protect all adjacent vehicles, equipment, landscaping, and facilities from overspray, debris, and damage. Measures shall be taken to minimize the potential for Foreign Object Debris (FOD) throughout the project.

4.2. Construction Boundaries: When applicable the Contractor shall install and maintain a clearly marked construction boundary fence to identify the limits of the work area. Fencing shall remain in place until project completion and be removed as part of site restoration.

4.3. Site Familiarization: The Contractor is urged to conduct a site visit prior to submission of any offer to verify existing conditions, understand site constraints, and confirm work requirements. The 136th Civil Engineer Squadron (CES) will coordinate base access for required personnel.

4.4. Verification of Conditions: All Government-provided drawings and as-builts are for reference only. The Contractor shall field verify all dimensions, conditions, and quantities prior to commencing work.

4.5. Safety Compliance: The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA), U.S. Army Corps of Engineers EM 385‑1‑1, and State safety requirements. A designated Safety Manager shall ensure daily compliance.

4.6. Housekeeping: The Contractor shall maintain a clean job site at all times. Demolition debris and excess materials shall be removed daily. Unless otherwise directed, all waste shall be disposed of off-site at an appropriately permitted facility. Disturbed grounds or vegetation shall be repaired and resodded to restore the site to original condition.

4.7. Inspections: The Contractor shall coordinate inspections with the Contracting Officer’s Representative (COR) prior to commencing and during critical phases of work. Government inspections do not relieve the Contractor of responsibility for quality or compliance.

4.8. Pre-Final Inspection: At approximately 75% completion, the Contractor shall request a Pre-Final Inspection to identify deficiencies requiring correction prior to final completion.

4.9. Final Acceptance: At 100% completion, the Contractor shall request a Final Acceptance Inspection. The request shall be submitted at least 14 days in advance and include written assurance that all deficiencies have been corrected.

5. Deliverables: The contractor shall provide the following deliverables:

5.1. Proof of insurance.

5.2. Electronic submittals on the AF 3000 Material Approval Submittal. Government approval will include review of SDSs by appropriate Environmental, Safety, and Occupational Health (ESOH) staff.

5.3. Meeting minutes for each progress meeting as held, updated schedule by task, planned work for the next week.

5.4. Letter of Guarantee that warrants the project against defects in materials and workmanship for one year from the date of final acceptance.

5.5. Minimum one (1) year on all workmanship and standard manufacturer’s warranty on products.

6. Government Furnished Property: The Government will provide electrical power and water at existing designated connection points within each building. The Contractor is responsible for any required connections.

7. Security: The Contractor is responsible for obtaining and maintaining all necessary base access for its personnel, including subcontractors. The Contractor shall submit all base access requests to the Government point of contact no less than fourteen (14) business days prior to the required access date. The Government is not responsible for delays related to processing base access requests.

7.1. Access may be denied to individuals deemed security risks, including, but not limited to, those with active arrest warrants or felony convictions, illegal drug involvement, registration on a sexual offender registry, convictions/charges related to disrespect for the law, or lack of proper documentation for non-U.S. citizens

7.2. The installation utilizes two access methods:

7.2.1. Daily Visitor Passes: Obtained at the NAS JRB Fort Worth Visitor Control Center. The Contractor is responsible for any delays associated with this process. Contact the Visitor Control Center at 817-782-3058 for hours of operation.

7.2.2. Long-Term Obtained at the NAS JRB Fort Worth Visitor Control Center. The Contractor is responsible for any delays associated with this process. Contact the Visitor Control Center at 817-782-3058 for hours of operation. Maximum of 30 days before required renewal.

7.3. Concealed carry, open carry, and personal firearms of any kind are NOT allowed on base. Vehicles may be searched upon entering the installation.

8. Cultural Resources: The contractor shall halt any ground disturbance activity if any Native American or other historical artifacts, fossils, human remains, unmarked graves, or burial sites are found. Report any possible observations to the Contracting Officer. The Contracting officer shall suspend performance at the site of work and notify the Base Civil Engineer and Environmental Office. Performance cannot resume until directed by the Contracting Office.

9. Disposal: All waste products and debris from facility washing and prep shall be collected for disposal; wash water shall be filtered free of debris before being allowed to leave the work site via the soil or a waterway. Wastes related to facility surface coating shall also be collected, to include paint debris/materials, spent paints, solvents, empty containers, rags, brushes, rollers, clothing, filtering and barrier materials, etc. The surface prep debris and surface coating wastes shall be collected in appropriate closed containers, labeled: “UNIVERSAL WASTE – PAINT AND PAINT-RELATED WASTES”, and coordinated for disposal by the Government through the 136th Environmental Office. Other non-hazardous waste or debris shall be removed by the contractor from the base and disposed at an appropriately permitted facility.

10. Place of Performance: Contractor shall perform all work at the 136th Airlift Wing located on Naval Air Station Fort Worth Joint Reserve Base in Texas (76127). The Contractor shall use Government approved space for storing equipment and materials. The Contractor is responsible to provide appropriate fencing with gate(s) which can be locked when not in use. At the end of each workday, the Contractor shall clear all equipment and materials from the work site unless otherwise approved by the Government.

11. Period of Performance: Contractor shall complete delivery and/or installation within 90 calendar days after receipt of contract award and Notice to Proceed. The normal business hours for the 136th Airlift Wing are 6:30AM to 5:15PM, Tuesday through Friday. The Contractor shall submit a request to work hours other than normal business hours to the Contracting Officer at least one-week prior to need date.

12. The Contractor shall comply with all applicable federal, state, and local laws, codes, regulations, and standards, as well as all Department of Defense (DoD) and Air Force requirements. In the event of conflict between references, the most stringent requirement shall apply. All work shall be performed in accordance with the latest editions of the following references, unless otherwise directed by the Government. References of particular importance include:

12.1. NFPA 101, Life Safety Code

12.2. International Building Code (IBC)

12.3. National Fire Protection Association (NFPA)

12.4. UFC 1-200-01 DOD Building Code (General Building Requirements)

12.5. UFC 3-401-01 Mechanical Engineering

12.6. UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

12.7. UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems

12.8. UFC 3-420-01 - Plumbing Systems

12.9. UFC 3-430-01FA Heating and Cooling Distribution Systems

12.10. UFC 3-520-01 - Interior Electrical Systems

12.11. UPC – Uniform Plumbing Code

12.12. UFGS 01 30 00 Admin Requirements

12.13. UFGS 01 33 00 Submittal Procedures

12.14. UFGS 01 35 26 Governmental Safety Requirements

12.15. UFGS 01 45 00 Quality Control

12.16. UFGS 01 45 35 Special Inspections

12.17. UFGS 01 74 19 Construction Waste Management and Disposal

12.18. UFGS 01 78 00 Closeout Submittals

12.19. UFGS 01 78 23 Operations and Maintenance Data

12.20. Air National Guard Engineering Technical Letter (ANGETLs)

12.21. International Fuel Gas Code (IFGC)

12.22. International Mechanical Code (IMC)

13. Government Point of Contact:

13.1. Base Contracting Officer: Captain D. Jake Crabtree, (817) 852-3307, donald.crabtree.3@us.af.mil

13.2. Project Engineer: Major Nate Norton, PE, (817) 852- 3327, nathaniel.norton@us.af.mil

13.3. Project Manager: Mr. David Shamburger, (817) 852-3328, david.shamburger.5@us.af.mil

13.4. CES Operations Manager: MSgt David Jones, (817) 852-3345, david.jones.233@us.af.mil

13.5. CES Operations Manager: MSgt Michael Meeks, (817) 852-3336, michael.meeks@us.af.mil

END STATEMENT OF WORK