DDG 51 and FFG 7 Planning Yard Draft SOW.docx

SCOPE OF WORK

1 The Contractor shall perform the following Efforts:

1.1 Ship/Availability Product Work - Advanced Planning, Execution Planning, and Installation Support of approved changes to DDG 51, FFG 7 Class Ships (CLIN 0001 and if options are exercised, CLINs 0101, 0201, 0301 and 0401).

Effort 1: General Scope of Work

A. Except as otherwise specifically provided for herein, the Contractor shall furnish all material, facilities, personnel, quality control, inspection and test facilities and management control required to perform the effort covered by this contract in accordance with the requirements set forth below.

B. The Contractor shall provide and maintain facilities for the Supervisor, his assistants and other Government employees equal to those provided by the Contractor for his own use for generally similar purposes.

C. The Contractor shall provide and maintain facilities for the AEGIS Combat System In-Service Engineering Agent (ISEA) representative equal to those provided by the Contractor for his own use for generally similar purposes.

D. In all instances involving mass transfer of technical data and drawings from the Planning Yard to another activity, the Planning Yard shall evaluate current media and processes and recommend methods for transferring the data digitally vice by paper or other hard copy. The Ship Program Manager (SPM) will update contract data requirements to reflect approved changes (CDRL A005).

E. RESERVED

F. The Contractor shall provide for the coordination, review, assignment, control, execution, and status reporting of work required by this contract.

G. For those meetings for which the Contractor is the designated host, the contractor shall:

1. Provide adequate meeting space;

2. Prepare agenda, meeting minutes and action item lists (CDRLs A001 and A002); and

3. Provide post-meeting follow up of Contractor-responsible action items (CDRLs A001 and A002).

H. The arrangements of the below listed spaces and equipment are controlled by activities other than the DDG 51/FFG 7 Planning Yard. In the process of developing Ship Change Documents (SCDs) or Ship Change Installation Drawings (SIDs), any interface or impact to these spaces is to be coordinated with the controlling activity noted for each class of ship as indicated:

DDG 51 CLASS:

1. Naval Air Warfare Center AEGIS Division (NAWC AD)

(a) Communications Center

(b) Radio Transmitter Room

(c) Ship Signal Exploitation Space

(d) TSCSI Room

2. Naval Surface Warfare Center Dahlgren Division (NSWC DD)

(a) Top Side Antenna Arrangement

(b) Sonar Equipment Room No. 1

(c) Sonar Equipment Room No. 2

(d) Sonar Equipment Room No. 3

(e) CSER No. 1

(f) CSER No. 2 and Tomahawk Equipment Room

(g) CSER No. 3

(h) CSER No. 4

(i) Pilot House and Bridge Wings

(j) Radar Room No. 1

(k) Radar Room No. 2

(l) Radar Room No. 3

(m) Director Equipment Room No. 1/Optical Sight Equipment Room

(n) Director Equipment Room No. 2

(o) Director Equipment Room No. 3

(p) Combat Information Center

(q) Sonar Control Room

(r) SNAP III Computer Room

(s) Signal Shelter

(t) Chart Room

(u) Helo Control System

(v) Combat System Maintenance Central and Repair 8 and Technical Library

(w) Electronic Shop No. 1

(x) Electronic Shop No. 2

(y) CIWS Control Room No. 1

(z) CIWS Control Room No. 2

(aa) Power Supply/Conversion Room

(ab) Power Conversion Room

FFG 7 CLASS:

3. Naval Air Warfare Center AEGIS Division (NAWC AD)

(a) Communications Center

(b) Radio Transmitter Room

4. Naval Surface Warfare Center Dahlgren Division (NSWC DD)

(a) 76MM Ammo Magazine Local Control Station

(b) AN/SPS-55 Air NAV/ECM Room

(c) Combat Information Center

(d) Combat Information Center Admin Area

(e) CIWS Local Control Station

(f) Helicopter Control Station

(g) IC & GYRO Room & Electronics Shop

(h) Missile Launcher Control Room

(i) MK 13 GMLS Magazine

(j) MK92 Equipment Room

(k) NIXIE Room

(l) Pilot House (including Bridge Wings)

(m) Radar IFF & CIC Equipment Room

(n) Signal Shelter

(o) Sonar Control Room

(p) Sonar Equipment Room

(q) STIR Equipment Room

(r) TACTAS Handling and Bathythermograph Room

(s) Topside Antenna Arrangement

Effort 2: Program Management and Administration Support

A. The Contractor shall provide the management effort to ensure effective cost, schedule, and technical performance of this contract.

1. Contract Modification Management

2. Contract Administration Management

3. Technical Instruction Management

4. Task Management

5. ACRN Accounting Management / 75% Notification Letters

6. Invoice Management

7. Estimating

8. Financial Reporting (CDRL A020):

a. Monthly Financial Reports–Ship / Ship Change / ACRN / PARM Level

b. Forecasting of Future Work–Obligation Plans

9. Cost and Schedule Performance Metrics

10. Process Improvement (i.e. Six Sigma, Lean Initiatives, etc.)

B. The Contractor shall provide technical representation in planning conferences, program reviews, and design reviews with the Ship Program Manager (SPM), Type Commanders, Space and Naval Warfare Systems Command (SPAWAR), Naval Air Systems Command (NAVAIR), Multi-Ship Multi-Option (MSMO) contractors, Surface Maintenance Engineering Planning Program (SURFMEPP) Activity, or any other governmental agencies requiring support, as identified by the Contracting Officer’s Representative (COR) in Technical Instruction (TI) as defined by Section H, Clause 5252.242-9115 Technical Instructions (APR 1999).

C. The Contractor shall provide for effective communications with other Ship Change development activities to ensure efficient and timely completion of Ship Change development, installation, and testing.

D. Outline the major activities and procedures for all work to be accomplished. Develop and provide schedules, status lists, and estimated completion dates for all products to be delivered under this contract, and issue them to activities designated by SUPSHIP Bath.

E. Develop and update alteration installation completion status (including the recommendation for cancellation of alterations completed).

F. Maintain elements of the Navy Data Environment-Navy Modernization (NDE-NM) for the SPM. Provide data on Ship Change applicability; installation man-days and incidental costs; and design, material, Ship Change Installation Drawing development status and ILS status. Provide Planning Yard input to the Ship Change Document (SCD), the Technical Assessment Team (TAT), and the virtual TAT, as required to perform this contract (CDRL A003).

G. Provide on-site Program Management support to the waterfront homeports.

1. Provide liaison between the Planning Yard and assigned ships and their chain of command, including the Type Commander. Provide liaison with other cognizant activities as appropriate to accomplish the work under this contract.

2. Ensure timely resolution of interface, engineering, and design, material, ILS, and configuration management problems in planning for alterations and other Planning Yard technical support.

3. Coordinate visits and liaison of non-permanent Planning Yard design, engineering, material, ILS, configuration management, and assistance teams to their assigned ships during availabilities or special projects. Participate with these teams during their visits.

4. Act as a member of the Program Manager’s Representative (PMR) waterfront team. Provide the Lead PMR with visit coordination and status information, and general Planning Yard support. Work similarly with other Home Port Representatives of such organizations as PMS 443’s TYCOM embedded representatives, Naval Surface Warfare Center’s Carderock Division Ship Systems Engineering Station (NSWCCD SSES) and Port Hueneme Division (NSWC/PHD), and SPAWAR to coordinate Planning Yard technical services when required. Specifically, the Planning Yard representative will:

a. Coordinate scope of Planning Yard work and schedules with the Lead PMR

b. Report conflicting schedules and guidance and work out solutions with the Lead PMR.

c. Provide biweekly Planning Yard status updates to the Lead PMR.

d. Report emergent problems to and recommend remedial action to the Lead PMR as requested by Technical Instructions or Task Planning Sheets.

e. Coordinate all Planning Yard ship checks and visits with the Lead PMR. Specifically, this will include checking-in at the PMR Office when arriving in that homeport. The Lead PMR will provide notifications, clearances, schedules and obtaining support services.

f. As tasked by TIs or TPS provide technical support to the SURFMEPP Activity.

H. Provide Miscellaneous Documentation Support (MDS) for design tasks, documentation correction, and requests for shipboard technical reference, documentation package, and copy distribution. MDS may include documentation not previously provided by the initial software distribution. MDS services also include minor updates of Ship Selected Records that are not coincident with a scheduled availability, to support Alteration Installation Team (AIT) installations, or any changes accomplished outside of a Selected Restricted Availability (SRA).

I. Reserved.

J. Participate in and provide direct technical support to the Navy Modernization Process Team (NMPT).

Effort 3: Provide Inputs to Bid Specifications

As directed by the Government Technical Instruction (TI), develop Work Items to support alteration, installation or repair tasks in accordance with Appendix 4E to the Joint Fleet Maintenance Manual (JFMM). Develop installation procedures defining pertinent engineering information, detailed work instructions, job pre-requisites, safety precautions, time-phased work schedules, provisioning, and technical documentation required.

Effort 4: Support Navy Acceptance Testing and Certification for Industrial Availabilities

A. Prepare test procedures as required for modernization, maintenance and repair tasks for the Integrated Class Maintenance Plan (ICMP) and Current Ship’s Maintenance Project (CSMP) (CDRL A006).

Effort 5: Provide On-site Design Support During Alteration Installation

A. Provide continuous design liaison services to the Naval Supervising Activity (NSA) and Executing Activity during all availabilities in which an alteration is or incremental Ship Changes are being accomplished. Monitor Ship Change installations, including those by AITs, to ensure design integrity is not compromised. Advise the NSA representative of adverse conditions noted through the LAR and eLAR process.

B. If a drawing change or LAR is required, or a change is authorized by LAR to resolve Ship Change installation problems, produce waterfront (production) sketches and provide the local NSA and PMR hard or soft copies when the LAR/RLAR/eLAR is issued. If the on-site representative (OSR) is tasked by the NSA and/or PMR to review and respond to a Condition Found Report (CFR), the contractor is to provide resultant, necessary guidance to the local maintenance team or contractor(s). If, while reviewing a CFR, the PY OSR determines a LAR is required, the OSR shall generate one. All changes required during the Ship Change installation process will be approved in accordance with NAVSEA Technical Specification (NSTS) 9090-100B, and documented into applicable drawings.

C. Witness Ship Change testing when required by Technical Instruction (TI).

D. Support the PMR by providing status information on modernization installations as required by TIs or Task Planning Sheets (TPS).

E. Attend availability meetings and conferences not limited to:

1. Work Package Integration Conference.

2. Arrival Conference.

3. Progress Conferences, i.e. 25%, 50%, 75% and delivery conferences.

4. Lessons Learned Meetings

5. Combatant Technical Issues Conference

6. Work Package Execution Review (WPER)

7. Post Availability Hot Wash Feedback

8. Daily Production Meetings

Effort 6: Provide Liaison Action Record (LAR) and Electronic Liaison Action Record (Elar) Services (CDRL A007)

Provide Liaison Action Record (LAR/eLAR) and reverse LAR services as outlined in NSTS 9090-100B:

A. In the event of drawing error, modification to alteration package, changed ship conditions, etc., respond in a timely, supportive manner to LAR/eLAR design clarification inquiries.

B. Develop an automated class log identifying each LAR, general nature of the request and coordinate future ships to which the Ship Change referenced in the LAR applies. LARs shall be loaded into the government hosted eLAR website.

C. Provide engineering and technical services to the SPM or NAVSEA to resolve change requests and requests for waivers or deviations received from the installing activity or NSA. As authorized in TIs or TPS, review SIDs developed by other organizations.

D. Ensure that Class changes affecting future ship installations that are already released are identified and transmitted to requiring activities via Reverse LARs/eLARs (RLARs) in a timely manner.

E. Coordinate with all other surface ship planning yards to develop and maintain a standard LAR categorization methodology.

Effort 7: Alteration Weight and Stability Tracking and Reporting (CDRL A008)

Establish a stability tracking and reporting system wherein the impact of each Ship Change will be assessed as to its effects on weight, trim, KG, and list, and recommend ballast adjustments, i.e. removal candidates or addition or removal of ballast, for each ship of the class, if required.

A. RESERVED

B. Prepare Preliminary, Estimated, and Actual Weight and Moment Reports for all SRAs (including SRAs descoped to Restricted Availabilities (RAVs), Dry-Docking Selected Restricted Availabilities (DSRAs), Depot Modernization Periods (DMPs) and ROHs. Complete "Ship Change Weight and Moment Worksheets" as background information.

C. Develop documentation for and conduct inclining experiments. When another activity has been tasked to conduct the experiment, provide on-site technical assistance. Develop reports of all inclining experiments conducted by the Planning Yard. Retain copies of all inclining experiment reports in the Class Data Repository (CDRL A009).

D. Calculate the anticipated lightship and full load displacement and KG of each ship covered. The calculations shall include any recommended ballast and show the condition of each ship following each of its availabilities. Recommend weight reduction/compensation measures. In concert with this effort, conduct a structural load analysis of a "worst-case" ship, representative of each baseline. Highlight peak hull and deckhouse structural stresses. Prepare and maintain a Weight and Moment Report for a "worst case" ship representative of each baseline. It shall include all modernization, and shall include a discussion of projected unexplained growth and its effects.

Effort 8: Conduct Class Design Review Programs

A. Establish and manage design review programs to ensure continued strict adherence to Class design and construction specifications. Critical design goals are to minimize acoustic, infrared (IR) and magnetic signatures; electromagnetic effects (EMX); radar cross-section; radiation hazards (RadHaz); and compromises of shock integrity.

B. During SID or Ship Selected Record shipchecks, conduct surveys to ensure design specifications have not been degraded by modernization or maintenance. Reports shall include recommendations for corrective action required.

C. Review and evaluate survey reports for sonar self noise, EMX, IR, radar cross-section, RadHaz, and magnetic surveys for all ships in the Class. Report trends, problems and recommended corrective actions.

D. Ensure the Planning Yard Home Port Representative reports to the Planning Yard any compromises of class design goals as they are discovered.

E. Review Reliability, Maintainability, and Availability (RM&A) data to determine potential candidates for design change.

Effort 9: Maintain the Class Central Data Repository

A. Maintain and update the Central Repository (including provision for reproduction facilities, services, and distribution as directed) for drawings and data, including diagrams, materials lists, test procedures, specifications, RM&A, and other engineering data acquired during construction of the Class and added during performance of planning yard functions. The Planning Yard shall provide drawings, LARS and other design data to the Naval Standard Engineering Data Repository (NSEDR).

B. Maintain, update, reproduce, and coordinate the distribution of all documentation required for Planning Yard and availability planning functions.

C. Forward copies of documentation to Naval Shipyards, Ship Repair Facilities, and Intermediate Maintenance Activities and other Navy activities in accordance with standard Government distribution lists without waiting for document requests.

D. Establish procedures for efficient and expeditious transfer to the Government of all documentation in the central repository upon notification by the SPM of the reassignment of the Planning Yard responsibility to another activity.

Effort 10: Maintain the Ship Selected Record Repository (CDRL A010)

A. DDG 51 Class Selected Record Drawings. Refer to Attachment 4 for designated Selected Record Drawings to be maintained by the Planning Yard.

B. FFG 7 Class Selected Record Drawings. Refer to Attachment 4 for designated Selected Record Drawings to be maintained by the Planning Yard.

C. Maintain repository items in appropriate media: as original mylars, as 2D/3D vector digital data, as CAD/CAM drawings, as raster scanned data in optical or magnetic digital formats, as applicable.

Effort 11: Maintain and Update Selected Record Drawings (SRDs) and Selected Record Data Technical Manuals (SRDTMs) (CDRL A011)

Selected Record Drawings and Selected Record Data Technical Manuals comprise hull (ship) level system technical documentation specifically designated by the Chief of Naval Operations (CNO). All contain information significant to ship operations, maintenance, modernization, training and other lifetime logistic support requirements. They are maintained current throughout the life of the ship. SRDs and SRDTMs are updated in concert with CNO availabilities. Alterations installed by AITs between CNO availabilities, during Windows of Opportunity, shall be incorporated into the affected documentation as part of the SRD update process for the next scheduled CNO availability. Specific efforts for SRD and SRDTM upkeep are as follows:

A. In accordance with the provisions of the contract, the PSA Planning Yard will provide the life-cycle Planning Yard copies of the original SRD mylars or copies of the revised drawing databases in a digital format for lifecycle maintenance. If provided mylars, the lifecycle Planning Yard shall convert the drawings to a digital format. Likewise, in accordance with the provisions of the PSA contract, the PSA Planning Yard shall provide the lifecycle Planning Yard with copies of the ship-specific SRDTMs in electronic format as specified in the PSA contract.

B. Update all changes to SRDs and SRDTMs resulting from configuration changes installed during or between availabilities. Copies of redline SRD and SRDTM markups shall be provided to the ships at End of Availability (EOA). The accuracy and completeness of the SRD and SRDTMs markups shall be verified via shipcheck to be conducted by Planning Yard Engineering personnel in conjunction with permanent Planning Yard on-site design personnel (as needed). The contractor shall determine the shipcheck schedule based on the readiness and availability and in compliance with the milestones delineated in the Navy Modernization Process Management and Operational Manual (NMP-MOM or The One Book Rev 3). Whenever possible, shipchecks shall be scheduled (grouped) with other ship availabilities being executed at the same homeport.

C. Planning Yard shall complete updates to the SRDs and SRDTMs within 90 days following EOA or 90 days following completion of the SRD shipcheck (whichever occurs later). Planning Yard shall coordinate the reproduction and distribution of final SRDs and SRDTMs documentation to cognizant activities.

D. Planning Yard shall coordinate submission of the other SRDTMs with activities identified in Effort 2 to ensure distribution within the required time.

E. For non-CNO availabilities, the installing activity shall provide legible SRD and SRDTM markups to the ship with a copy to the Planning Yard. All markups will be incorporated by the Planning Yard and issued with the next SRD/SRDTM update.

Effort 12: Update Damage Control Documentation (CDRL A012)

Damage Control (DC) documentation is required to be updated in accordance with “Preparation and Revision of Damage Control Books and Diagrams for U.S. Navy Surface Ships” (NSTS 9090-820); therefore the Planning Yard shall assume full responsibility for maintenance and distribution of DC documentation during scheduled industrial availabilities. DC documentation is defined as DC text, tables, plates and diagrams.

A. The Planning Yard will monitor alteration installation work at the industrial activity, and mark up copies of the affected documentation and incorporate changes identified on ships master copy provided to the Planning Yard at the start of the availability. It will then update the master data base to reflect the changes. The updated master will be used to create both interim and final copies for distribution. If significant update of DC documentation is required as a result of an availability not covered by a Ship Change Authorization Letter, notify PMS 443L of the circumstances and the estimated scope of the work.

B. Distribution of interim and final copies of updates will be in accordance with the Fleet Modernization Program Management Operations Manual, SL720-AA-MAN-030, and NSTS 9090-820. Copies of red-line mark-ups will be delivered to the Ship by end of availability (EOA) to support training evolutions. Within 90 days following completion of availability or damage control shipcheck (whichever occurs later), the Planning Yard shall complete updates to the final damage control documentation.

Effort 13: Produce Configuration Overhaul Planning (COP)

The Configuration Data Manager (CDM), working under the direction of the SPM and NAVSEA 04L, is responsible to record all ship changes occurring as a result of the Navy Modernization Process (NMP) to include Configuration Overhaul Planning (COP) data/updates for all scheduled availabilities and AIT installations (SRA, DSRA, Extended DSRA (EDSRA), ROH, RAV, SIA, and DMP).

A. Provide ongoing communications and support to In-Service Engineering Agent (ISEA), RMC/NSA, and On-Site Logistics Representative (OSLR) personnel as required in support of NMP.

B. Develop, review, and update COP data in Configuration Data Managers Database – Open Architecture (CDMD-OA) during the NMP for all alterations occurring within a scheduled availability, programmed in NDE-NM and documented on the LOA.

C. CDM is to perform all COP tasks in accordance with NSTS 9090-700 and the NMP-MOM.

D. RESERVED.

E. RESERVED.

Effort 14: Cost and Feasibility Studies (CDRL A013)

A. Prepare Cost and Feasibility (C&F) studies or engineering design support services, as specifically tasked by TIs or TPS, for proposed military improvements (PMI). C&F studies may include, but are not limited to, investigation of:

1. Equipment to be removed and replaced.

2. Positioning or repositioning of equipment.

3. Changes in weight, moments, and stability.

4. Changes to ship functional and operational capabilities.

5. Performance Based Logistics (PBL) program assessments

Effort 15: Pre-Availability Scoping Sessions

If authorized by the SPM, provide technical support for the NSA’s efforts regarding scoping sessions for the installing activity, after contract award, prior to completion of the Technical Analysis Report (TAR) as noted in the applicable optional availability contract value milestone of the Joint Fleet Maintenance Manual (JFMM). Scoping sessions will encompass all major repair, Ship Changes, repair-to-Ship Change integration, Ship Change-to-Ship Change integration, and required testing and certification, to ensure that the installing activity understands the work scope, size, complexity, and task integration of the work; the impact of that work on other planned tasks; and its effects on timely completion of the availability. The types of outside and technical assistance available, required or desired will also be resolved during scoping meetings. Special work precautions and procedures relative to sound isolation, Sonar self-noise, Infra-Red Emission, Electromagnetic Transmission, radar cross section, corrosion control, the Collective Protection System, and shock will be discussed during scoping meetings.

Effort 16: Support the Ship Change Control Process

A. Participate in the ship change control process to determine the feasibility and effectiveness of accomplishing back fit or other alterations for each applicable ship. In this regard:

1. Participate in and analyze the results of the change review meetings. Support Change Control Boards coordinated by PMS 443SEA. Provide a Planning Yard representative for technical matters. If tasked take minutes and provide administrative support at each Change Control Board meeting as requested by PMS 443, PEO SHIPS AM.

2. Maintain an Alteration change database and publish a candidate list of alterations for the Classes.

3. Perform technical review of proposed changes to ship systems and combat systems [Engineering Change Proposals (ECPs), Ship Changes etc.] that result from test/certification processes, modernization planning, and lessons-learned. Confirm change applicability to ships.

4. Review and consolidate technical and logistic inputs from NAVSEA Technical codes, In-Service Engineering Agents (ISEA), Type Commanders (TYCOMS), ship’s force, and Class shipbuilders. Submit technical recommendations for both forward fit and back fit installations to as appropriate.

5. Act as first-level reviewing activity for all Ship Change requests submitted by the Fleet in the Navy Data Environment (NDE). Assess requests for impact on future planned alterations, how they would impact on long range planning, and cost effectiveness and need for the proposed alterations.

6. Estimate the level of engineering effort required to support the change installation, and identify any special facility requirements.

Effort 17: Provide On-Site Waterfront Support

When authorized by the SPM, provide liaison services during industrial availabilities to support the installing activity in resolution of Modernization, maintenance and other associated problems. The Planning Yard representatives are to be supported by and have access to the entire range of Planning Yard services, including design, material, documentation, drawings, logistic, etc. Specifically:

A. Provide on-site representatives for all maintenance and/or modernization periods requiring Planning Yard assistance. Personnel provided are to be in the areas requiring support, such as field engineers, designers, material expeditors, schedulers, logisticians, program management personnel, etc.

B. Witness acceptance tests for repaired equipment.

C. Support the Fleet Maintenance Organization (NSA, RMC) / Port Engineer Teams

D. Provide resolution, tracking and status of open Current Ship’s Maintenance Project (CSMP) deficiencies.

E. Perform special cost and engineering studies.

F. Develop estimates to support special studies and emergent requirements.

G. Recommend technical priority for un-prioritized Ship Changes.

H. Recommend changes in priorities of previously prioritized Ship Changes.

I. Identify interrelated, conjunctive, or prerequisite alterations.

J. Identify across-the-Class alterations.

K. The Contractor shall support Lessons Learned and Hot Wash meetings by providing suitable Program Management, technical and logistical representatives at the meetings.

L. The Contractor shall support development of procurement specifications for class-unique systems or equipment.

M. For any effort involving changes in materials, arrangements, specifications, or system design; or other potential changes in configuration in certain systems or class design goals, the Contractor shall note deficiencies, analyze potential degradation in system characteristics and performance, and recommend corrective action. Affected systems and characteristics include:

1. Access Control

2. AEGIS Combat System

3. Bilge, Sewage, Wastewater, and Freshwater Systems

4. Chilled Water

5. Collective Protection System

6. Corrosion Control

7. Data Multiplex System (DMS)

8. Electrical Power Generation, Conversion, and Distribution

9. Electromagnetic Effects (EMX)

10. Habitability

11. Heating, Ventilation, and Air Conditioning

12. Hydraulic, Compressed Air, and Fuel Systems

13. Infra-Red Signature

14. Internal and External Communications

15. Logistics and Technical Documentation

16. Machinery and Ship General Arrangements

17. Machinery Control System

18. Reliability and Maintainability

19. Safety and Damage Control

20. Seawater, Firemain, Fire Extinguishing, and Detection

21. Security and Installation Criteria (DON PUB-5239-31 with NSTISSAM TEMPEST/2-95)

22. Ship Silencing

23. Shock, Vibration, Vulnerability, and Survivability

24. Special Installation and Maintenance Requirements

25. Standardization with Installed Equipment and Systems

26. Supportability and Maintainability

27. Weights, Moments, Stability, and Reserve Buoyancy

N. The latest revision of reference documents in effect at the time of execution of the contract or any of its options shall govern when cited in an effort, unless the effort specifically states otherwise. (Attachment 1 applies.)

O. Analyze installation completion data and recommend changes to Integrated Class Maintenance Plan (ICMP), Ship Change estimates, Material Ordering Guide (MOGs), and associated availability planning. During Fleet Support and Planning Yard Review meetings, be prepared to present lessons learned and to discuss growth and emergent work experienced during availabilities, and any other relevant information as stated in the meeting agenda.

P. Become a Distance Support Source of Support (SOS) in accordance with the Distance Support Program Source of Support (SOS) Business Rules. The Distance Support Source of Support (SOS) Business Rules are available on the Distance Support Web Site at http://www.anchordesk.navy.mil.

Effort 18: Provide ILS Management Support

A. Coordinate the management and identification of Ship Change ILS requirements for supply support, special tools and test equipment, equipment manuals, ship Selected Record Data (Damage Control Books, Training Aid Booklet (TAB), Propulsion Operating Guide, etc.), Ship Installation Booklets (SIBs), Engineering Operating Sequencing System (EOSS), Combat System Operational Sequencing System (CSOSS), Combat System Technical Operations Manual (CSTOM), Planned Maintenance System (PMS) Data, "push" material, formal training and any other pertinent ILS elements. Initiate entries in the ILS Management module of the Hull Management System (HMS), maintain the system, perform updates, and issue reports as directed by TI or TPS. Manage the ILS process so that impacts are identified, progress is tracked, schedules are monitored, and problems are surfaced and assigned to the appropriate activity for resolution. The Planning Yard shall coordinate with program managers, In-Service Engineering Agents (ISEAs), and other activities as required to determine status. This effort will be supported through the development and submittal of A-4 Logistics Certification Assessment Letters.

B. For OCONUS availabilities, identify, assemble and package logistic support requirements for each Ship Change. Logistics kits may include: Allowance Parts List (APL), technical manuals, test equipment, Planned Maintenance System (PMS), and notification of crew training requirements. At kit destination, conduct inventory with the RMC/NSA and ship’s force.

C. Produce reports to support SEA 21 Availability Planning Baseline Meetings, and other meetings to monitor ILS completion for availabilities as tasked by Technical Instruction.

Effort 19: Monitor Material Status

A. Monitor the procurement and shipping status of material provided by the Planning Yard until turned over to the NSA.

B. Maintain material availability reviews of all Ship Changes programmed for a ship availability, starting at about the A-24 months (pre-Advance Planning Letter) time frame.

C. Contact material sponsor(s) and other sources to obtain updated material availability status.

D. Identify material, which has unsatisfactory Best Estimated Delivery Date (BEDD), is not scheduled to be available at the "A-30" date, or has no BEDD. Notify the SPM via the Supervisor when alteration installations are placed in jeopardy.

E. In conjunction with the Supervisor, track GFE required for kits being developed or assembled by the Planning Yard from vendor to installing activity. Provide work-around solutions to ensure installation or kit delivery schedules are not impacted. During Planning Yard Reviews review all kit items which do not support planned availabilities and recommend solutions to problems noted.

F. Track GFE required by installing activities for alterations from vendor to installing activity. Incorporate lessons learned on non-supporting items into the Material Ordering Guides (MOGs) or Ship Change material procurement procedures for future availability planning.

G. Include material status and potential work-arounds in applicable Availability Analyses.

Effort 20: NAVSEA Form 4720/3, Material Identification Documents for ShipAlts, Alteration Equivalent to a Repair (AER), or Repair Kits, Requirements System (CDRL A015)

A. Maintain and update a Class Material Catalogue. Use known historical information from sources available and provide all necessary feedback information, including: requirements determinations; material ordered, issued and used for all availabilities; intermediate repair activities; shipyards; ship repair facilities; ISEAs; and the fleet. Develop and maintain usage data for each standard repair item.

B. Develop and furnish a report similar to 4720/3, which is a subset of the Bill of Materials (BOM), formatted to Contractor specifications, and approved by the Government, consisting of Government Furnished Material (GFM) that will be pushed to the executing activity

C. The 4720/3 shall reflect the responsible point of contact for each material item, the Required Delivery Dates (RDD), and the Best Estimated Delivery Dates (BEDD).

D. The 4720/3 shall be used for the kitting of material required to support planned or unplanned Ship Availabilities, electronic material requisitions, Paragraph 5 Bid Specifications, Navy Data Environment-Navy Modernization (NDE-NM) updates, Configuration Overhaul Planning (COP) and Integrated Logistics System (ILS) Management System.

Effort 21: Technical Manual Development/Change Updates (CDRLs C003 and C004)

A. Develop updated technical manuals in accordance with Technical Manual Contract Requirement (TMCR) 100076-000, Subject: Update Revisions to Various AEGIS Destroyer Planning Yard Services Contract Technical Manuals.

B. Provide equipment Technical Manual Update function to review and monitor all Ship Changes for HM&E equipment technical manual impacts. For Planning Yard procured material, prepare any required revision if the applicable equipment supplier is unable to provide the revision.

Effort 22: Coordinate the Advanced Technical Information Support (ATIS) System for In-Service Ships (CDRL A018 and A019)

Provide ATIS Coordinator services for in-service ships as follows:

A. Maintain current the ATIS Drawing Management Plan.

B. Maintain current detailed procedures defining PY processes for management, Quality Assurance (QA), scanning coordination, and distribution of Selected Restricted Availability (SRA), Docking Selected Restricted Availability (DSRA), RAV, AIT and Regular Overhaul (ROH) Advanced Technical Information System (ATIS) drawing updates.

C. Incorporate SRA, DSRA, RAV, and AIT ATIS drawing update activities into an overall ATIS Drawing Milestone Schedule.

D. Conduct liaison visits to the SPM, NAVSEA 04, Naval Sea Logistics Center, Indian Head, MD, ships and shore ATIS sites as necessary to perform Effort 22.

E. Perform receipt, inspection, and QA functions for CD-ROM drawing sets, Ship's Drawing Index (SDI), and list type drawings.

F. Perform packaging, storage, distribution, and inventory control functions associated with construction CD-ROM drawing sets, SDI, and list type drawings. Packaging includes repackaging as necessary to meet acceptable industry standards for these items.

G. Coordinate ship and shore site ATIS Drawing Data Set loadouts resulting from SRA/DSRA.

H. Maintain a listing of all ATIS Hardware/Software Drawing Data Set configurations for ships of the Class and associated shore sites.

I. Support coordination of ATIS indoctrination for ATIS users with the Navy’s ATIS indoctrination activity.

J. Perform list drawing/SDI conversion process functions for in-service ships.

K. Participate in ATIS program new development studies as tasked by Technical Instruction.

L. Participate in testing of new ATIS software releases to ensure compatibility with life-cycle drawing data. Provide diagnostic and troubleshooting support at the Planning Yard.

M. Provide IT, engineering, administrative and technical support for all ATIS equipment that is located at the contractor’s facility.

Effort 23: Analyze Availability Work Packages (CDRL A014)

A systematic formal analysis of each industrial availability is considered to be a key planning document and management tool. It has the purpose of optimizing work package size and composition with availability length and resources available for executing the work. It also serves to justify recommendations for change of availability duration, either longer or shorter. It identifies potential problem areas in material availability and recommends solutions. To these ends, the contractor shall, for each scheduled industrial availability, as appropriate to the stage of planning and data in hand at the time, analyze the planned availability work package and discuss the following:

A. Size, in man days, for maintenance and modernization, including Ship Changes, AITs, Fleet Ship Changes, and known ICMP and CSMP maintenance work, whether scheduled to be installed by the availability executing shipyard or by other means.

B. Comparison with standard notional size and duration, with explanation of significant differences.

C. Minimum time required for the known work package, including testing and trials. Recommendations for shift work, prefabrication, or other reasonable means of meeting the availability schedule or minimizing time requirements. Recommend change in availability length, either shorter or longer, if supported by the analysis.

D. Time phased work schedules; analysis of critical path, including testing and trial requirements.

E. Interference or interaction between alterations, or between the modernization package and known repair items.

F. Outside activities (ISEAs, AITs, etc.) that will be doing work during the availability, type and magnitude of work, and the time frame, duration and schedule when they will be present.

G. Day-to-day manpower loading graphs, by major trade, and total loading, with assessment of ability of potential executing shipyards to provide the required work force.

H. Material support of availability; status of LLTM; include discussion of prefabrication, work-arounds and other recommendations for overcoming perceived material problem areas.

I. Status of supporting documentation as of the issue date of the analysis.

J. Certification requirements, if any.

K. Impact of alteration package on weight and stability status of the ship, considering effects of both alteration installations and loads.

L. Planning yard or other technical assistance available to the installing activity.

M. Other work which is estimated to be beyond the installing activity's capability, and recommendations on alternate means to accomplish the work.

N. Required concurrent work items.

Effort 24: Provide Engineering, Technical and Logistic Support

As authorized by Technical Instruction, perform the following efforts:

A. Provide resolution, tracking and status of open Current Ship’s Maintenance Project (CSMP) deficiencies.

B. Perform special cost and engineering studies.

C. Develop estimates to support special studies and emergent requirements.

D. Recommend technical priority for un-prioritized Ship Changes.

E. Recommend changes in priorities of previously prioritized Ship Changes.

F. Identify interrelated, conjunctive, or prerequisite alterations.

G. Identify across-the-Class alterations.

H. The Contractor shall support Lessons Learned and Hot Wash meetings by providing suitable Program Management, technical and logistical representatives at the meetings.

I. The Contractor shall support development of procurement specifications for class-unique systems or equipment.

J. For any effort involving changes in materials, arrangements, specifications, or system design; or other potential changes in configuration in certain systems or class design goals, the Contractor shall note deficiencies, analyze potential degradation in system characteristics and performance, and recommend corrective action. Affected systems and characteristics include:

1. Access Control

2. AEGIS Combat System

3. Bilge, Sewage, Wastewater, and Freshwater Systems

4. Chilled Water

5. Collective Protection System

6. Corrosion Control

7. Data Multiplex System (DMS)

8. Electrical Power Generation, Conversion, and Distribution

9. Electromagnetic Effects (EMX)

10. Habitability

11. Heating, Ventilation, and Air Conditioning

12. Hydraulic, Compressed Air, and Fuel Systems

13. Infra-Red Signature

14. Internal and External Communications

15. Logistics and Technical Documentation

16. Machinery and Ship General Arrangements

17. Machinery Control System

18. Reliability and Maintainability

19. Safety and Damage Control

20. Seawater, Firemain, Fire Extinguishing, and Detection

21. Security and Installation Criteria (DON PUB-5239-31 with NSTISSAM TEMPEST/2-95)

22. Ship Silencing

23. Shock, Vibration, Vulnerability, and Survivability

24. Special Installation and Maintenance Requirements

25. Standardization with Installed Equipment’s and Systems

26. Supportability and Maintainability

27. Weights, Moments, Stability, and Reserve Buoyancy

K. The latest revision of reference documents in effect at the time of execution of the contract or any of its options shall govern when cited in an effort, unless the effort specifically states otherwise. (Attachment 1 applies.)

Effort 25: RESERVED

Effort 26: RESERVED

Effort 27: DDG 51/FFG 7 Class Configuration Data Manager (CDRL A017)

Function as DDG 51/FFG 7 Class Configuration Data Manager (CDM) and manage the CDM portion of the Ship Configuration and Logistic Support Information System (SCLSIS) database contained in Configuration Data Manager Database – Open Architecture (CDMD-OA) for in-service ships and DDG ships post construction (SCN) in accordance with NSTS 9090-700 and the following clarifications and additions:

A. Maintain current a formal CDM Management Plan which identifies the CDM functional responsibilities and all actions necessary to maintain Navy CDM certification qualifications. The CDM Plan will make reference to and be supported by a family of detailed contractor and/or government work instructions which define and control all significant information and management processes associated with performance of the CDM function.

B. As Configuration Data Manager (CDM), the Planning Yard shall maintain accurate controls of the equipment and component configuration for each of the operational ships IAW the NAVSEA04 SCLSIS Program. This places the Planning Yard as the only activity authorized to update the Configuration Data Manager Database – Open Architecture (CDMD-OA) main databases.

C. A CDM Class file shall be established and maintained for each ship class. The CDM shall establish and maintain a data exchange interface with the DDG 51 Class Functional Configuration Baseline Index (CFCBI) process being maintained by the new construction Lead Yard Service Contractor.

D. Maintain on-going communications with the ship 3M Coordinators, Type Commander Representatives, In-Service Engineering Activities, RMC/NSA, SUPSHIP, CLASSRON, and NAVICP as required to accomplish Effort 27.

E. Maintain on-going communications with the On-Site Logistics Representative (OSLRS) as required to accomplish Effort 27.

a. The government will provide CDMD-OA work files to the CDM in accordance with the PEOSHIPS Standardized Procedure PEOSHIPS-CDM-002 documenting the completion of alterations as they are accomplished during a CNO availability. These work files will be submitted regularly throughout the availability with the final submission occurring no later than the end of availability plus two weeks. The CDM will process these work files into CDMD-OA in order to ensure that accurate configuration data is available in a timely manner to update the ship’s operational SNAP database at the end of the availability or soon thereafter.

b. The government will update and provide the “Standardized Status Report – Ships in Availability” bi-weekly (every two weeks) to the CDM throughout each CNO availability starting at the beginning of the availability. The final report will be provided at the end of availability plus two weeks. These reports serve as the formal communication between the OSLR and CDM documenting alteration status, issues, and other pertinent information associated with the availability. They will be used, along with other electronic correspondence from the ISEAs and OSLRs, to return CDMD-OA data to a normal state with all Configuration Overhaul Planning (COP) data being accounted for.

c. The government will provide CDMD-OA work files to the CDM documenting the results of shipboard sight validation for alterations accomplished outside of a CNO availability. This process will originate with the CDM using the “COP NAVREQ” process as required by the PEOSHIPS Standardized Procedure PEOSHIPS-CDM-002. “COP NAVREQ” work files will be submitted no later than 30 days past the Navy Data Environment (NDE) scheduled completion date and will be used by the CDM to update CDMD-OA to reflect the status of the alteration, making appropriate logistics products and information available to the ship.

F. Coordinate with new construction activities to develop and maintain a schedule for turnover of SCLSIS data maintenance responsibility to the CDM and provide logistical support to ensure a smooth transition into operational phase.

G. Conduct CDM/SCLSIS Familiarization Briefs for Ships Pre Commissioning Units.

Effort 28: Support Activities Directly Related to the Use of Naval Ship Engineering Drawing Repository (NSEDR)

A. In support of NSEDR input requirements including data conversion or scanning and QA activities, the Planning Yard shall:

1. Convert Planning Yard developed SHIPALT/Ship Change Installation Drawings (SIDS) from Computer Aided Design (CAD) to C4 Raster format, move to NSEDR pending, and view for Quality Assurance (QA) purposes prior to migrating the drawing into permanent NSEDR storage.

2. Scan SIDs that are developed by other Navy activities or their subcontractors, Liaison Action Reports (LARs) and Reverse LARs issued by BIW PY and other miscellaneous documents, move to NSEDR pending, and view for Quality Assurance (QA) purposes prior to migrating the drawing into permanent NSEDR storage.

3. Provide Program Administration of all scheduling, supervision, tracking and reporting.

B. In support of NSEDR and ATIS input requirements, the Planning Yard shall:

1. Process/migrate/QA both BIW and NGSS ship construction drawings (SCDs), shipbuilder CDRLs and DDG vendor drawings into NSEDR to support access by shore activities including SupShip(s), Regional Maintenance Centers (RMCs), Alteration Installation Teams (AITs), and Multi Ship Multi Option year (MSMO) contractors.

2. Load construction drawings to the ships via the Advanced Technical Information Support (ATIS) system to support sea trials, initial load and post-PSAs as well as post availability updates.

3. Provide Program Administration of all scheduling, supervision, tracking and reporting.

Effort 29: RESERVED

Effort 30: Operate Advanced Technical Information Support (ATIS) System for New Construction DDG 51 Class Ships

During the new construction period, function as DDG 51 Class ATIS Coordinator as follows:

A. Maintain current the DDG 51 Class ATIS Drawing Management Plan.

B. Maintain current detailed procedures defining BIW PY processes for management, Quality Assurance (QA), scanning coordination, and distribution of DDG 51 Class ATIS drawing data sets through SCN cutoff.

C. Authorize distribution and maintain current the DDG 51 Class ATIS User’s List for drawing data sets.

D. Develop, maintain, and distribute an integrated ATIS Drawing Milestone Schedule.

E. Participate in review of existing shipbuilder and PSA CDRL requirements to ensure compatibility with in-service drawing update requirements.

F. Conduct liaison visits to the Naval Sea Logistics Center, Indian Head, MD, shipbuilders, ships and shore ATIS sites as necessary to accomplish Effort 30.

G. Chair or support ATIS conferences and meetings.

H. Perform receipt, inspection and QA functions for DDG51 Class electronic drawing sets, SDI and list type drawings. Ensure that drawings are delivered in a format compatible with NSEDR.

I. Perform packaging, storage, distribution, and inventory control functions associated with DDG 51 Class construction electronic drawing sets, SDI, and list type drawings.

J. Coordinate with NAVSEALOGCEN, Indian Head, to ensure other data modules (APMS, EOSS, NSTM and technical manuals), as appropriate, are loaded during NAVSEA Integrated Application Product Server (NIAPS) ATIS system integration and testing of ATIS workstation for initial deployment.

K. Develop a List Drawing input conversion capability using source code and batch files developed and provided by the Government.